1. Presented by Special Education Data Unit Jackie McKim

2. Trish Lutgen Data Coordinator 503-947-5798 trish.lutgen@state.or.us Jackie McKim Research Analyst 503-947-5817 Jackie.McKim@state.or.us Gretchen Gear Research Analyst 503-947-5817 gretchen.gear@state.or.us Claire Kemmerer Administrative Support 503-947-5696 claire.kemmerer@state.or.us Blake Whitson Research Analyst Phone Number – TBD Email - TBD

3.  SECC – Last Year in Review  2013 December SECC Changes  Additional SECC Topics  Special Education Report Cards  Spring Collection Trainings

4.  Feedback Survey Results  Successes  Challenges

5.  Posted on our website ◦ http://www.ode.state.or.us/search/page/?id=1150 http://www.ode.state.or.us/search/page/?id=1150 In General:  88 Surveys returned this year  Most respondents ◦ Not first year submitting ◦ Not using new software

6.  Accuracy in providing information ◦ 84 raters with mean of 4.60.  Expertise in terms of knowledge ◦ 84 raters with mean of 4.65.  Data Unit’s Webpages & Listserv messages ◦ 83 raters with mean of 4.35.

7.  Helpfulness (courtesy and willingness to provide answers) ◦ 84 respondents with mean of 4.87.  Timeliness in responding to questions ◦ 84 respondents with mean of 4.60.

8. In-Person Trainings – 86 respondents  3.45% attended SECC Boot Camp  58.62% attended Annual Fall SECC Training  2.30% attended both  35.63% did not attend either

9.  Provided essential content needed ◦ 56 raters with mean of 4.50.  Provided opportunity to speak with ODE staff ◦ 56 raters with mean of 4.63.

10. WebEx trainings – 84 respondents  27.38% Participated (live presentations)  61.90% Did Not Participate  10.71% Viewed Recorded Session Later Survey questions:  Provided essential content needed ◦ Live – 23 raters with a mean of 4.17 ◦ Recorded – 7 raters with a mean of 3.43  Provided opportunity to speak with ODE staff ◦ Live – 23 raters with a mean of 3.91 ◦ Recorded – 5 raters with a mean of 3.40

11.  79 respondents ◦ 59.49% No ◦ 40.51% Yes ◦ Not a resounding “No”  Why or Why Not?  71 Respondents/72 comments

12.  Beneficial - 30 comments ◦ Less time away from office – 21.13% ◦ Opportunity to attend both - 8.45% ◦ Data relative to both – 8.45% ◦ Misc. – 4.23%  Not Beneficial - 42 comments ◦ Some don’t do both -32.29% ◦ Information overload- 26.76%

13.  Year-round usage – 88 Respondents: ◦ Child Find – 45.45% ◦ June Exit 43.18% ◦ December SECC – 45.45% ◦ None of These – 48.86%

14.  Child Find - 81respondents ◦ 53.09% of users – Always ◦ 25.93% of users – Sometimes ◦ 20.99% of users-Never  June Exit - 81respondents ◦ 51.85% of users – Always ◦ 25.93% of users – Sometimes ◦ 22.22% of users-Never  December SECC - 80 of respondents ◦ 51.25% of users – Always ◦ 25.00% of users – Sometimes ◦ 23.75% of users-Never

15.  Child Find - 82 of respondents ◦ 81.71% of users – Always ◦ 9.76% of users – Sometimes ◦ 8.54% of users-Never  June Exit - 81 of respondents ◦ 83.95% of users – Always ◦ 8.64% of users – Sometimes ◦ 7.41% of users-Never  December SECC - 83 of respondents ◦ 85.54% of users – Always ◦ 8.43% of users – Sometimes ◦ 6.02% of users-Never

16.  Child Find – 79 respondents ◦ 53.16% of users – Always ◦ 29.11% of users – Sometimes ◦ 17.72% of users-Never  June Exit – 82 respondents ◦ 53.66% of users – Always ◦ 28.05% of users – Sometimes ◦ 18.29% of users-Never  December SECC - 81respondents ◦ 56.79% of users – Always ◦ 29.63% of users – Sometimes ◦ 13.58% of users-Never

17.  Critical feature or function needed  Improvements or changes needed  Impact of discontinuation

18.  Additional comments ◦ Common threads  THANK YOU FOR FEEDBACK!

19.  All December SECC ECR reports submitted on time!  Districts call the Data Unit if questions

20.  Electronic Correction Reports – ◦ 29 districts had collection reopened after January 12 th due to inaccurate data compared to last year when 30 districts were reopened. ◦ 2010-2011 only 17 districts reopened ◦ 12 of the 29 districts ignored/confirmed the error during the ECR/Audit process. Example error: Attending District and Attending School must equal an ESD ID number for Home Schooled students (7/40)

