1. Functional Overview Getting started with Sage ERP X3
Stock (Inventory) module

2. Overview OVERVIEW Subject Objectives Rules Agenda Expectations
Sage ERP X3
Stock (Inventory) Module
Objectives
Functional presentation of the module
Integration, Flows, Functions
Rules
No telephone
No smoking
Encourage team interaction
Enjoy the training
Any question is welcome
Agenda
Participants welcome and introduction 9:30 AM – 10:00 AM
Concept presentation 10:00 AM – 11:30 AM
Break 11:30 AM – 11:45 AM
Demonstration 11:45 AM – 12:30 PM
Questions and Answers 12:30 PM – 1:00 PM
Expectations
What you expect from the training

3. Introductions

4. Your expectations

5. Concepts

6. Goals
Organize and improve the efficiency of stock/inventory operations
Accelerate the flow of information to and from inventory across the enterprise
Reduce or eliminate potential problems stemming from inaccurate and inconsistent data
Means
Manage stock movement and status in real-time
Manage stocks dynamically (for a given date and projected stock)
Means 3
What are the objectives of the inventory module (goals) and how are these objectives addressed (means)?

7. The roles and responsibilites in stock management
Module
Logistics manager
Stock organization
Management rules
Reorder policy
Stock count policy
Management control
Logistics agent
Traceability
Quality control
Stock count management
Stock adjustment
Stock valuation
Material Buyer
Requirement processing
Order planning
Order monitoring
Consumption area replenishment
Inter-site reorder
Warehouse keeper
Receipt
Storage labelling
Order preparation
Return management
Material preparation
What are the general roles and responsibilities of the job functions associated with inventory/stocks?
Stocks
The roles and responsibilites in stock management

8. Subcontractor reorder The stock/inventory functions (X3) by role
Module
Logistics manager
Logistics agent
Sites
Stock counts
Traceability
Stock valuation
Locations
Quality control
Stock change
Product categories
Stock interfaces
Stock counts
Reorder policy
Inquiries
Allocations
Inquiries
Material Buyer
Warehouse keeper
MRP / Outside of MRP
Enterprise workbench
Receipts
Storage plan
Picking area reorder
Deliveries
Labelling
How do the general roles and responsibilities in inventory/stocks equate to the functions in X3?
Inter-site reorder
Available stocks
Returns
Subcontractor reorder
Projected stocks
Stock adjustment
Inquiries
Stocks
The stock/inventory functions (X3) by role

9. W1 W2 W3 Stocks What is stock?
By product … W1 W2 W3
Organization
… of storage sites
Receipt
Main
… by location site
… managed by location type
Storage
Picking
Mandatory attributes
Product
Site
Status
Stock unit
Stock fractions
Without management rules
Product / Site/ Status
With management rules
Management by lot
- Management on a homogenous sub-group of units
- Expiry date
- Title management
- Quality control attributes
Management by serial number
- Management by stock unit
Optional attributes
Location
Lot
Serial no.
Expiry
Quality
Stocks
What is stock?

10. Stocks Integration within the ERP
Product
Site
Status
Location
Lot
Serial no.
Integration
Purchases
Production
Allocations
Sales / Production
In progress
Suggestion
Input on WO (+)
Reservation
Purchase request
Order
Issue on WO (+)
Physical
Movements
Stock change
Receipt (+)
Parent Product Assembly (+)
Return (-)
Movements
Stock to stock
Component Assembly (-)
Sales
Forecast
Accounting
Stock level
(Counters)
Quote
Order
Postings
General accounting
In progress
(Provisional stocks)
Delivery / Invoice (-)
Stock journal
(Movement history)
Postings
Analytical accounting
Return / Credit memo (+)
Stocks
Integration within the ERP

11. Composition of a product stock
Site
Status
Location
Lot
Serial no.
Organization
Static stocks
Provisional stocks
Status stocks
Physical stocks
Reservation stocks
Stocks in progress
Validated Stock A
By site
Reserved
Suggested S
Q Controlled Stock
By status
Total allocated
Planned P
Rejected stock R
By lot
Allocated in detail
Firm F
With status Ax Rx Qx
By location
Missing stock
Transit
By serial number
Transferred
By Packing Unit
STOCK, STOLOT
STOLOC, ITMMVT
STOALL
STOJOU
Stocks
Composition of a product stock

