1. NORTHERN CAPE EDUCATION DEPARTMENT CONDITIONAL GRANTS EXPENDITURE AND PERFORMANCE 24 August 2010

2. BUDGET ALLOCATIONS FOR CONDITIONAL GRANTS FOR THE 2009/10 FINANCIAL YEAR

3. BUDGET AND EXPENDITURE FOR CONDITIONAL GRANTS FOR THE 2009/10 FINANCIAL YEAR (AUDITED) 3

4. 2009/10 CONDITIONAL GRANT BUDGET ALLOCATIONS

6. CONDITIONAL GRANTS : 2010/11 FIRST QUARTER EXPENDITURE

7. HIV/AIDS

8. HIV/AIDS 2009/2010 ALLOCATION AND EXPENDITURE 8 Allocation= R3 828 000 Expenditure= R3 680 242 Variance= R147 758 % Expenditure= 96%

9. REASONS FOR UNDER-EXPENDITURE Payment schedule of the third quarter is transferred on 30 October of each financial year. This affects the expenditure of the third quarter as payment must be done as soon as the money is transferred. Challenges experienced with the procurement of goods and services First tranche was only received by the end of May 2009. 9

10. 2009/10 PERFORMANCE AGAINST PLANS - HIV/AIDS

11. ACTUAL EXPENDITURE FOR 2009/10 - PER KEY FOCUS AREA 11 KEY FOCUS AREATOTAL BUDGET TOTAL EXPENDITURE DEVIATION % EXPENDITURE Teacher TrainingR555 000R504 520R50 48090.90 LTSMR481 000R561 600R80 600-116.76 AdvocacyR296 000R 255 435R40 56586.30 M & ER481 000R412 207R68 79385.70 Care & SupportR592 000R681 100R89 100115.05 Peer EducationR962 000R935 234R26 76697.22 Management & AdminR333 000R330 145R2 85599.14 PersonnelR128 000R0R128 0000 TOTALR3 828 000R3 680 242R147 75896.14

12. HIV/AIDS 2010/11 Expenditure for the first quarter represents R0,216 million or 5% of the budget. The performance relative to their targets in two instances was not met, namely, peer education and Care and Support lay counselling, 2% and 23% respectively. LTSM was distributed to all schools. Focus days were observed. During the 2009/10 financial year the performance of the unit was hampered due to lack of personnel in JTG. The challenge still persists

13. MONITORING AND EVALUATION Monitoring is done as per the requirements of the DORA and the PFMA. This is done within the broader monitoring process of the Department of Basic Education. A monitoring tool is utilised for schools and district offices to monitor the implementation of the HIV & AIDS Life Skills Education programme. 3 District HIV & AIDS Life Skills Education Coordinators and 2 Head Office Coordinators monitor and support the implementation of the programme against the approved plan by visiting schools and sites on a continuous basis. 12 Monthly reports, 4 quarterly reports and an Annual report are compiled, signed by the Accounting Officer and submitted to the DBE and National Treasury. The 5 districts submit monthly, quarterly and annual reports to the District Director, Provincial Director and the HIV & AIDS Life Skills Education Project Manager. The DBE HIV & AIDS Life Skills Education Coordinator together with the Provincial Unit monitor the implementation of the programme twice a year as per the Grant Framework 13

14. MONITORING AND EVALUATION A provincial evaluation team consisting of officials responsible for the different conditional grants conduct pre-evaluation visits to 10-20 schools before the final evaluation by the DBE before the end of each financial year. Evaluation reports are compiled by the provincial evaluation team before the end of each financial year. 14

15. CHALLENGES No HIV & AIDS Life Skills Education Coordinators in the Siyanda and John Taolo Gaetsewe Districts No clerical staff in the HIV & AIDS Life Skills Education Unit – resulting in challenges with data capturing and processing of payments. Constant re-training needed due to new educators for the programme due to reshuffling at schools. Dysfunctional Health Advisory Committees at sites. 15

16. HIV/AIDS 2010/2011 FIRST QUARTER EXPENDITURE 16 Allocation= R4,084 million Expenditure= R0,216 million Variance= R3,868 million % Expenditure= 5%

17. 2010/11 PERFORMANCE AGAINST PLANS HIV/AIDS – 1 st QUARTER

18. HIV/AIDS – 2010/11 FIRST QUARTER Programme is achieving its targets i.t.o number of persons trained as peer educators, lay counsellors and as life skills implementers

19. SCHOOL NUTRITION PROGRAMME

20. SCHOOL FOOD NUTRITION - 2009/2010 ALLOCATION AND EXPENDITURE 20 Allocation= R55,690 million Expenditure= R55,690 million Variance= R0 % Expenditure= 100%

21. 2009/10 PERFORMANCE AGAINST PLANS – SCHOOL NUTRITION

22. 2009/10 PERFORMANCE AGAINST PLANS – SCHOOL NUTRITION (Continued)

