1. Sr. Scientist Promotion Process - Orientation For Division Directors and Deputies September 15, 2015

2. Key Roles & Responsibilities September 15, 2015 2 Human Resources Presentation Sr. Scientist Promotion Case AdHoc Committee 3 Sr. Scientists chosen by Division Director on a case-by-case basis to build a persuasive promotion case, including writing the Promotion Evaluation Memo. One member may be from another Division at Division Director’s discretion Recommend all references to Division Director (candidate will recommend 3 of the references) Develop powerpoint slides to present promotion case to the Lab Staff Committee Sr. Scientist Promotion Case AdHoc Committee Chair Chosen among the 3 Sr. Scientists by the Division Director Point of contact for Division Staff Committee Chair, Division Director, Associate Lab Director, and Lab Staff Committee Chair to receive guidance and communicate to the Ad Hoc Committee May follow-up with references on behalf of Division Director Present case to the Lab Staff Committee Lab Staff Committee Chair Advise Ad Hoc Committee on building a persuasive promotion case Quality-check promotion case to ensure it meets Lab Staff Committee and Lab Management expectations Sr. Scientist Promotion Facilitator Facilitate the entire promotion case from beginning to end and track progress Quality-check promotion case to ensure it is composed of proper documents Point of contact for all S&E cases that require review by Lab Staff Committee, Deputy Lab Director, and Lab Director Ensure communication protocol is followed

3. High Level Process September 15, 2015 3 Human Resources Presentation

4. September 15, 2015 4 Human Resources Presentation Ad Hoc Committee – Building the Case 1. In October, Collect documentation & collect names of references Complete Request for Description of Research template (can be sent as an email message) to collect the following from Staff Scientist candidate: oCandidate’s Suggested References template oUpdated Curriculum Vitae (CV) oUpdated List of Publications oDescription of Research template Collect current Staff Scientist position description from manager Complete Statement of Referees’ Affiliations template 2. From November through January, Collect References May contact each reference as a heads up Provide Division Director’s administrator reference information to complete (and send) Letter of Solicitation Reference Letter templates Receive all reference letters 3. In January/February, Write a persuasive Promotional Evaluation Memo (template) and refer to Description of Research, Current Curriculum Vitae (CV), List of Publications, current Position Description Reference Letters 4. In February - April, Facilitate the review and approval of the promotion case and create presentation Complete Case Cover Sheet template and seek approvals from Division Staff Committee Chair, Division Director, Associate Lab Director Submit case documents to HR Facilitator for qualification review Create the promotion case presentation for the Lab Staff Committee (refer to Presentation Guidelines) Note: Follow your Division’s protocol for reviewing the above documents as the case is being built