1. Integrated National Education Information System (iNEIS TM ) Training Slides – Manage School Resources: Scheduling & Timetable

2. Process Overview iNEIS Subjects Teachers Classrooms Edval Academic Year Term Start/End Date Subject Teacher Class Section Classroom Day of Week Start/End Time iNEIS Enrolment Attendance Assessment

3. Introduction This powerpoint slide is a step-by-step instruction guide on how to auto-generate a timetable and upload a timetable to iNEIS™. The process is done by the School Timetabling Admin. Please sign the attendance and fill in your email and contact number. (for ease of communication for TT related issue) Please ensure you are using latest Edval software. Navigate to Help > Find Updates to update. Please complete provide us the class mapping sheet. Schools to follow new teaching period time as of MOE standardized.

4. Introduction Please email your completed Timetable ETZ file to iNEIS™ Helpdesk Request further assistance from Helpdesk if you need help after the session Tel No: +673-2230635 / 2230637 Email: iNEIS@moe.gov.bn)iNEIS@moe.gov.bn

5. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

6. Download School Data File Integrated National Education Information System (iNEIS TM )

7. Download School data File School data files can be found on iNEIS™ query by navigating to Reporting Tools > Query > Query Viewer: MOE_TT_INT_FAC – Facility List MOE_TT_INT_SUB -Subject List (2 files for primary schools – PRES and PRIM) MOE_TT_INT_TCH – Teacher List

8. Generate List of Facilities 1. Navigate to Reporting Tools > Query > Query Viewer

9. Generate List of Facilities 2. Enter the query name "MOE_TT_INT_FAC" to generate the list of facilities. 3. Click on Search

10. Generate List of Facilities 4. Click on ‘Excel’ Link for search criteria

11. Generate List of Facilities 5. Enter the criteria required to generate the report. Note: For Primary Schools that have both Pre-school and Primary Level, you do not need to generate Facilities List for Pre-school. 6. Click on View Results button

12. Generate List of Facilities 7. This excel sheet displays all available facilities under the specified school.

13. Download School data File School data files can be found on iNEIS™ query by navigating to Reporting Tools > Query > Query Viewer: MOE_TT_INT_FAC – Facility List MOE_TT_INT_SUB -Subject List (2 files for primary schools – PRES and PRIM) MOE_TT_INT_TCH – Teacher List

14. Generate List of Subjects Schools that have both Primary and Pre- school Levels will need to download TWO subject files: PRES and PRIM Schools that have both Secondary and Sixth Form Levels will need to download TWO subject files: SECS and PREU

15. Generate List of Subjects Please be aware that some subjects are set to Inactive in iNEIS™ so those inactive subjects will not show up in your report Kindly contact iNEIS™ Helpdesk if you require such subjects PV subjects are denoted by (PV) at the end of the subject name IEP subjects are denoted by (IEP) at the end of the subject name BTEC subjects are denoted by (BTC) at the end of the subject name

16. Generate List of Subjects 1. Navigate to Reporting Tools > Query > Query Viewer

17. Generate List of Subjects 2. Enter the query name "MOE_TT_INT_SUB" to generate the list of subjects. 3. Click on Search

18. Generate List of Subjects 4. Click on ‘Excel’ Link for search criteria

19. Generate List of Subjects 5. Enter the criteria required to generate the report. Note: For Primary Schools that have both Pre-school and Primary Level, you NEED to generate two subject lists: PRES and PRIM 6. Click on View Results button

20. Generate List of Subjects 7. This excel sheet displays all available subjects under the specified school.

21. Download School data File School data files can be found on iNEIS™ query by navigating to Reporting Tools > Query > Query Viewer: MOE_TT_INT_FAC – Facility List MOE_TT_INT_SUB -Subject List (2 files for primary schools – PRES and PRIM) MOE_TT_INT_TCH – Teacher List

22. Generate List of Teachers 1. Navigate to Reporting Tools > Query > Query Viewer

23. Generate List of Teachers 2. Enter the query name "MOE_TT_INT_TCH" to generate the list of teachers. 3. Click on Search

24. Generate List of Teachers 4. Click on ‘Excel’ Link for search criteria

25. Generate List of Teachers 5. Enter the criteria required to generate the report. Note: For Primary Schools that have both Pre-school and Primary Level, you do not need to generate Teachers List for Pre-school. 6. Click on View Results button

26. Generate List of Teachers 7. This excel sheet displays all teachers under the specified school.

27. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

28. Import Extracted File into Edval Integrated National Education Information System (iNEIS TM )

29. Open Edval ETZ file 1. Locate the updated Edval Software and double click on it

30. Open Edval ETZ file 2. The following Open window will appear. 3. Locate and select your school’s ETZ file 4. Click Open

31. Open Edval ETZ file 5. This is the window you will see when you have opened an ETZ file successfully

32. Error Opening ETZ file There will be cases where you will receive a Buffer Overflow error when attempting to open your ETZ file. When such cases happen, it means that your file has been locked. Please follow the instructions on the error message to unlock your file.

