1. Annual Desk Audit (ADA) March 31, 2015 Webinar

2. Agenda  Purpose/Introduction of the ADA  Indicator Reviews  With Five-year trends  Navigating the ADA

3. Purpose of the Annual Desk Audit (ADA)

4. Results Indicators Indicator 1 – Graduation (Target 67.08%) Indicator 2 – Dropout (Target 2.45%) Indicator 3B – Assessment Participation Math & Reading (Targets 95%) Indicator 3C – Assessment Proficiency Math (Target 35.7%) RLA (Target 32.9%) Indicator 4A – Long Term Suspensions (State Bar <3.28%)

5. Results Indicators Cont. Indicator 5A – General Ed. Full-Time (Target 62.5%) Indicator 5B – Spec. Ed. Separate Class (Target 9.4%) Indicator 5C – Separate Schools: Residential Facilities or Homebound (Target 1.40%)

6. Results Indicators Cont. Indicator 6A – Regular Early Childhood Program (Target 29.8%) Indicator 6B – Special Education Separate Class/Separate School/Residential Facility (Target 10.6%)

7. Results Indicators Cont. Positive Social-Emotional Skills: A1 – Increased Rate of Growth (Target 78.00%) A2 – Functionality Within Age Expectations (Target 67.00%) Indicator 7A – Early Childhood Outcomes

8. Results Indicators Cont. Acquisition & Use of Knowledge & Skills: 7B1 – Increased Rate of Growth (Target 78.00%) 7B2 – Functionality Within Age Expectations (Target 63.00%) Indicator 7B: Early Childhood Outcomes

9. Results Indicators Cont. Use of Appropriate Behaviors: 7C1 – Increased Rate of Growth (Target 79.00%) 7C2 – Functionality Within Age Expectations (Target 78.00%) Indicator 7C – Early Childhood Outcomes

10. Results Indicators Cont. Indicator 8 – Parent Involvement (Target 33.00%) Indicator 14 – Post School Outcomes: –14C – Enrolled in Higher Education or Other Training, Competitively Employed, or Other Employment (Target 65.00%)

11. Compliance Indicators Indicator 4B – Suspensions (Target 0%) Indicator 9 – Disproportionality – All Disabilities (Target 0%) Indicator 10 – Disproportionality – Specific Disabilities (Target 0%) Indicator 11 – Child Find (Target 100%) Indicator 12 – Early Childhood Transition (Target 100%) Indicator 13 – Secondary Transition (Target 100%)

13. Data Workbook

15. District Data

16. Indicators

17. Improvement Plan

18. Toolbook for Drill Down Questions

19. Example of Drill Down Questions

20. Indicator 1: Graduation School Year 4-Year Adjusted Cohort Rate Actual Data Results Targets FFY 2012 (2011-2012) 59.90% 80.00% FFY 2013 (2012-2013) 62.09% 63.49% FFY 2014 (2013-2014) 70.27% 67.08% FFY 2015 (2014-2015) 70.67% FFY 2016 (2015-2016) 74.26% FFY 2017 (2016-2017) 77.85% FFY 2018 (2017-2018) 81.44%

21. Indicator 1: Graduation

22. Indicator 2: Drop Out School Year Grades 7-12 Event Drop Rate Students with IEPs Actual Data Results Targets FFY 2012 (2011-2012) 2.20% 2.75% FFY 2013 (2012-2013) 2.20% 2.75% FFY 2014 (2013-2014) 1.50% 2.45% FFY 2015 (2014-2015) 2.45% FFY 2016 (2015-2016) 2.25% FFY 2017 (2016-2017) 2.25% FFY 2018 (2017-2018) 2.00%

23. Indicator 2: Dropout Rate

24. Indicator 3A: Assessment AMO School YearActual Data Results Targets FFY 2012 (2012-2013) 0% 16.40% FFY 2013 (2013-2014) 0% 16.40% FFY 2014 (2014-2015) 16.40% FFY 2015 (2015-2016) 16.40% FFY 2016 (2016-2017) 16.40% FFY 2017 (2017-2018) 16.40% FFY 2018 (2018-2019) 16.40%