12. Stock in progress management
In progress … for provisional stock management
Resource forecast for stocks (STK quantity / for a given date)
Requirement forecast for stocks (STK quantity / for a given date)
Organization
Table
ORDERS
Sales
SOS
Forecast
SOP
Quote
Delivery request
SOF
Order
Direct order
Purchases
POS
Purchase suggestion
MRP/ non-MRP
POP
Purchase request
POF
Production
WOS
MO suggestion
MRP
WOP
MO planned
WOF
MO launched
Stocks
in progress
Suggested Stock S
Planned Stock P
Firm Stock F
Requirement B B B
Resource R R R R R R B
MWS B
MWP B
MWF
Requirements
Materials suggestion
materials
MRP
Dynamic stock inquiry
Available, available for sale
Projected
For a given date
Stocks
Stock in progress management

13. Integration within the ERP
Purchases
PR / order resource
Receipts (+)
Returns (-)
Production Management
Parent product WO
Component requirement WO
Allocation on WO
Subcontract flow
Sales
Order / quote requirements
Allocation on order
Allocation on delivery
Delivery (-) / Loan (=)
Return (+)
Stocks
General accounting
FAR (Receipt)
AAR (Return)
Valuations
- Receipt
- Invoice
Analytical accounting
Document (Invoice)
Stocks
Integration within the ERP

14. Picking, subcontractor
Organization
Reorder rules
Valuation policy
Logistics manager
Flows
Stock count rules
Posting
Stock reorder
Keeping stock records
Outside of MRP
Dynamic inquiries
Traceability
Static inquiries
MRP
Planner
Material Buyer
Quality control
Logistics agent
Stock counts
Allocation
Reorder areas
Picking, subcontractor
Transfer
Valuation
Stock movements
Receipt
Storage
Return
Warehouse keeper
Labelling
Deliveries
Change
Adjustment
Stocks
Logical flow

15. Stock count adjustment
Picking area reorder
Periodic stock count
Distribution flow
Flows
Suggestions
Calculation
Count +
Q status reception
Quality record
Picking location
Stock count session
Issue
Analysis request
Input
Storage plan
Stock count list
Control entry
Validation
Put-away list
Count entry - + - + - +
Allocation
Stock count adjustment
Delivery - + -
Stocks
Examples of flows

16. Category / Product Other data Management rules
Managed / Not managed in stock
Stock unit
Packing unit(s)
Management mode
Location
Lot
Serial no.
Expiry
Title
Negative stock authorized
Other data
Site
Location type
Location
Data
Common data
Product tables
Setups
Counters
Transactions
Management rules
Reorder method
Allocation engine by movement nature
Automatic assignment of locations by movement nature
Valuation rules
Accounting integration structure
Stock count policy
Stocks
Common data

17. Valuation method Principles
By product category
7 valuation principles
Standard price
Revised standard price
Last purchase price
Weighed average price
Lot price …
Principles
Movement valuation
Input
Issue
Movement adjustment
On invoice
Manually
Restitution in the form of status
Movement posting
Valuation
Common data
Products
Sites
Accounts
Dimensions
Natures
Setups
Transaction
Auto documents
Default dimension
Stock movements
Accounting document
SMVH
GACCENTRY
Site
Journal no.
Posting date
Site
Journal no.
Posting date
Debit
Credit
SMVD
Product
Quantity
Value
Account
Dimension
Nature
GACCENTRYD … …
BALANCE
BALANA
Stocks
Stock valuation

18. Break

19. Demonstration

20. Demonstration of a flow example
Data / Flows
User
Personal remarks
Categories
Logistics manager
Example
Planner
Products
Reorder
Logistics manager
Reorder policy
Logistics Manager
Allocations
Suggestions
Planner
Plans
Receipt
Logistics agent
Stock movements
Invoice
Credit memo
Stock valuation
Accounting
Stocks
Demonstration of a flow example

21. Questions
Answers

22. Thank you for your attention Enjoy the Stock projects