33. Import extracted file into Edval It is always important to reimport the School Data files at the start of every term since there will be teacher movements, new facilities added and new subjects added (rare cases) throughout the year Reimporting the School Data files WILL NOT overwrite your timetable schedule in Edval

34. Import extracted file into Edval Navigate to File > Sync with System > Configuration 1. Click on System tab

35. Import extracted file into Edval 2. Ensure that the Brunei Ministry of Education is selected 3. Click on OK button

36. Import extracted file into Edval Navigate to File > Sync with System > Sync Now 4. Click on Import button

37. Import extracted file into Edval 5. Locate and select the MOE_TT_INT_SUB file generated from iNEIS™ The INT_SUB window will appear 6. Click Open

38. Import extracted file into Edval 7. Locate and select the MOE_TT_INT_TCH file generated from iNEIS™ The INT_TCH window will appear 8. Click Open

39. Import extracted file into Edval 9. Locate and select the MOE_TT_INT_FAC file generated from iNEIS™ The INT_FAC window will appear 10. Click Open

40. Import extracted file into Edval 11. Click OK The following window will appear to indicate all your School Data Files have been imported.

41. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

42. Clear the timetable Integrated National Education Information System (iNEIS TM )

43. Clear the Timetable This step MUST ONLY be done when attempting to build a new timetable before the start of a new Academic Year DO NOT clear the timetable between terms in the same year else all your timetable scheduled will be lost If you have already done this step, you do not need to do it again

44. Clear the Timetable Navigate to Grid > Clear Timetable 1. Ensure the following are ticked and selected 2. Click OK button to clear

45. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

46. Check all Edval Data is Accurate Integrated National Education Information System (iNEIS TM )

47. Section Overview a)Verify Grid Structure b)Verify Teacher Data c)Verify Subject Teachers d)Specify and Schedule Staff Meetings (Optional) e)Verify Room Data f)Verify Subject Rooms g)Verify Class Data

48. Verify Grid Structure – Change Time Allocation Navigate to File > Grid Structure Verify if the allocated time per period is correct for all periods. Select the period to change, and type in the correct time. Note: Changing the time allocation in the grey column will change the entire row automatically.

49. Verify Grid Structure – Change Time Allocation You can also change the time allocation for a particular period on a day manually. Select the period (for e.g. Sat1, click on the time cell (7:30 – 7:55) and retype the new time allocation for this period.

50. Verify Grid Structure – Add Periods You can also add new periods if the periods are not enough. 1. Select the location you want to add the new period to. For e.g. a new period is to be added before Period 3 so Period 3 is selected. 2. Navigate to More > Insert new period / day

51. Verify Grid Structure – Add Periods 3. A new blank period will appear. Enter the period number into the empty text box and enter the new time allocation for the period.

52. Verify Grid Structure – Delete Period 1. To delete a period, select the period to delete. 2. Press the DELETE button on your keyboard. For e.g. Period 3 is selected.

53. Verify Grid Structure – Delete Period 3. Click on Delete to delete the period. The following Delete period window will appear.

54. Verify Grid Structure – Specify Break Time 1. Select the period to specify as Break Time. 2. Navigate to More > Recess or Lunch (Orange)

55. Verify Grid Structure – Specify Break Time 3. The entire row will be highlighted as a Break/Lunch period. Edval will not schedule any classes on this period for all days. To make it into a teaching period again, navigate to More > Teaching Period (White) and the entire row will be highlighted white.

56. Section Overview a)Verify Grid Structure b)Verify Teacher Data c)Verify Subject Teachers d)Specify and Schedule Staff Meetings (Optional) e)Verify Room Data f)Verify Subject Rooms g)Verify Class Data

57. Verify Teacher Data Navigate to Teachers > Teacher data Do not add new teachers into the list located in the Teacher Data page. The teachers list here is the same as the MOE_TT_INT_TCH report generated from iNEIS™. If a teacher is not found here, it means the teacher has not been uploaded or transferred into your school in iNEIS™. Please contact Helpdesk to do the upload/transfer. If a teacher is retired or no longer in your school but can still be found in this list, please delete it from Edval and contact Helpdesk to remove the teacher from your School Data. 1. Verify your Teacher Data

58. Verify Teacher Data - Max Load 2. Enter the Maximum number of periods that each staff can take into the MaxLoad column. Ensure all staff have the same MaxLoad periods. MOE has standardize to 30 periods. This feature is useful for auto-generation as Edval will not schedule anymore classes to a teacher who has exceeded the MaxLoad specified for him/her.

