1. Pasewark & Pasewark Microsoft Office XP: Introductory Course 1 INTRODUCTORY MICROSOFT EXCEL Lesson 3 – Organizing the Worksheet

2. Excel – Lesson 3 Microsoft Office XP: Introductory Course Pasewark & Pasewark 2 Objectives Copy data to other cells. Move data to other cells. Insert and delete columns and rows. Freeze titles. Use print options when printing a worksheet. Check the spelling of words in a worksheet.

3. Excel – Lesson 3 Microsoft Office XP: Introductory Course Pasewark & Pasewark 3 Terms Used in This Lesson Filling-copies data into adjacent cells. Freezing-keeps row titles or columns on the screen even when you scroll down in the worksheet.

4. Excel – Lesson 3 Microsoft Office XP: Introductory Course Pasewark & Pasewark 4 Copy Data to Other Cells There are several ways to copy data in a worksheet: – Copy and paste – Fill cells- Using the Black plus sign to copy data from one cell to another.

5. Excel – Lesson 3 Microsoft Office XP: Introductory Course Pasewark & Pasewark 5 Insert and Delete Columns and Rows When you want to delete a row or column: – Place the highlight in the row or column you want to delete. – Choose Delete on the Edit menu. – When the Delete dialog box appears, choose Entire row to delete the row, or Entire column to delete the column. – If you accidentally delete a row or column go to the edit menu and choose undo.

6. Excel – Lesson 3 Microsoft Office XP: Introductory Course Pasewark & Pasewark 6 Freeze Titles Freezing keeps row or column titles on the screen no matter where you scroll in the worksheet. To freeze titles: – Place the highlight below the row you want to freeze or to the right of the column you want to freeze. – Select Freeze Panes on the Window menu. – All rows above the highlight and columns to the left of the highlight will be frozen.

7. Excel – Lesson 3 Microsoft Office XP: Introductory Course Pasewark & Pasewark 7 Use Print Options Before you print a worksheet, you need to design the page you are going to print. The Page Setup command on the File menu allows you to set: – page margins – page lengths – page widths – page numbers If you want to print gridlines or column and row headings you must go to file page setup and click on the sheet tab.

8. Excel – Lesson 3 Microsoft Office XP: Introductory Course Pasewark & Pasewark 8 Check the Spelling of Words The Excel dictionary tool checks the spelling of words on a worksheet. To spell-check a worksheet: – Select the Spelling command on the Tools menu, or – Click the Spelling button on the Formatting toolbar.

9. Excel – Lesson 3 Microsoft Office XP: Introductory Course Pasewark & Pasewark 9 Summary The data in a worksheet can be moved or copied to another location by using the Cut, Copy, Paste, and Fill commands on the Edit menu. Inserting or deleting rows and columns can change the appearance of the worksheet. You can keep the titles on the screen at all times by freezing them.

10. Excel – Lesson 3 Microsoft Office XP: Introductory Course Pasewark & Pasewark 10 Summary The Page Setup command controls the page size and the margins that will be used when printing. Check the spelling of words in a worksheet by using the Spelling command on the Tools menu.