1. LOCAL CONTROL AND ACCOUNTABILITY PLANS January 2016

2. Explain infographic
The LCAP is intended to be a comprehensive planning tool, aligned with all other plans you have in place and focused on closing achievement gaps through a continuous systems improvement structure. We want to support you in all phases-development, implementation and monitoring of your LCAP, and so we have developed our workshops with that in mind. (Go over agendas)

3. Agenda for January Action Timeline Annual Update
Stakeholder Engagement
Using data to tell your story
Work Time

4. Agenda for February Focus on Systems Alignment & Leadership Capacity
Fewer Districts, ½ Day
Identify Focus Area
District Support Structures
Monitoring Lead Metrics
Engaging Site Leadership
May & June Workshops
District/Site Alignment & School Site Action Plans

5. Agenda for March Goals, Actions, Expenditures and Progress Indicators
Use of Supplemental and Concentration grant funds and proportionality
E-Template
Work Time

6. Sample Timeline July – October November - January February - March
*Identify and consult stakeholders
*Identify and assign staff responsible for components of plan
*Develop timeline for implementation checks, data collection and reporting
*Review EOY data
*Review alignment of district plans with LCAP
November - January
*Consult stakeholders
*Conduct needs assessments
*Begin updating progress on Annual Update, continue gathering data
*Review LCAP goals, actions and services for needed adjustments
*Review final, SBE-approved LCAP & Annual Update Template
*Review proposed state budget and local implications
February - March
*Continue updating progress on Annual Update and sharing with stakeholders
*Draft goals/actions/services for new LCAP
*Present draft LCAP to stakeholders, asking for feedback
*Present draft LCAP to KCSOS for feedback
*Review draft LCAP Evaluation Rubric when available
April - June
*Review May revision of proposed state budget and local implications
*Invite public comment on draft LCAP
*Finalize Annual Update
*Present final draft LCAP to PAC’s, stakeholders & respond to comments in writing as appropriate
*Present final draft to KCSOS for feedback (before June 15)
*Hold LCAP & budget public hearing
*Receive local board approval
*Submit to KCSOS before July 1 for approval
Review then table discussion-where is your district in this process? Note those steps which you have taken, those you are planning and we will share out by table.

7. LCAP Template Section 1: Stakeholder Engagement
Section 2: Goals, Actions, Expenditures, and Progress indicators
Annual Update
Today we will be focused on two parts of the LCAP template-the Annual Update and planning stakeholder engagement. The template and regulations remain the same from last year. There is an e-template being developed but it’s use will be voluntary and we will provide more information as it becomes available this year.
Section 3: Use of Supplemental and Concentration Grant Funds and Proportionality

8. Purpose of the Annual Update
Accountability in LCAP
Progress towards expected outcomes using, at a minimum, the required metrics
Status of planned expenditures
Opportunity for Reflection
Assessment of the effectiveness of actions / services in the plan
Description of any changes in actions / services / expenditures resulting from the review and assessment
Sharing information with stakeholders and describing the impact on the plan

9. Annual Update Each goal is addressed from prior LCAP:
Related priorities,
schools/pupil subgroups,
expected outcomes,
planned actions/services,
budgeted expenditures, &
scope of service
-All of the information from your LCAP has been transferred to the Annual Update (as originally written)
Review requirements of this section of template. Notes reflect areas we commonly found could be strengthened. As you work with stakeholders focus on how much of the action or service has been completed, as your progress will be limited due to the time of the year.
Complete a copy of this table for each of the LEA’s goals in the prior year LCAP. Duplicate and expand the fields as necessary.

10. Annual Update
For every priority checked, must include all required metrics.
Actual Annual Measurable Outcomes: Progress toward the expected outcomes based, at a minimum, on required metrics is reviewed
-All required metrics with the most recent data available are included (see example)
Recommendations: Group outcomes by priority; list outcomes once then refer back by page number.
Example-handout with all metrics-table-put on website-copy/paste only applicable metrics from table
Complete a copy of this table for each of the LEA’s goals in the prior year LCAP. Duplicate and expand the fields as necessary.