59. Verify Teacher Data – Unavailability of Teachers (Optional) 3. Double click on the row that you want to enter / modify. There will be cases when a teacher has a special request that they do not want to teach at particular periods or days. This request can be specified in the Unavailable column. When a period is blocked for the teacher, Edval will not schedule any classes on the blocked period. This step is optional.

60. Verify Teacher Data – Unavailability of Teachers (Optional) 4. Double click on the period that you want to block. For e.g. Mon3 (Monday period 3) and Mon4 (Monday period 4)

61. Verify Teacher Data – Unavailability of Teachers (Optional) 5. The selected periods will appear as black cells. Note: To unblock periods, double click on the periods (black color) you want to unblock. 6. Click on the X button to close the window.

62. Verify Teacher Data – Unavailability of Teachers (Optional) 7. The periods blocked will be added to the Unavailable column for the particular teacher.

63. Section Overview a)Verify Grid Structure b)Verify Teacher Data c)Verify Subject Teachers d)Specify and Schedule Staff Meetings (Optional) e)Verify Room Data f)Verify Subject Rooms g)Verify Class Data

64. Verify Subject Teachers In Subject Teachers, you will need to specify the teachers who are the correct subjects teachers of each subject It is important that you specify this accurately and correctly because if a teacher is overloaded, Edval will select the other available teachers in this list to assign the class to For e.g. If an MIB teacher selected cannot teach anymore classes, Edval will select a teacher who is available and qualified to teach from the MIB set

65. Navigate to Teachers > Subject Teachers Verify Subject Teachers 1. You can choose to view this list by specific Faculties or select All Faculties to view every subject scheduled in the timetable 2. Enter the appropriate year group. You can set it to All if all teachers in the set teach all Years of the subject. You can break it into groups as shown in the screenshot, if there are teachers in the group who can ONLY teach particular Year(s) of a subject. For e.g. NURN can teach Year 1 & 2 BM but cannot teach Year 3-6 BM. FADL can only teach Year 3 BM.

66. Verify Subject Teachers 4. The window will appear. Select the correct teacher to add from the window. For e.g. ALID is now added to the Year 1 & 2 BM group and is only eligible to teach Year 1 & 2 BM unless she is added to other groups. 3. To add a teacher to the group, click on the empty cell in Teacher Codes

67. Section Overview a)Verify Grid Structure b)Verify Teacher Data c)Verify Subject Teachers d)Specify and Schedule Staff Meetings (Optional) e)Verify Room Data f)Verify Subject Rooms g)Verify Class Data

68. Specify and Schedule Staff Meetings (Optional) Navigate to Teachers > Staff Meetings This page is where the School Timetabling Admin can schedule any meetings that the teachers are part of. Any meetings scheduled here that are attended by the teachers will appear in their personal timetable and Edval will not schedule any classes in those periods specified for meetings. This step is optional.

69. Specify and Schedule Staff Meetings (Optional) 1. Enter Meeting Name for any weekly meetings. 2. Enter the number of Periods that the meeting requires. 3. Double click on the Colour cell.

70. Specify and Schedule Staff Meetings (Optional) 4. Select the desired colour 5. Click on OK

71. Specify and Schedule Staff Meetings (Optional) 6. Double click on Teachers cell. 7. This window will appear. 8. To add in teachers, you can do the following: a. Click on the Faculty name to add everyone in the Faculty to the meeting (for e.g. Maths) b. Click on the ‘3 people icon’ to extend the name list and click on the name of the teacher in the Faculty to the meeting

72. Specify and Schedule Staff Meetings (Optional) 9. Click on the Room cell. 10. The following window will appear. 11. To add a room, click on the ‘3 people icon’ and select a room from the extended list to use. Note: If you do not want to schedule rooms to Meetings, select None. This informs Edval that room is not needed.

73. Specify and Schedule Staff Meetings (Optional) 12. Enter which period is this meeting scheduled on. (For e.g. Tuesday period 1 so the code is Tue1, if it happens for Tuesday Period 1 and 2, the code will be Tue1-2) Note: If you are unsure what the code is for each period, double click on the Period and a window will appear. Refer to the window to find out what the period code for each period is.

