1. METADATA FOR ACCESS Monica Figueroa & Eve Grünberg

2. PRESENTATION ROADMAP 1. Types of materials 2. Metadata creation 3. Controlled vocabularies 4. Access and discovery

3. TYPES OF MATERIALS BORN-DIGITAL Monographs  Single compound object  Single reference URL Serials  Multiple digital file upload  Structure (“parent” & “children”)  Single reference URL DIGITIZED Monographs  Single compound object  Single reference URL Serials  Single compound object for large size files  Structure (“parent” & “children”) for regular size files  Single reference URL

4. BORN-DIGITAL METADATA CREATION  MARC bibliographic record  Connexion Digital Import (CDI) feature – attach the digital object  Crosswalk from MARC to Qualified Dublin Core – digital object (w/ metadata) “drops” into CONTENTdm  Creates URI in the WorldCat record

5. CONNEXION TO CONTENTDM Select collection Choose file from designated location

7. [BORN-DIGITAL] MONOGRAPHIC RECORD

8. [BORN-DIGITAL] SERIAL RECORD PARENT CHILD

9. DIGITIZED MATERIAL + METADATA  Titles and OCLC MARC records with physical materials sent to Internet Archive  Internet Archive digitizes the material and uses metadata sent by us as well as additional information from our library catalog using Z39.50 protocol  We grab the digital objects and metadata file and load them through the CONTENTdm Project Client  We add additional preservation metadata  Depending on the file size we may choose to upload serial issues on the parent/child structure or as a single monographic compound object

10. [DIGITIZED] SERIAL RECORD FOR LARGE SIZE FILES

11. [COMBINATION] SERIAL RECORD This serial record has both digitized and born digital content

12. CONTROLLED VOCABULARIES

13. METADATA GUIDELINES http://digital.ncdcr.gov/cdm/home/about Metadata Guidelines Library's General Metadata Guidelines Library's Metadata Guidelines for Serials Library's Preservation Metadata Guidelines CONTENTdm Controlled Vocabularies North Carolina Agency Thesaurus (NCAT)

14. ACCESS + DISCOVERY How does our metadata lead to better discovery?  Consistent and clean metadata across all fields and records  Regular metadata clean-up  Controlled vocabularies – constant update and clean-up  Related items – paper records linked to digital records and vice versa  Extra field - serial title field - to pull together and give extra access for large size digitized serials  Agency-current field (with controlled vocabulary)

15. QUESTIONS? Denise Jones denise.jones@ncdcr.gov Monica Figueroa monica.figueroa@ncdcr.gov Eve Grünberg eve.grunberg@ncdcr.gov