1. Aylesbury Grammar School The Duke of Edinburgh’s Award Silver Award Programme: 2015-2016

2. Format of Meeting Information about the DofE Award nationally Demonstration of the DofE website Information about the DofE Scheme at the school General questions Individual questions – after the meeting

3. Levels of the Award At Aylesbury Grammar School we are offering the following: Bronze Award: Year 10 Silver Award: Years 11 and 12 Gold Award: Years 12 and 13 All participants have until their 25th birthday to complete the award Once started with DofE, participants can complete it at another centre: they just need to arrange to transfer their account

4. Sections Volunteering: 6 months Physical: 3 months Skills: 3 months Plus an extra 3 months for either the Physical or the Skills Section – participant’s choice which one. Direct entrants must do one of these sections for 12 months Participation every week, averaging 1 hour per week. All activities must be unpaid and extra-curricular Expedition: 2-day Training Expedition, then a 3-day Practice Expedition, then a 3-day Qualifying Expedition Total time commitment: average of 250 hours to successfully complete the award (Bronze Award holders)/300 hours (direct entrants)

5. Completing the Award For each section of the award, participants need to: Set objectives and choose a qualified assessor Submit programme planners and get them approved Submit evidence and personal comments at the end of each section Get signed off by their assessor and submit assessor’s report Submit entire section and get it approved Full information is on the DofE website: www.dofe.orgwww.dofe.org

14. Recording Progress Means of recording progress: eDofE Website: Text entry Activity logs Photographs Video or audio files Activity programmes Team lists Course syllabuses Documents Certificates Letters of thanks Only evidence submitted onto the eDofE website can be accredited

15. Approval of Awards The procedure for approving awards is: Participant uploads and submits evidence each week DofE Co-ordinator checks and either approves or queries evidence (giving reasons) When section is complete, participant submits section DofE Co-ordinator checks and either approves or rejects section (giving reasons) When DofE Co-ordinator has approved all four sections (Volunteering, Physical, Skills and Expedition), award is automatically sent to DofE for verification DofE check award and either approve it or request additional information or evidence When DofE have verified award, participant receives email confirming this from DofE Certificate and badge are posted to school for presentation

16. Lunchtime Meetings 6 x Focus Meetings: 5 in Autumn Term 1 in Spring Term Expedition Preparation Session: end of the Autumn Term 3 x Expedition Briefing Sessions: the week prior to each expedition Expedition Presentation Session: 2 weeks after the Qualifying Expedition Formal meeting takes about half an hour with time at the end for individual questions. For the Focus Meetings the Silver and Gold Groups will be combined

17. After-school Meetings 2 x Expedition Planning Sessions: about 6 weeks prior to the Training and Qualifying Expeditions These meetings both last for a full 2 hours straight after school It is a DofE requirement that all participants are fully involved in planning their expedition programme These sessions are both compulsory: any participants who miss any sessions will need to arrange to complete the work at a later date

18. Expedition Section The Expedition Programme comprises: Training Expedition: 2 days Practice Expedition: 3 days Qualifying Expedition: 3 days They all involve carrying full expedition equipment and undertaking overnight camps The Training Expedition will take place in the Chiltern Hills. The Practice Expedition will take place in the Cotswold Hills. The Qualifying Expedition will take place in the White Peak District They are all compulsory: any participants who miss any expeditions will need to arrange to complete them at a later date or with another approved expedition provider

19. Expedition Dates Training Expedition: Monday 28 to Tuesday 29 March Practice Expedition: Monday 25 to Wednesday 27 July Qualifying Expedition: Monday 24 to Wednesday 26 October These expeditions will be “Open” Expeditions booked directly with, and organised by, Zest for Adventure – they will be publicly advertised on the Duke of Edinburgh’s Award website and students from other schools will be participating They will not be official school visits and will not have any school staff attending. They will, however, follow the same operating procedures as school expeditions, with the same staffing ratios

20. Applying for Expeditions Application and payment deadline: end of second week of spring term

21. Costs Award Scheme: Award Scheme Fee: £120.00 – payable on enrolment. Non- refundable Expedition Programme: Expedition Programme Fee: £300.00 in total – payable in full to Zest for Adventure by the end of the second week of the spring term. Non-refundable Equipment Hire: typically £23.50 per expedition (depending on what you need) – hired from Buckinghamshire County Council’s DofE equipment store at Green Park. Refundable deposit required All Expedition Travel, Food and Fuel

22. Participant Numbers Award Scheme: Numbers not planned to be limited in any way Expedition Programmes: Numbers planned to be limited to 4 teams of 7 participants per team If numbers exceed this, participants will be offered places on an alternative Expedition Programme

23. Communication Communication with participants is by: Lunchtime and After-School Meetings Email Messages: to participants School Website: The Duke of Edinburgh’s Award section In addition, key information, particularly regarding expedition arrangements, will be emailed to parents We need to be kept informed of any changes to email addresses Application deadline: prior to the autumn half-term holiday (direct entrants)/end of autumn term (Bronze Award holders)

24. What Next? Read the Launch Letter, Scheme Information and Calendar (available on the school website) Complete the Enrolment Form (available on the school website) and hand in to the School Office Make payment of the £120.00 Award Scheme Fee by ParentPay ParentPay Attend the first Focus Meeting at 13:45 on Tuesday 6 October

25. How Parents Can Help Read through this Presentation, the Launch Letter, Scheme Information and Calendar Put all dates in diary Read through regular meeting notes Check eDofE website account regularly Ensure any equipment is ordered on time

26. Contact For information about the Sir Henry Floyd Grammar School DofE Award Scheme, please contact the school’s DofE Co- ordinator: Alison Richards Telephone: 01296 688492 Mobile: 07751 594963 Email: alisonrichards07@gmail.comalisonrichards07@gmail.com For information about the Aylesbury Sir Henry Floyd Grammar School DofE Expedition Programme, please contact the school’s DofE Expedition Provider: David Goss Telephone: 01525 850368 Mobile: 07900 410327 Email: david.goss@zest-for-adventure.co.ukdavid.goss@zest-for-adventure.co.uk