1. AP Payments to Employees 2012/2013 Sacramento State

2. Problem Statement Want to Reimburse Employees Faster Want to Reduce Costs – EFT cheaper than checks and mail – No Stale Dated items with EFT Want a Win-Win Solution with employees paid faster without need to go to bank/ATM and also reduce costs for University

3. Objectives Reimburse employees faster for travel or other expenditures through a secure electronic process – Happy employees – Reduce work for Financial Services Accounting Services with Stale Dated Check Process SFSC will not have to disburse – Reduce costs EFT cheaper than check No postage cost

4. Team Members Ming-Tung “Mike” Lee (ABA) - Sponsor Susan Johnson (Accounts Payable) – Leader Kendal Chaney-Buttleman (Accounting) Gina Curry (Student Financial Services) Leah Davis (Procurement) John Guion (Procurement) Justine Heartt (Financial Services) IRT Project Team

5. Project Timeline & Milestones Lean Training07/24/2012 – 07/25/2012 Meetings08/15/2012 – 07/15/2013 Security09/07/2012 – 04/30/2013 Configuration11/01/2012 – 03/29/2013 Testing01/15/2013 – 04/30/2013 Documentation03/01/2013 – 05/15/2013 Communication02/28/2013 – 07/15/2013 Conversion06/10/2013 – 06/27/2013 Go Live07/02/2013

6. Current-State Analysis

7. Decision Point EFT is it worth it? – YES Self-Serve with Vendor Conversion or Manual? – Self-Serve

8. Future-State Solution Development

9. Back on Track Decisions have been made on a best solution for our campus and employees Re-engaging Stakeholders Creating Timeline Assigning Tasks Biggest roadblock is time – Process improvement time is tough, when don’t want to get behind on Operations

10. Solution Implementation

11. In Progress Solution is coming Check back for a final report

12. Results

13. Go Live Check back…..

14. Lessons Learned Need to dedicate more time to project Schedule regular meetings Research