1. EAIR SIG Exploiting Data Repositories Using data repositories and information sources to support KPI’s and Strategic Planning: A Case Study Presented by: Aoife Flanagan, Institutional Research Officer, NUI Galway

2. 2 Agenda  Context: Higher Education in Ireland  Background: NUI Galway  Using data repositories and information sources to support:  the Sectoral Strategic Planning and Decision Support Project  Strategic Planning at NUI Galway  References  Questions

3. 3 Context: Higher Education in Ireland  Population: > 4 million  > 55% of school leaving cohort enter higher education  Binary system with 7 Universities and 14 Institutes of Technology

4. 4 Background: NUI Galway  Established in 1845  > 15,000 students  Undergraduate  Postgraduate  5 Colleges  Arts, Social Sciences and Celtic Studies  Business, Public Policy and Law  Science  Engineering and Informatics  Medicine, Nursing and Health Sciences

5. 5 Sectoral Strategic Planning and Decision Support Project  “Improved Performance Management Systems” and “improved management information systems” required under SIF (National Strategic Innovation Fund)  Irish Universities Association (IUA) Project, Mazars consultants)  Objective to agree:  “a common set of data definitions and key performance indicators KPI’s) to provide University management with comprehensive and integrated information for decision support, strategy development and external benchmarking”

6. 6 Sectoral Strategic Planning and Decision Support Project  Project  Phase 1 – Developing a headline set of Performance Indicators  Developing a cross sector view of data  KPI Categories  Teaching, learning and Student Experience  Research  Innovation/Commercialisation  HR/Staff  Financial Management  Facilitates (Estates, ICT and Library)

7. 7 Sectoral Strategic Planning and Decision Support Project  Information Search  10 countries  22 Individual Universities  7 National Frameworks  E.g. HEFCE in UK, DEST in Australia  Information sources and data repositories  United Nations Educational, Scientific and Cultural Organisation (UNESCO)  The Organisation for Economic Co-Operation and Development (OECD)  Commonwealth Higher Education Management System (CHEMS)  European Commission  National Tertiary Education Union 2004 (NTEU)  Ontario Confederation of University Faculty Associations  Higher Education Funding Council for England (HEFCE)

8. 8 Sectoral Strategic Planning and Decision Support Project  Repository of all KPI’s developed  Categories identified  Teaching, Learning and Student Experience 42%  Research16%  Financial Management13%  HR11%  Innovation, Commercialisation, Estates<10%  Other<10%  Patterns of use identified  University Management48%  Strategic Goals23%  Sectoral23%

9. 9 Strategic Planning at NUI Galway  Currently embarking on the development of the Strategic Plan 2009-20013  Process in supplying data and information sources  Institutional Research identified all data and information sources that will be available to Academic Units by end of September 2008  Internal and External data sources  Quantitative and Qualitative  Resources required to support the provision of the data – Data Group  Central On-line repository of data and information  Data Gaps identified  Resources required to fill those gaps

10. 10 Strategic Planning at NUI Galway Internal Quantitative data sources

11. 11 Strategic Planning at NUI Galway – Internal Quantitative data  Student Profiles  Student Enrolment  Student Progression and Retention  Employability  Access/Diversity  Staff data  Research data  Financial data  Space data  Irish Language/Culture  Internationalisation  Quantitative Surveys

12. 12 Strategic Planning at NUI Galway – External Quantitative data  Central Applications Office (CAO)  Points distribution  Profile of applicants, preferences, offers and acceptances by field of study  Demographic Study  Market Shares  Popularity of subject areas  Central Statistics Office  Census data  Higher Education Authority (HEA)  Trend data on new entrants, undergraduates and postgraduates by field of study across institutions  Graduate data by award type across institutions

13. 13 Strategic Planning at NUI Galway – External Quantitative data  First Destination Returns  Initial employment, further study and training patterns of graduates  Salaries, regional and sectoral distribution of employment  Migration patterns  National Development Plan  Department of Education and Science  Analysis of subject provision and take up at second level  Examinations Commission  Trend data on the no. of students by exam type subject and gender and grade distribution

14. 14 Strategic Planning at NUI Galway – External Quantitative data - International  OECD  Learning and Society  Economy  Outcomes of Learning  Quality Teaching  Tertiary Education  Social Cohesion and Education  Futures for Education  Employment and Skills  Rankings  Academic Peer Review  Recruiter Review  Citation per faculty ratio  International faculty/students  Student faculty ratio

15. 15 Strategic Planning at NUI Galway – External Quantitative data - International  EUROSTAT  Key EU policy indicators  General and Regional Stats  Economy and Finance  Population and social conditions (includes education related data)  Industry, Trade and Services  Agriculture and Fisheries  External Trade  Transport  Environment and Energy  Science and Technology (including research and innovation data)

16. 16 References – IUQB Good Practice Guidelines  National Guidelines of Good Practice in Strategic Planning for Academic Units in Irish Universities  National Guidelines of Good Practice for Institutional Research in Irish Higher Education  www.iuqb.ie/info/good_practice _guides.aspx

17. 17 References – AIR Professional File  Strategies and Tools Used to Collect and Report Strategic Plan Data  Air Professional File 98, Winter, 2006  Jenny Blankert, Cheryl Lucas, Jacquelyn Frost, Perdue University  www.airweb.org

18. 18 Contact Details Questions?? Aoife Flanagan, Institutional Research Officer, National University of Ireland, Galway Aoife.flanagan@nuigalway.ie Tel: +353 91 495708