25. Indicator 3A: Assessment Districts Meeting AYP/AMO for Disability Subgroup

26. Indicator 3B: Participation School Year Math Actual Data Reading Actual Data Results Targets FFY 2012 (2012-2013) 97.80%97.90% 95% FFY 2013 (2013-2014) 97.80%97.89% 95% FFY 2014 (2014-2015) 95% FFY 2015 (2015-2016) 95% FFY 2016 (2016-2017) 95% FFY 2017 (2017-2018) 95% FFY 2018 (2018-2019) 95%

27. Indicator 3B: Assessment Participation - Math

28. Indicator 3B: Assessment Participation - RLA

29. Indicator 3C: RLA and Math Proficiency School Year RLA Actual Data RLA Results Targets Math Actual Data Math Results Targets FFY 2012 (2012-2013) 17.80%25.29%20.60%29.1% FFY 2013 (2013-2014) 16.12% 32.90%17.56%35.7% FFY 2014 (2014-2015) 39.90%42.3% FFY 2015 (2015-2016) 46.90%48.9% FFY 2016 (2016-2017) 53.90%55.5% FFY 2017 (2017-2018) 60.90%62.1% FFY 2018 (2018-2019) 67.90%68.7%

30. Indicator 3C: Assessment Proficiency - Math

31. Indicator 3C: Assessment Proficiency - RLA

32. Indicator 4A: Long Term Suspensions School Year Actual Data: Percent of LEAs with Significant Discrepancies Results Targets FFY 2012 (2011-2012) 7.0% 0.0% FFY 2013 (2012-2013) 0.0% 6.5% FFY 2014 (2013-2014) 6.0% FFY 2015 (2014-2015) 6.0% FFY 2016 (2015-2016) 5.5% FFY 2017 (2016-2017) 5.5% FFY 2018 (2017-2018) 5.0%

33. Indicator 4A: Suspensions/Expulsions

34. Indicator 4B: Suspension by Race/Ethnicity School YearActual Data Compliance Targets FFY 2012 (2011-2012) 10.53% 0% FFY 2013 (2012-2013) 3.51% 0% FFY 2014 (2013-2014) 0% FFY 2015 (2014-2015) 0% FFY 2016 (2015-2016) 0% FFY 2017 (2016-2017) 0% FFY 2018 (2017-2018) 0%

35. Indicator 4B: Suspensions/Expulsions by Race/Ethnicity

36. Indicator 4A&B Resources http://10.76.1.205/osp_annualdeskaudit/files/4a_4b_state_review_form.doc http://wvde.state.wv.us/osp/Lanai-Discipline-Video.mp4

37. Indicator 5: Educational Environments Ages 6-21 School Year 5A: General Education: Full Time (80% or more) 5B: Special Education: Separate Class (inside regular class less than 40%) 5C: In separate schools, residential facilities, or homebound/hospital placements. Actual Data Results Targets Actual Data Results Targets Actual Data Results Targets FFY 2012 (2012-2013) 63.9%61.5%8.7%8.0% 1.70%1.0% FFY 2013 (2013-2014)64.0%62.5%8.2%8.9% 1.84%1.5% FFY 2014 (2014-2015)62.5%8.9% 1.4% FFY 2015 (2015-2016)62.5%8.9% 1.4% FFY 2016 (2016-2017)62.6%8.9% 1.4% FFY 2017 (2017-2018)62.8%8.9% 1.4% FFY 2018 (2018-2019)63.0%8.89% 1.3%

38. Indicator 5A: General Education Ages 6-21 (80% or more in general education)

39. Indicator 5B: General Education Ages 6-21 (Less than 40% in general education)

40. Indicator 5B Resources http://10.76.1.205/osp_annualdeskaudit/files/5B_File_Review_and_Instructions.docx

41. Indicator 5C: Separate Schools, Residential, Homebound, or Hospital Ages 6-21

42. Indicator 6: Educational Environments Ages 3-5 School Year 6A: Regular Early Childhood Program (RECP) and receiving majority of services in RECP 6B: Special Education: Separate Class, Separate School and Residential Facility Actual Data Results Targets Actual Data Results Targets FFY 2012 (2012-2013) 27.30% 30.3%10.50%10.1% FFY 2013 (2013-2014) 29.16%29.8% 9.45% 10.6% FFY 2014 (2014-2015) 29.8%10.6% FFY 2015 (2015-2016) 31.3%10.5% FFY 2016 (2016-2017) 31.8%10.4% FFY 2017 (2017-2018) 32.3%10.3% FFY 2018 (2018-2019) 32.3%10.3%