74. Section Overview a)Verify Grid Structure b)Verify Teacher Data c)Verify Subject Teachers d)Specify and Schedule Staff Meetings (Optional) e)Verify Room Data f)Verify Subject Rooms g)Verify Class Data

75. Navigate to Rooms > Room Data Verify Room Data 1. Verify the list of rooms in your school. Note: Please do not add in any rooms in this list. To add a room, please refer to http://help.ineis.moe.gov.bn/tt/tt_1.1.php#3, download the MOE_TT_INT_FAC report and reimport into Edval.http://help.ineis.moe.gov.bn/tt/tt_1.1.php#3 2. Add HomeGroup to each room where applicable. For the case where student groups usually stays in the same class, assigning a class to a room under HomeGroup will give high priority to the class to use the room when auto-room process is run. Note: 6 th Form Schools do not need to do this step.

76. Section Overview a)Verify Grid Structure b)Verify Teacher Data c)Verify Subject Teachers d)Specify and Schedule Staff Meetings (Optional) e)Verify Room Data f)Verify Subject Rooms g)Verify Class Data

77. Verify Subject Rooms In Subject Rooms, you will need to specify the rooms that are to be used for each subject. The same room can be used for different subjects. It is important that you specify this accurately and correctly because if the room you choose for a subject is not added to the set, Edval will not assign that room to the subject when auto-room process is run. For e.g. CM01 is assigned as a room to be used for PA subjects under Room Data but CM01 is not added in any of the PA subjects in Subject Rooms. In this case, Edval will not assign CM01 as a room used for PA subjects.

78. Navigate to Rooms > Subject Rooms Verify Subject Rooms 1. You can choose to view this list by specific Faculties or select All Faculties to view every subject scheduled in the timetable 2. Enter the appropriate year group. It must be set to ALL just like the screenshot shown.

79. Verify Subject Rooms 4. The window will appear. Select the room to add from the window. For e.g. CM06 is now added to as a room that can be used for ICT. 3. To add a room to the group, click on the empty cell in Room Codes.

80. Section Overview a)Verify Grid Structure b)Verify Teacher Data c)Verify Subject Teachers d)Specify and Schedule Staff Meetings (Optional) e)Verify Room Data f)Verify Subject Rooms g)Verify Class Data

81. Verify Class Data Class Information such as no. of classes, class/subject teachers, subjects offered and rooms used will be different for each Academic Year. It is important for schools to update the Class Data in Edval as it determines the outcome of the Timetable generated.

82. Verify Class Data It is compulsory to schedule SENA and PV classes regardless of whether the Assessment is captured or not. Please use the correct subject codes for both SENA and PV classes. Registration classes for both SENA and PV still uses the same YEAR subjects for the normal classes.

83. Navigate to Classes > Class Data Verify Class Data 1. Use the dropdown list here to change between Years. Ensure that the Class Data for all Years (excluding Meetings) are up to date.

84. Verify Class Data 1.Delete any Class Code that is not offered this academic year. For e.g. If ICT 1A is not offered anymore, then select 1ICT_A and press on the DEL key on your keyboard. 2.Add a new Class Code to add new classes to the timetable. Go to the bottom of the Class Data table and enter a new Class Code in the blank row. The format must be _ for e.g. if you want to create a class for ICT Class 1A so the code is 1ICT_A. For 6 th Form, it will be U6ICT_1.1 which means Upper 6 ICT Block 1 Group 1. Note: Class Code should not be more than 4 characters which is only inclusive of and. For e.g. 1ICT_A => 1A (2 characters only)

85. Verify Class Data 3. Type in the Faculty associated with each subject. If a Faculty has not been created yet, you will not be able to type it in. To check whether a Faculty exist, please navigate to Teachers > Faculty Data. 4. Enter the Subject Code for each Class Code created. Refer to More > CS Course Data for the list of Subjects available in your school. Note: There is no need to enter a Subject Code for subjects that do not exist in CS Course Data such as CCA, Program Khas so just leave it blank.

86. Verify Class Data 5. Double click on the Color cells to change the color provided for each class if you want to. This step is Optional. 6. Enter the number of periods the subject class will have in one week. For eg. There are 10 periods of English Class in a week so enter 10 into the #Per column. For CCA and Program Khas, ensure that there is a (0) after the number of periods \specified (refer to screenshot) as these classes do not count towards the Academic Teaching Load. For Registration Classes, ensure that the #Per is 0+5(0) if it occurs 5 days a week. For the case of SENA Registration classes, the students may only take registration three days a week so the #Per will be 0+3(0).

