1. COSMO Large Coronagraph Preliminary Design Review
Project Management Plan Scott Sewell
National Center for Atmospheric Research
Boulder, Colorado November 16 & 17, 2015

2. Project Management Plan
Outline
Summary of Deliverables, Assumptions and Constraints
Organizational Structures and Project Oversight
Work Breakdown Structure and Project Management Control Systems
Schedule & Phasing
Budget

3. Project Deliverables
1.5m diameter internally occulted solar coronagraph
Thermally controlled, variable occulter station with active positioning control
Optical telescope assembly with objective lens cell, safety shutter and calibration optics
Dual-channel, wide FOV, Lyot Filter based filtergraph for fully automated spectro-polarimetry
Fully automated equatorial mount with blind pointing accuracy of 10 arc-seconds and a tracking precision of 0.2 arc-seconds (RMS) over 10 minutes
Fully automated 15m diameter (5/8ths sphere) dome facility with azimuth and aperture control systems
Contamination (particulate) management system to maintain required levels of cleanliness in observatory
Observer control building with integrated software and electrical control systems designed for single observer operation

4. Top Level Project Assumptions and Constraints
HAO will partner with a Prime Contractor/Vendor partner for overall project management and design/construction leadership for selected observatory elements
Dome enclosure building
Observer control building
Optical Telescope Assembly
Pier, Mount and Telescope Control System
HAO will build upon its long standing relationship with the NOAA Mauna Loa Observatory to site COSMO adjacent to the existing MLSO facility.
Construction and phasing must pay detailed attention to the needs of NOAA operations
COMSO footprint must be minimized and avoid clean-air sector impacts or existing instrumental sight lines

5. COSMO Management Structure
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6. COSMO Engineering Structure

7. HAO Organizational Structure

8. Request for Information Activity
We attempted to reduce costing uncertainty by conducing a formal (UCAR contracts office) RFI exercise with a variety of potential partners both large and small.
They were asked to provide estimates with ~30% accuracy for specific subsystems within their firms area of expertise
Upon subsequent project funding we will extend this effort with a formal RFP/RFQ process to establish our final partnerships
Prime Contractor RFI Candidates
Sub-System Vendor RFI Candidates
EIE (Italy)
Astronomical Consultants & Equipment
L3-Brashear
Equinox Interscience M3
DFS Engineering
Satcom
Lunt Solar Systems
Observatory Sciences Ltd.
This list is not comprehensive and a formal RFP would be extended to additional firms beyond these.

9. Project Management Control Systems
Cost and Schedule management using Oracle Primavera and UCAR financial reporting tools
Requirements management using IBM DOORS software
Excel based risk management (risk register subset shown at the end of this talk)
Resource and communications management (supported by IG manager and High Altitude Observatory Instrumentation Advisory Committee – HIAC)
Procurement and contracts management supported by UCAR contracts office
These bullets summarize the content of the PMP section on Project Management Control Systems in place and utilized by HAO

10. Work Breakdown Structure

11. Budget Estimate and Breakdown by WBS
Description
Labor
[$M]
Materials
Equipment [$M]
% Total Project 1
HAO & NCAR Management
1.28
0.05
0.09 6 2
HAO Systems Engineering
0.88
0.06 4 3
Prime Contractor Management
3.97 17
Facility Buildings
0.18
0.22
3.25 16 5
Large Coronagraph
0.50
0.04
5.39 25
Filtergraph
0.63
0.64
2.85 18 7
Facility Software and Controls
0.23
1.42 8
Science Integration and Verification
0.17
0.02 9
University Student Support
1.52
Totals
$3.82 M
$2.57 M
$17.04 M
$23.4 M

12. Schedule and Phasing Total estimated project duration is 66 months
Design and Development (33 months)
Construction Phase (21 months)
Integration and Verification Phase (12 months)

13. Spending Profiles Top – Materials Middle – Equipment Bottom - Labor
Design and Development Phase
Construction Phase
Integration & Verification Phase
Reviews (with Prime):
Requirements and ICD
Concept Design Phase
Detailed Design
Filtergraph Design Review (HAO)
Science Verification Completed Project Finish
Top – Materials
Middle – Equipment
Bottom - Labor
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Annotate with milestones
Long lead procurements initiated (objective lens and camera systems
Coronagraph Commissioning
Completed
Final Site Approval and Prime Contractor Partnership Established
Construction Begins on Mauna Loa

14. Thanks! Amy Knack Joanne Graham Kim Nesnadny Ron Lull Travis Kuennen
Rich Summers
All the vendors who participated in the RFI process

15. Backup Slides

16. Risk Register – Subset

17. NCAR & UCAR

18. NSF

19. COSMO Risk Categorization

20. Risk Register Cont.