43. Indicator 6A: (Ages 3-5) Regular Early Childhood Programs

44. Indicator 6B: Special Education:(Ages 3-5) Separate Class, Separate School, Residential

45. FFY 2012 FFY 2013 FFY 2014 FFY 2015 FFY 2016 FFY 2017 FFY 2018 A1Target77.00%78.00% 78.50%79.00% Data78.50%81.68% A2Target85.00%67.00% 67.50%68.00% Data67.70%67.34% B1Target70.00%78.00% 78.50%79.50% Data78.20%81.55% B2Target67.00%63.00% 63.50%64.00% Data63.70%63.49% C1Target75.00%79.00% 79.50%80.00% Data79.40%83.54% C2Target86.00%78.00% 78.50%79.00% Data78.30%77.90% Outcome AOutcome BOutcome C Positive Social Emotional Skills Acquisition and Use of Knowledge and Skills Use of Appropriate Behaviors to Meet Needs Indicator 7. Early Childhood Outcomes

46. Indicator 7A: Early Childhood Outcomes Positive Social Emotional Skills (Ages 3-5) A1: Increased Rate of Growth

47. Indicator 7A: Early Childhood Outcomes Positive Social Emotional Skills A2: Functionality Within Age Expectations

48. Indicator 7B: Early Childhood Outcomes Acquisition & Use of Knowledge/Skills (Ages 3-5) B1: Increased Rate of Growth

49. Indicator 7B: Early Childhood Outcomes Positive Social Emotional Skills B2: Functionality Within Age Expectations

50. Indicator 7C: Early Childhood Outcomes Use of Appropriate Behaviors (Ages 3-5) C1: Increased Rate of Growth

51. Indicator 7C: Early Childhood Outcomes Use of Appropriate Behaviors C2: Functionality Within Age Expectations

52. Indicator 8: Parent Involvement School YearActual Data Results Targets FFY 2012 (2012-2013) 34.40% 40% FFY 2013 (2013-2014) 31.63% 32% FFY 2014 (2014-2015) 33% FFY 2015 (2015-2016) 35% FFY 2016 (2016-2017) 36% FFY 2017 (2017-2018) 38% FFY 2018 (2018-2019) 38%

53. Indicator 8: Parent Involvement - Schools Facilitated Parent Involvement

54. Indicator 9: Disproportionality – All Disabilities School Year Actual Data Compliance Targets FFY 2012 (2011-2012) 0% FFY 2013 (2012-2013) 0% FFY 2014 (2013-2014) 0% FFY 2015 (2014-2015) 0% FFY 2016 (2015-2016) 0% FFY 2017 (2016-2017) 0% FFY 2018 (2017-2018) 0%

55. Indicator 9: Disproportionate Representation – All Disabilities

56. Indicator 10: Disproportionality – Specific Disabilities School Year Actual Data Compliance Targets FFY 2012 (2011-2012) 5.3% 0% FFY 2013 (2012-2013) 0.0% 0% FFY 2014 (2013-2014) 0% FFY 2015 (2014-2015) 0% FFY 2016 (2015-2016) 0% FFY 2017 (2016-2017) 0% FFY 2018 (2017-2018) 0%

57. Indicator 10: Disproportionate Representation – Specific Disabilities

58. Disproportionality Workbook http://10.76.1.205/osp_annualdeskaudit/DisproportionalityWorkbook2015.htm

59. Indicators 9 & 10

60. SLD Example of Disproportionality

61. http://wvde.state.wv.us/osp/Indicators9-10-Review-Process.mp4 http://10.76.1.205/osp_annualdeskaudit/files/9_10_District_File_Review_Checklists.doc

