2.  The formatting applied to a document can affect: › How the reader interprets the document › How easily the document is read › The overall impression of the document  Proper formatting is crucial in creating a professional-looking document

3.  Margins › White space around the text on a page › Affects the amount of text that a page can contain  Smaller margins leave more room for text  To change the margins  Click Page Layout ⇒ Margins ⇒ Custom Margins

4.  Indents › Decrease the width of lines of text in a paragraph › Often used to set off paragraphs such as a quotation  Page Layout ⇒ Indent Left and Page Layout ⇒ Indent Right › Can also set by dragging markers on the ruler

5.  Complete page 77-78

6.  Space between paragraphs makes the text easier to read and helps distinguish where paragraphs begin and end.  The default formatting for a paragraph is no space before (above) the paragraph and 10 points of space after (below) the paragraph.  To change space before or after a paragraph › Page Layout ⇒ Before and Page Layout ⇒ After

7.  Line spacing › Default is 1.15 lines of space › Double space adds more space between lines of text  Click Home ⇒ Line and Paragraph Spacing

8.  Complete page 80

9.  Tabs › Used to position text within a line › Align text into columns of data  Tab Stop › Specifies a location within the line of text › Default is every half inch  To display the Tabs dialog box › Double-click a tab stop on the ruler › In the dialog box type the Tab Stop Position › Select the appropriate Alignment and then select Set › Repeat this process to create as many tab stops as needed

10.  Select Vertical Text › Hold Down ALT key and drag mouse downward

11.  Complete pages 82-83

12.  Hanging Indent › The first line is farther left than the rest of the paragraph  Used for lists, outlines, or bibliography pages  Click the Paragraph group Dialog Box Launcher ⇒ Indents and Spacing tab ⇒ Hanging ⇒ type indent amount in the By box  First Line Indent › The first line is farther right than the rest of the paragraph

13.  Bulleted List › Each item is a separate paragraph formatted with a hanging indent › Select the items in the list  Home ⇒ Bullets › Used when each item is equally important  Numbered Lists › Show a priority of importance › Select the paragraphs in the list  Home ⇒ Numbering  Increasing Indents › To increase the indent of the bullets or numbers  Click Home ⇒ Increase Indent button

14.  Complete pages 86-87

15.  Header › An area at the top of a page › Insert ⇒ Header  Footer › An area at the bottom of a page › Insert ⇒ Footer  Printed on each page of the document

16.  To add a page number at the insertion point › Design ⇒ Page Number ⇒ Current Position  If header or footer not yet created › Insert ⇒ Page Number ⇒ Top of Page/Bottom of Page/Page Margins  Date & Time › Insert ⇒ Date & Time › Select Update automatically check box

17.  Add a graphic or picture › Insert ⇒ Picture › Then apply format as needed (i.e. Center, etc.) › When inserted a Format tab is added to the Ribbon

18.  Screenshot › Insert ⇒ Screenshot  OpenType › Scalable font format that was developed by Microsoft and Adobe › Two or more letters combined into one character  Right-click the selected text and select Font  Select the Advanced tab and then select Standard Only in the Ligatures box

19.  Complete pages 93-94

20.  Pagination › How a document is divided into pages › To change insert a page break  CTRL + Enter  Insert ⇒ Page Break

21.  Footnotes › Included in research papers to cite sources › Place the insertion point in the text where the footnote number should appear  References ⇒ Insert Footnote  Endnotes › Appear on the last page of a document › Common method of references for a research paper › Place the insertion point in the text where the endnote number should appear  References ⇒ Insert Endnote

22.  Complete pages 95-96

23.  Template › Master document that includes the basic elements for particular types of documents › To create a template  Type and format text in a new document  Select File ⇒ Save As to display a dialog box  Type the file name and select Word Template in the Save As Type list  Click Save › To create a document using a template  File ⇒ New ⇒ My templates

24.  Complete pages 97-99

25.  HTML › Hypertext Markup Language › File format for documents viewed using a browser › More versatile because Word is not needed to view it › File ⇒ Save As and then select Web page type in the Save as type list  Click the Change Title button to give the Web page a descriptive title

26.  PDF › Portable Document Format › Preserves document formatting › File ⇒ Save As ⇒ select PDF in the Save As Type list

27.  Complete pages 100-101

28.  Exercise 16 page 114