1. This information is the property of Digital Management and may not be copied or redistributed without written permission. ADVANCED MOBILITY WORKING GROUP – REPOSITORY TASK FORCE Weekly Sync 5/5/12 David Yang/Sandi Van Valkenburg ET SIG Liaison

2. This information is the property of Digital Management and may not be copied or redistributed without written permission. Agenda Update Leads Report Schedule Action Items and Owners DMInc.com 2

3. This information is the property of Digital Management and may not be copied or redistributed without written permission. Update Focus now on redesigning Agora –Larger AMWG team now using the site to upload project statuses versus weekly call –Technology team will analyze current Sharepoint environment –Content team will analyze current site structure and taxonomy –Adoption team will revise strategy to promote redesigned Agora while collecting feedback for next generation site –Roll out mocked up new design at MOC Request to have members of this team join the ACT-IAC Technology Committee DMInc.com 3

4. This information is the property of Digital Management and may not be copied or redistributed without written permission. Task Leads Report Requirements Lead: Colleen Connolly Design Lead: Chun Yi Development Lead: Chris Perry Adoption Lead: Sandi Van Valkenburg Content Strategy Lead: Gadi Site Administration: TBD DMInc.com 4

5. This information is the property of Digital Management and may not be copied or redistributed without written permission. Schedule DMInc.com 5 ItemAction Item PredecessorBeginEndNotes 3Identify participants for requirements gathering 3/93/16Done 5Requirements Defined and Prioritized 3/94/6Completed 4/11 7Software/Environment Analysis 3/305/11Analyze current Sharepoint environment and its capabilities 8Develop Content Policy/Taxonomy 54/135/11Analyze current Agora and structure 9Design/Approval (Prioritize functionality) 5,6,75/75/20High level design could be presented at Spring Mobility Event 10Development/Testing 95/236/22 11Content Load 8,106/256/29 12Develop Adoption Plan 5,6,75/45/11Revise to promote current Agora 13Execute Adoption Plan – Pre Release 5/116/5Roll out at MOC 14Initial Release 7/2 15Execute Adoption Plan – Post Release 7/2

6. This information is the property of Digital Management and may not be copied or redistributed without written permission. Action Items and Owners DMInc.com 6 Action ItemOwnerDue DateNotes Revise Adoption Plan SV5/11 Revise for current Agora, to include a “How To” Guide Analyze current Sharepoint platform CP5/11 Analyze current Agora GY5/11 Gather update templates from other groups MD5/2 Schedule working session DY5/4 Ideally will be 5/11 to review revised adoption plan, Sharepoint platform and Agora content taxonomy

7. This information is the property of Digital Management and may not be copied or redistributed without written permission. Risks/Issues and Owners DMInc.com 7 Risks ItemSeverityOwnerNotes Need Sharepoint expertise MediumDY CP to determine if we can make tweaks without deep Sharepoint expertise Issues ItemSeverityOwnerNotes Lack of resources HighDY

8. This information is the property of Digital Management and may not be copied or redistributed without written permission. Objectives Assemble a task force with clear roles and responsibilities –Establish a project schedule Conduct an environmental scan of existing repositories/portals –Build vs. Buy: use existing or leverage new technologies/platforms Conduct stakeholder and user interviewers Define business and technical requirements Design or customize a user-centric interface –Ensures adoption, minimizes training Develop or customize a solution Testing and Rollout –Including outreach and training DMInc.com 8