1. Stacy Hagenbucher

2.  Process Improvements  Clarification  Trends  Finals Tracking  Trends  Why Missing Dates  Additional Resource  Issues on sites

3.  22 projects are in the process  8 have been completed  Averaging 143 days overall on process  Common Issues:  All Work Complete Date  Punch List  Substantial Complete  Planting Dates – ONLY ENTER ON PROJECTS WITH PLANTING CYCLES

4.  Source Document  Reference – Including Tickets  Breakouts noted – EX: HMA Shoulders from Mainline  Proper Checking  ALL calculations - red ink and initialed  Maintenance and Repair of Haul Roads – NEEDS TO BE PAID ON ALL PROJECTS

5.  ASP 6 - Effective on January Lettings  If temperature is 40 degrees or less for paving – to the point of cut off.  Only if entire day is 40 degrees or less, otherwise hold off paving until within standard specifications.  Once agree to it for a day – payment for entire day.  Change Order into projects – should be about $3/Ton  Required to submit a cold weather paving plan.

6.  Place at 0.05 to 0.07 gallons per square yard.  This is considerably more than previously placed.  Use higher end on milled surfaces.  Should no longer see “lines”  Dilution  Need confirmation from contractor that it is a 50% max dilution rate of the tack material.

7.  Bad vs. Good

8.  Focus this year  Looking for more consistency throughout the region  Three areas to focus on:  Contract Language in Field Manager  Proper Justification  Backup Documentation

9.  Contract Modification in Fieldmanager  Reason Code  Need two letter code – nothing else  Contract Document  Should read like one – Use Standard Spec and Special Provisions as a go by for setup and language  Should not contain Justification.  Us Spelchick

10.  Contract Modification Justification  This is where the explanation fits  Less formal writing  Needs to be JUSTIFICATION though  On Price – Needs background information – stating Engineer reviewed is NOT enough.  Add background information as attachments – emails, calculations, Bid Express...

11.  Check Culvert Pipe Lengths and Sizes prior to Contractor Ordering Pipes  Real Estate  Check for any commitments made during design.  Coordinate with Contractor to ensure enough ROW or TLE was acquired for work to be completed.  Erosion Control  Do not be afraid to use Orders, pay mobilizations, and verify that plan is correct in placement.  Check what should be placed DURING construction.

12.  Timely Decision Making – Pantry/Manuals  Pre-Construction Meetings  Weekly Meetings  Minutes  Project Records  Line of Communication – In NCR Pre-con Shell  Designated Materials Person  3 Week Rolling Schedule  RFI  Evaluation Forms

13.  Traffic Control Inspections  Inspection Sheet  Utility Conflicts  Still a concern, stay vigilant

15.  In Region Pantry Folder  A start to finish project guide  References existing documents  Contains some processes not covered elsewhere  Erosion Control Release  Work in progress –  Comments appreciated – requests for further information, incorrect information  Will be updated annually

16.  As of Feb. 1 – Sign Shops no longer accepting sign drop offs.  SPV changed.  Current Contracts with old language –  No Cost Change order to send signs to new locations.  Signs can be dropped off at any of the Distributor County Shops – does not have to be the region shop the project is in.

18.  Added example page to Wire Spreadsheet  Added High Strength Structural Steel Sign Support sheet with example  Signing spreadsheet updated to include new sign items and 6 columns  Removed locks on project information cells  Renamed to group like sheets together  Removed Incentive Density Spreadsheet – no longer required

19.  Concrete Pipe Length Sheet added to use for calculations.