1. Online Scheduling Presented by Barbara Anderson Karin Readel Trent Nelson

2. Why We Chose Online Scheduling

3. Barbara’s Top 3 Low Cost Automatic Reminder Emails Smart Phone Friendly Side Note

4. Acuity Scheduling

5. How a student schedules

10. Side Note Use Webtools to shorten the web address.Webtools Mine is: go.illinois.edu/advising

11. Using Webtools to shorten a web address

14. Step up from the Advisor Side

15. BIG WIN Syncs with your Google, Outlook, iCal, or Office 365 calendar Note: Does not sync with your kitchen wall calendar from 1998

21. Canceling Appointments

23. Pros Syncs with Outlook Low cost, $110 a year Automatic reminder emails (and texts) Smart phone friendly Can create a survey for student to fill out before appointment Easy to cancel appointments Cons Not linked to undergrad recs No easy email lists

25. Undergrad Records/Portal URL: https://my.media.illinois.eduhttps://my.media.illinois.edu Used to ▫Review student information ▫Attach documents or leave notes about individual students for future reference ▫Schedule Advising Appointments

26. Customizing The schedule option can be customized for each office based on their need If in a bigger office then everyone there has to use the same options Options that can be changed: ▫Length of appointment ▫Number of times students can sign up ▫Length before appointment that a student can sign up and/or cancel their appointment Example – Media ▫Can only sign up for 1 appointment ▫Meeting length is 30 minutes ▫Can only sign up and cancel an appointment 24 hours in advance

30. Change status for students who no longer need an appointment, are abroad or graduating.

32. Benefits/Downfalls Benefit: ▫Connects directly with undergrad records ▫Track the students advisor has met with ▫Email feature ▫Traits can be altered ▫Have a survey attached to see issues before student comes in ▫Email option Downfalls ▫Cost $250 to use ▫IT support is not on campus ▫Doesn’t connect with outlook ▫Not customizable for individuals in larger departments ▫Email option can be a little buggy

34. Using Google Docs for Sign up Sheets 1) Set up a Google Apps Account - see https://answers.uillinois.edu/illinois/55049 2) Log in at http://docs.g.illinois.eduhttp://docs.g.illinois.edu

35. Create a New Document

36. Similar to editing in MS Word

38. Share link

39. Use Webtools to Create Short URL Go to https://illinois.edu/toolbox and create a short URL to send to studentshttps://illinois.edu/toolbox ▫Ex.: http://go.illinois.edu/infoadvisinghttp://go.illinois.edu/infoadvising

40. Other things I do: Periodically download sheet as pdf Update with new dates & times Quick comparison with Calendar View Revision History

41. Pros: Free Easy Mobile-friendly Available to anyone (UG students, prospective students, grad students)

42. Cons No calendar integration Only does one thing