11. Table Discussion What data are you reviewing?
Which leading indicators are you considering?
Is your data disaggregated by subgroups?
How often are you reviewing the data?
Who is involved in the review of the data?
What format are you using to share data? (Discussion, written, infographic)
REPORT OUT: What did you learn about your data analysis process? Is there anything you are going to change about the process? analysis process? Is there anything you are going to
Table discussions? Share out after-answer questions: What did you learn about your process? Is there anything you will you change about your data analysis process? Examples of leading indicators. Prep for Stakeholder mtgs? Internal vs external?

12. Annual Update LCAP Year for Annual Update is entered
-Don’t forget to make sure correct year is in the template!
Estimated Actual Annual Expenditures are included:
-What you actually spent
Actual Annual Services: A description of the actual annual actions/services is included
-What you actually did
Review requirements of this section of template. Notes reflect areas we commonly found could be strengthened. As you work with stakeholders focus on how much of the action or service has been completed, as your progress will be limited due to the time of the year.
Complete a copy of this table for each of the LEA’s goals in the prior year LCAP. Duplicate and expand the fields as necessary.

13. Annual Update Actual Scope of Service: Description of actions/services
-Which schools/grade levels you actually served
Actual Pupils Served:
-Who you actually served
Choose ALL or Subgroups-NOT BOTH
Review requirements of this section of template. Notes reflect areas we commonly found could be strengthened. As you work with stakeholders focus on how much of the action or service has been completed, as your progress will be limited due to the time of the year.
Complete a copy of this table for each of the LEA’s goals in the prior year LCAP. Duplicate and expand the fields as necessary.

14. Annual Update Actual Annual Measurable Outcomes:
Don’t forget the required metrics, but also include…
Actual Annual Measurable Outcomes:
For each goal, the review of progress includes an assessment of the effectiveness of the specific actions.
-You have included language that provides evidence you have “assessed effectiveness” of your actions (i.e. “In reviewing progress towards this goal, it was determined that the actions described in the plan are: (1) effective and to be continued or (2) are partially effective and to be modified or (3) not effective”; OR “Actions x/y/z were found to be effective based on analysis of (data); Actions l/m/n/o were undetermined as to effectiveness due to lack of change in data, however research shows that full implementation of ________ requires “x” years, therefore the actions will continue and be monitored; Actions a/b/c were found to be ineffective based on (data) and will not be continued in the LCAP.”“Changes to specific actions are described in the box below.”)
Add arrow
Add handout on research on implementation-they can look at it while discussing
Complete a copy of this table for each of the LEA’s goals in the prior year LCAP. Duplicate and expand the fields as necessary.

15. Annual Update
Any changes to goals, actions, expenditures are described.
-What did you do differently? What will you do differently? What expenditures were different or will be different?
Review requirements of this section of template. Notes reflect areas we commonly found could be strengthened. As you work with stakeholders focus on how much of the action or service has been completed, as your progress will be limited due to the time of the year.
Complete a copy of this table for each of the LEA’s goals in the prior year LCAP. Duplicate and expand the fields as necessary.

16. Table Discussion
How are you assessing the effectiveness of your actions?
How are you determining when changes are necessary?
Share example-implement after school programs. Is there a resource we can share to have them thinking about how to determine when to change (time of implementation?)

17. Annual Update
Copy from approved LCAP
ESTIMATED year end expenditures based on implementation of actions
What changes in actions, services and expenditures

18. $434,975
The amount here should be the amount that was reported in Section 3A of your Approved LCAP.

19. $400,000
The amount here will come from your Estimated Actuals Annual Expenditures in Section 2 Annual Update section of your LCAP.

21. Estimated Actuals – Communicate

22. LCAP Template Section 1: Stakeholder Engagement
Section 2: Goals, Actions, Expenditures, and Progress indicators
Annual Update
Section 3: Use of Supplemental and Concentration Grant Funds and Proportionality

23. LCFF? What is LCFF? Need better resolution? Explain infographic
The LCAP is intended to be a comprehensive planning tool, aligned with all other plans you have in place and focused on closing achievement gaps through a continuous systems improvement structure. We want to support you in all phases-development, implementation and monitoring of your LCAP, and so we have developed our workshops with that in mind. (Go over agendas)

24. Section 1: LCAP Template
Involvement Process
Impact on LCAP
Describe process used to consult with the required groups: Parents, Pupils, School personnel, Bargaining units, Community
How did you receive input from these groups? (i.e. survey, meetings, focus groups) How frequently did you receive feedback? (quarterly, monthly, weekly)
Annual Update:
Stakeholder engagement is a critical component of the LCAP process, and there is an intent to include your stakeholders in the evaluation of the effectiveness of your plan in the annual update, as well as having input on new priorities/goals/action moving forward. Difference between what to put in these boxes can be difficult; annual update meetings would include data specific to progress towards goals and impact on the development of annual update, not the overall plan. Could be where you indicate information that would be included in the “change” box.