21.  Reporting Regional Programs ◦ Report Agency Serving Code 33 – Regional Program:  Student ENROLLED in Regional Program  SECC resident district reports  BIGGEST IMPEDIMENT - New Staff at Regional and/or District  Students attending programs somewhere else ◦ Program vs. district attendance

23.  No changes to date!  BUT - changes could occur (Legislature in session)

24.  The collection will open: Thursday, November 21, 2013  The collection will close: Friday, December 13, 2013 Remember the data submitted is as of DECEMBER 1, 2013

25.  Brain Storm  Trainings

26. What would make it easier? What do we need to do better? Remember, getting rid of SECC is not an option

27.  ECR/Audit process  Technical assistance needed  WebEx Trainings  Improve interaction  Combining SPR&I with SECC training

28. Regional trainings  Same locations ◦ Portland, TBD ◦ Albany, TBD ◦ Ashland, TBD ◦ La Grande, TBD ◦ Bend, TBD This training will cover what is new for the year, review problem areas, and clarify anything that may be confusing. Boot camp trainings  2 trainings Fall – Sept or Oct This training is for new staff who have never submitted SpEd data and are responsible for reporting SpEd data collections to ODE.

29.  District Validation  Calendar  Technical Assistance

30. Special Education Report Cards  Required by Individuals with Disabilities Education Act (IDEA)  Purpose: To inform parents and the public about the special education programs and services provided by Oregon school district and county programs.

31.  March 7-18, 2012 ◦ Drafts posted on the secure district site: https://district.ode.state.or.us/apps/login/ https://district.ode.state.or.us/apps/login/ ◦ District proofs its district report and either “Accept” or “Appeal” the report. ◦ If there were errors, the district to clicked on the “Appeal” button and provide details of the correction(s) the district is suggesting. ◦ ODE will not change any data that have been submitted and previously validated by the district.

32.  April 1, 2013: Final Special Education Reports Available to Districts ◦ Final reports on the secure district site ◦ No changes will be accepted on or after this date.

33.  April 3, 2013: Public Release of the 2011-2012 Special Education Reports ◦ All district reports will be available to the public on the ODE website: http://www.ode.state.or.us/search/page/?=1831 http://www.ode.state.or.us/search/page/?=1831 ◦ ODE will issue a press release to the media announcing the public reports.

34.  Technical Assistance Documents ◦ Documents are located at: http://www.ode.state.or.us/search/page/?=1831 http://www.ode.state.or.us/search/page/?=1831 ◦ 2011-2012 Technical Manual ◦ Report formats in English and Spanish ◦ Notes for the 2011-2012 School District Special Education Reports to be used in communicating the information to parents and community members. The English and Spanish versions available by April 1.

35.  Need Additional Information? ◦ Email the District Special Education Reports mailbox  School Age: ODE.SchoolAgeRpt@state.or.usODE.SchoolAgeRpt@state.or.us OR  EI/ECSE Age:ODE.EIECSERPT@state.or.usODE.EIECSERPT@state.or.us

36.  June Exit Data Collection  Child Find Data Collection  Discipline Incidents Data Collection

37.  WebEx Training May 13th, 2-3:30pm  File Layout is the same as December SECC’s https://district.ode.state.or.us/search/page/?id=185 https://district.ode.state.or.us/search/page/?id=185

38.  WebEx training May 13th, 2-3:30pm  No changes for 2012-13 collection

39. Website: http://www.ode.state.or.us/search/page/?id=2120 Contact Information: Data Owner: Molly Hammans 503-947-5705 molly.hammans@state.or.us Technical Assistance: Jackie McKim(503) 947-5629 jackie.mckim@state.or.us Gretchen Gear(503) 947-5817 gretchen.gear@state.or.us

40.  WebEx training in May 21, 2-3:30pm ◦ Review  Collection Dates  Collection Changes  Discipline Data is IMPORTANT ◦ It is used for:  B4 report in SPR&I  Special Ed Report Card  Significant disproportionality calculations

41. Website: http://www.ode.state.or.us/search/results/?id=107 Contact Information: Michael Mahoney (503) 947-5628 michael.mahoney@state.or.us

43. Trish Lutgen Data Coordinator 503-947-5798 trish.lutgen@state.or.us Jackie McKim Research Analyst 503-947-5817 Jackie.McKim@state.or.us Gretchen Gear Research Analyst 503-947-5817 gretchen.gear@state.or.us Claire Kemmerer Administrative Support 503-947-5696 claire.kemmerer@state.or.us Blake Whitson Research Analyst Phone Number – TBD Email - TBD