1. PREPARED BY: HANOUF AL-MUHAIZA’A Writing a Report

2. What is a Report? A report is an account of what happened about a particular event, presented in formal and organized format backed with statistical evidence.

3.  Annual Reports: Every year Type of progress report. Lists achievements and failures of an organization  Appraisal Reports: Appraise a person’s performance in current job. Identify methods of improving performance. Highligh training needs. Asess suitibility for another job or promotion  Informative Reports: Increase reader’s knowledge of an event Some Common Types of Reports

4. Feasability Reports These discuss the practicality and compatibility of a given project. They also discuss the desirability of the proposed project from the viewpoint of those who would be affected by it. Report writers must come to a conclusion, and must recommend that some action is taken or is not taken and/or that some choice is adopted or is rejected. What points should I bear in mind? You must be unbiased and your approach must be logical. What would be a suitable format? To be discussed in lecture 2

5. Minutes Minutes can be defined as a written record of the business transacted at a meeting. Minutes of a formal meeting must include: purpose of the meeting, decisions taken, motions passed and the names of the people who attended. What points should I bear in mind? As a general rule, the fewer the words used the better. Write in the simple past tense (Mr Smith reported that...), Write as soon as possible after the meeting. Selective note taking at the meeting will greatly assist this process. Concentrate on conclusions. Do not record controversy; state what was decided.