25. Section 1: LCAP Template
Involvement Process
Impact on LCAP
Describe how the consultation contributed to the development of the LCAP.
What was the feedback from your groups and how was that input used when you created your LCAP goals? (i.e. “recommendations from stakeholders were researched, prioritized and included in next year’s plan as deemed appropriate”)
Annual Update:
Stakeholder engagement is a critical component of the LCAP process, and there is an intent to include your stakeholders in the evaluation of the effectiveness of your plan in the annual update, as well as having input on new priorities/goals/action moving forward. Difference between what to put in these boxes can be difficult; annual update meetings would include data specific to progress towards goals and impact on the development of annual update, not the overall plan. Could be where you indicate information that would be included in the “change” box.

26. Section 1: LCAP Template
Involvement Process
Impact on LCAP
Annual Update:
Describe the stakeholder involvement process for the review.
How did you share progress towards your goals with stakeholder groups (i.e. infographics, dynamic data on webpage, monthly report)? How frequently did you meet and what did you review?
Stakeholder engagement is a critical component of the LCAP process, and there is an intent to include your stakeholders in the evaluation of the effectiveness of your plan in the annual update, as well as having input on new priorities/goals/action moving forward. Difference between what to put in these boxes can be difficult; annual update meetings would include data specific to progress towards goals and impact on the development of annual update, not the overall plan. Could be where you indicate information that would be included in the “change” box.

27. Section 1: LCAP Template
Involvement Process
Impact on LCAP
Annual Update:
Describe its impact on the development of the annual update to LCAP goals, actions, services, and expenditures.
What was the feedback on your LCAP goals/actions/expenditures and how was that input used for your LCAP?
Stakeholder engagement is a critical component of the LCAP process, and there is an intent to include your stakeholders in the evaluation of the effectiveness of your plan in the annual update, as well as having input on new priorities/goals/action moving forward. Difference between what to put in these boxes can be difficult; annual update meetings would include data specific to progress towards goals and impact on the development of annual update, not the overall plan. Could be where you indicate information that would be included in the “change” box.

28. Table Discussion
How are you involving stakeholders in the process of review and development of your LCAP?
Report out on bright ideas

29. Helping Data Tell A Story https://goo.gl/RaK7QV
Stacey Stansberry
Coordinator, EdTech

30. A Picture Is Worth A Thousand Words
stop at 6:16

31. Making School Data Beautiful
LCAP Example
Excel

32. Paid or Freemium Options
Gobo-Free LCAP infographic as a sample

33. Communication Short, sweet and to the point Importants points first
7 second glance
Use colors, photos, graphs, etc
Santa Rosa example
Redlands Example

34. Resources Online Flipbook Creator from pdf www.flipsnack.com/‎
Shortcut to LCAP Resources all in one place

35. Data Analysis Sites CAASPP results Kern County Data
Public Tableau

36. Progress Monitoring -Classroom walkthroughs Google Forms
C3 Collect, Connect, Coach
Common Core Template

37. Diagnostic Tools Student benchmark systems
Brightbytes Early Warning System, etc
-Aeries Analytics -Data dashboard
Demo.aeries.net

38. Next Steps
February
Strategic focus area; strengthening systems alignment and leadership capacity related to implementation of LCAP
March
Report out on progress in focus area
Report out on annual update and stakeholder engagement
New goal/actions/expenditures
Use of S/C funds

39. Resources
Curriculum, Instruction & Accountability & Fiscal District Advisory Contacts
Website
FAQs
Workshop Materials
CCSESA Approval Manual/Process Review Checklist
Resource List by State Priority