23. SCHOOL NUTRITION 2010/11 Expenditure for the first quarter represents R20,860 million or 25% of the budget. Nutrition is exceeding its targets (by up to 1.3%) of the number of learners provided with a meal a day. 1 483 food handlers were employed instead of the targeted 1 700. Only 317 SMMEs are service providers vs a target of 500. There are food gardens at 341 schools vs a target of 300. Targets were not reached for garden equipment provided to schools and implementation of nutrition guidelines

24. SCHOOL NUTRITION - 2010/2011 FIRST QUARTER EXPENDITURE 24 Allocation= R84,536 million Expenditure= R20,860 million Variance= R63,676 million % Expenditure= 25%

25. 2010/11 PERFORMANCE OF SCHOOL NUTRITION – 1 st QUARTER

26. SCHOOL NUTRITION – 2010/11 FIRST QUARTER The target for food handlers has been reached but garden caretakers were not employed as their documentation was not provided.

27. INFRASTRUCTURE GRANT

28. INFRASTRUCTURE GRANT- 2009/2010 ALLOCATION AND EXPENDITURE 28 Allocation= R87,802 million Expenditure= R87,802 million Variance= R0 % Expenditure= 100%

29. 2009/10 PERFORMANCE AGAINST PLANS – INFRASTRUCTURE GRANT

30. INFRASTRUCTURE GRANT 2010/2011 FIRST QUARTER EXPENDITURE 30 Allocation= R108,897 million Expenditure= R14,577 million Variance= R94,320 million % Expenditure= 13%

31. 2010/11 PERFORMANCE – FIRST QUARTER G-grant; Cu-current.

32. CHALLENGES – INFRASTRUCTURE Monitoring capacity in the department during 09/10 has been improving steadily. However, the moratorium on filling vacancies due to stringent austerity measures has presented a challenge; Contractors not able to complete projects on time due to lack of resources (funds, skills, equipment, management systems, etc); Developing an accurate database of infrastructure, including condition assessments; Weak delivery capacity of the only Implementing Agent (Public Works Dept) No dedicated staff in districts, because of existing flat organisational structure

33. MONITORING - INFRASTRUCTURE – Monitoring capacity in the department during 09/10 has been improving steadily. – An improved programme and project reporting system has been introduced and BAS has been structured to assist improved reporting; – Implementing the approved district organogram will further improve this function.

34. TECHNICAL SCHOOL RECAPITALISATION GRANT

35. TECHNICAL SCHOOL RECAPITALISATION GRANT- 2010/11 FIRST QUARTER EXPENDITURE 35 Allocation= R2,910 million Expenditure= R0 Variance= R2,910 million % Expenditure= 0% First Quarter Transfer = R0,513 million Commitment =R1,200 million

36. 2010/11 BUDGET ALLOACTIONS PER KEY FOCUS AREA 36

37. PLANNED OUTPUTS AND LEVEL OF ACHIEVEMENT UP TO 30 JUNE 2010 37

38. MONITORING AND EVALUATION Monitoring is done as per the requirements of the DORA and the PFMA. This is done within the broader monitoring process of the Department of Basic Education. A monitoring tool is utilised for Provincial Coordinators to monitor the implementation of the Recapitalisation of the Technical Schools. 12 Monthly reports, 4 quarterly reports and an Annual report will be compiled, signed by the Accounting Officer and submitted to the DoBE and National Treasury. Monitoring is being done from Head office A provincial evaluation team consisting of officials responsible for the different conditional grants conduct pre-evaluation visits to 10 schools before the final evaluation by the DoBE before the end of each financial year. 38

39. REASONS FOR UNDER-EXPENDITURE Payment schedule of the first quarter is transferred on 1 April of each financial year. This affect the expenditure of the second quarter as payment must be done as soon as the money is transferred. Challenges experienced with the procurement of goods and services : –Procurement of items came to a amount of R 1,200,000 and we only received R513 000.00 up to the end of June 2010. –Next payment due on the 15 July 2010 which will be R685 000.00 39

40. CHALLENGES Challenges experienced with the procurement of goods and services as referred to above. Communication between the Curriculum Section, Supply Chain Management and the Infrastructure Directorate will be strengthened. 40

41. FURTHER EDUCATION AND TRAINING GRANT

42. FURHER EDUCATION AND TRAINING GRANT- 2010/11 FIRST QUARTER EXPENDITURE 42 Allocation= R52,101 million Expenditure= R13,905 million Variance= R38,196 million % Expenditure= 27%

43. MANAGEMENT OF THE GRANT The Grant is managed according to the agreement with the Higher Education and Training. PERSAL Expenses administered on behalf of the colleges are deducted whereafter the remainder of the funding is transferred to colleges.

44. CHALLENGES Transfers to colleges are only made towards the end of every month after all PERSAL transactions have interfaced. Colleges are not always satisfied with this arrangement and report late payments to Higher Education and Training Department

45. THANK YOU!