62. Indicator 11: Child Find School Year Actual Data Compliance Targets FFY 2012 (2012-2013) 98.10% 100% FFY 2013 (2013-2014) 97.28% 100% FFY 2014 (2014-2015) 100% FFY 2015 (2015-2016) 100% FFY 2016 (2016-2017) 100% FFY 2017 (2017-2018) 100% FFY 2018 (2018-2019) 100%

63. Indicator 11: Child Find Evaluations Complete Within 80 Days

64. Indicator 11 Cont. The data was sorted to remove the following: Entries which have been duplicated Entries outside the specified federal fiscal year (FFY) Entries containing documented parental refusal to evaluate Entries with no parent consent and no EC data; and Entries with error data

65. Indicator 11 Common Clerical Errors 1.Reversed Referral and Consent Date 2.Wrong Date Year (Example: Eval. consent date 11/4/2014, eligibility date 1/3/2013) 3.No Eligibility Date 4.No IEP Completion Date 5.No Eligibility Status Code 6.No E/R Code 7.An E/R Code when the student was found Not Eligible 8.No Reason Late Code OR A Reason Late Code when the referral was not late 9.Marks or letters in a code cell (Example: L0, ‘, Io, etc. in the Reason Late cell)

66. 10. Wrong Reason Late Code format (Ex. 01, 02, 03, etc.) Indicator 11 Common Clerical Errors Cont.

67. Indicator 12: Early Childhood Transition School Year Actual Data Compliance Targets FFY 2012 (2012-2013) 99.84% 100% FFY 2013 (2013-2014) 100% FFY 2014 (2014-2015) 100% FFY 2015 (2015-2016) 100% FFY 2016 (2016-2017) 100% FFY 2017 (2017-2018) 100% FFY 2018 (2018-2019) 100%

68. Indicator 12: Early Childhood Transition IEP Implemented by 3 rd Birthday

69. Indicator 13: Secondary Transition School Year Actual Data Compliance Targets FFY 2012 (2012-2013) 90.50% 100% FFY 2013 (2013-2014) 98.41% 100% FFY 2014 (2014-2015) 100% FFY 2015 (2015-2016) 100% FFY 2016 (2016-2017) 100% FFY 2017 (2017-2018) 100% FFY 2018 (2018-2019) 100%

70. Indicator 13: Secondary Transition

71. Indicator 14: Post School Outcomes School Year 14A: Enrolled in Higher Education 14B: Enrolled in Higher Education or Competitively Employed 14C: Enrolled in Higher Education or Other Training, Competitively Employed or Other Employment Actual Data Results Targets Actual Data Results Targets Actual Data Results Targets FFY 2012 (2012-2013) 15.00%24.0% 53.30% 49.5% 68.10% 64.7% FFY 2013 (2013-2014) 15.59%15.0% 52.85% 49.0% 64.89% 64.0% FFY 2014 (2014-2015) 16.0%50.0%65.0% FFY 2015 (2015-2016) 17.0%51.0%66.0% FFY 2016 (2016-2017) 18.0%52.0%67.0% FFY 2017 (2017-2018) 19.0%53.0%68.0% FFY 2018 (2018-2019) 20.0%54.0%69.0%

72. Indicator 14: Post School Outcomes Within 1-Year of Leaving High School 14A: Enrolled in Higher Education

73. Indicator 14: Post School Outcomes Within 1-Year of Leaving High School 14B: Enrolled in Higher Education or Competitively Employed

74. Indicator 14: Post School Outcomes Within 1-Year of Leaving High School 14C: Enrolled in Higher Education, Postsecondary Training, Competitively Employed, or Other Employment

75. Questions?

76. ADA Instructional Video Available at either of the following links for your convenience: http://wvde.state.wv.us/osp/datareports.html Annual Desk Audit Navigational Introduction

77. Contact Information Renee Ecckles-Hardy Coordinator, Data Manager Office of Special Programs renee.ecckleshardy@k12.wv.us 304.558.2696