1. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. Office PowerPoint 2003 Working Together 1 Copying, Embedding, and Linking Between Applications

2. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-2 Outline Sharing Information Between Applications –Copying from Word to a PowerPoint Slide Embedding a Word Table in a PowerPoint Slide –Editing an Embedded Object

3. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-3 Outline continued Linking Between Applications –Linking an Excel Chart to a PowerPoint Presentation –Updating a Linked Object –Editing Links

4. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-4 Outline continued Key Terms FAQs Discussion Questions

5. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-5 Sharing Information Between Applications All Microsoft Office 2003 applications have a common user interface. –Designed to work together –Similar commands and menu structures Can copy information between Word 2003 and PowerPoint 2003.

6. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-6 Copying from Word to a PowerPoint Slide WordPowerPoint Windows tiled vertically

7. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-7 Copy and Paste Title copied from Word document

8. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-8 Embedding a Word Table in a PowerPoint Slide A Word table is copied from Word and inserted into a PowerPoint slide. The original Word table is the source file. The copied table is the destination file. –It becomes part of the PowerPoint presentation. –Table becomes embedded in PowerPoint.

9. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-9 Paste Special Dialog Window Description of selected format

10. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-10 Embedded Word Table Title copied from Word

11. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-11 Editing an Embedded Object When you double click the table, the source program, Word is opened. Word menus and toolbars appear in the opened window. Use Word to edit the object.

12. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-12 Linking Between Applications You can insert an object from Word as a linked object. –Actual data is stored in the source file. –Graphic representation is displayed in the destination file. A connection between the information in the destination to the source is established.

13. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-13 Linking an Excel Chart to a PowerPoint Presentation

14. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-14 Specifying Link

15. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-15 Updating a Linked Object

16. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-16 Editing Links

17. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-17 Link Options OptionEffect AutomaticUpdates the linked object whenever the destination is opened ManualMust use Update Now to update the link LockedPrevents update Open SourceOpens source for the selected link Change SourceUsed to modify the path to the source Break LinkBreaks the connection

18. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-18 Key Terms Destination file Linked object Live link Source file

19. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-19 FAQs 1.How do I embed a word table in a PowerPoint slide? 2.What are destination and source files? 3.I want to copy a table to a slide. Will the table formatting be copied as well? 4.What is a linked object? 5.What are the advantages of linking an object?

20. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. PPWT1-20 Discussion Questions 1.Discuss the process of updating an embedded word file that is linked to a PowerPoint slide. 2.The monthly sales chart is embedded in a PowerPoint slide as part of a presentation that is shown every month to the sales forces in different regions. How can you make sure that the chart is always current when shown in the presentation?