2. Asset Management at the USPTO The RFID Future Tom King, Project Manager U.S. Patent & Trademark Office Office of Administrative Services Alexandria, VA

3. 3 Agenda 1.Background 2.Goals 3.Return on Investment 4.Equipment a)Readers b)Bar-codes c)Placement 5.Future Enhancements

4. 4 Background Labor intensive manual process Vulnerable to error due to heavy reliance on human interaction. Over 800 Property Custodians (PC) and 100 Property Accountability Officers (PAO) Asset Information: 1.112,100 assets tracked 2.$172,560,400 total value

5. 5 Background June 2012, a budget initiative was approved and included in the FY 2014 President’s Budget September 2014, a contract was awarded to: 1.Perform site surveys 2.Procure software 3.Purchase/install the hardware

6. 6 Goals 1.Reduce number of PAOs and PCs 2.Reduce inventory cycle time 3.Increase accuracy

7. 7 Return on Investment Approximate Cost: $3m Annual Savings: $1.1m ROI: 2.75 years CategoryAnnual CostAnnual SavingsNotes PC Labor $ 501,311.20 $ 451,180.08Expect 90% reduction Asset Mgmt Labor ~ Errors $ 365,367.83 $ 274,025.87Expect 75% reduction Loss Prevention $ 377,629.39 $ 366,300.51Expect 97% reduction Total $ 1,244,308.42 $ 1,091,506.46

8. 8 Equipment RFID Readers 1.Fixed Most are ‘hidden’ above the ceiling tile Lobby readers are ‘flush mounted’ to the ceiling Each building, including remote sites 2.Mobile Limited number Facilitate monthly reconciliation

9. 9 Equipment RFID Barcodes 1.Affixed to most trackable assets 2.Passive technology

10. 10 Equipment Placement Performed extensive site survey work to determine optimal location for each reader. Items considered included: Critical locations (loading docks, emergency exits) Maximum coverage Minimal equipment investment

11. 11 Typical 1 st Floor

12. 12 Typical Floor

13. 13 Future Enhancements 1.Real-time updates 2.On-demand reporting 3.At home asset tracking

14. 14 Questions and Answers