87. Verify Class Data 7. Enter and specify the Spread value to get the desired period patterns for each class. Refer to Slide 86 for more information on each Spread value available. For 6 th Form, Spread value MUST be NoDouble or Anything. 8. Specify the Line structure of each Classes created. For PRES, PRIM and SECS, Group is used. For e.g. Group 7A means it is a 7A class, Group PA means it is a Pra A class. For 6 th Form, Line is used instead of Group. For e.g., Block 1 means Line 1, Block 2 is Line 2 and etc.

88. Period Spread Placements SpreadsDescription NoDoubleGives single period. Double Gives exactly one double period. If there are more than 2 periods defined for the class, the rest will appear as singles. AllDoublesGives double periods to every 2 periods defined. TripleGives triple periods continuously. QuadrupleGives four periods continuously. Anything Gives random period placements with a combination of singles, doubles, triples or quadruples wherever fitted. ([number],[number]) ([number],[number], [number]) ([number],[number], [number], [number]) Gives the exact number of periods placements defined in the bracket. For e.g. there are a total of 5 periods of Bahasa Melayu and it’s split between 3 periods one day and 2 periods on another day so the syntax is (3,2).

89. Verify Class Data 9. Specify the Link classes. Link is only used when it is a combined class, team teaching or an elective class. Specifying a Class Code for a class in Link tells Edval that these classes occur at the same time. For e.g. in the screenshot, 1MAT_A (Maths) class is specified 1LRB_A in the Link column. This means that both Lukisan and Maths Class occurs at the same time. Please refer to Slides 88 – 90 for the different type of Link scenarios to schedule.

90. Specify Link Classes Scenario 1: Electives within the same Group The above scenario means that both 7ARB_A (Arabic) and 7DRM_A (Drama) happens at the same time and is an elective option for 7A students only. 7A students can choose to join the 7ARB_A class or 7DRM_A class. When this scenario happens, you need to treat one of the classes as a Master Class. In this example, we use 7ARB_A as the Master Class and 7DRM_A is used as a sub- class. Thus, we enter 7ARB_A code in the Link column of 7DRM_A. 7DRM_A is now linked to 7ARB_A. This allows 7DRM_A to inherit the Group 7A from 7ARB_A. Since they are both different classes, you will need to specify who is the teacher in the TeacherPref column. You can also specify which classrooms you will be using in RoomPref column.

91. Specify Link Classes Scenario 2: Team Teaching If you have two teachers teaching in the same class, you will need to create a new Class Code as the sub-class for the second teacher. In the example, we created a new code called 7ARBT_A with the extra ‘T’ to denote the second teacher. When this scenario happens, you need to treat one of the classes as a Master Class. In this example, we use 7ARB_A as the Master Class and 7ARBT_A is used as a sub- class. Thus, we enter 7ARB_A code in the Link column of 7ARBT_A. 7ARBT_A is now linked to 7ARB_A. This allows 7ARBT_A to inherit the Group 7A from 7ARB_A. Then, enter the first teacher in the TeacherPref column of 7ARB_A and enter the second teacher in 7ARBT_A. Since they are actually the same class, you do not need to specify a classroom for 7ARBT_A so you need to set it as NONE.

92. Specify Link Classes Scenario 3: Combined Classes The above scenario means that both 7ARBa_G1 (Arabic Class 7A) and 7ARBb_G1 (Arabic Class 7B) is a combined class that consists of students from Class 7A and 7B. We do not use 7ARB_A and 7ARB_B because this indicates it as two separate classes. When this scenario happens, you need to treat one of the classes as a Master Class. In this example, we use 7ARBa_G1 as the Master Class and 7ARBb_G1 is used as a sub-class. Thus, we enter 7ARBa_G1 code in the Link column of 7ARBb_G1. 7ARBa_G1 is now linked to 7ARBb_G1. When we combine classes of different Class Groups, we need to specify explicitly which class denotes 7A and 7B. Else it will not show up in the timetable. Then, enter the teacher in the TeacherPref column of 7ARBa_G1. Since they are actually the same class, you do not need to specify a teacher and a classroom for 7ARBb_G1 so you need to set both as NONE.

93. Verify Class Data 10. Only do this step for classes which are fixed such as CCA, Program Khas and Registration Classes. Specify on which period in the week will the classes be held. (For e.g. Tuesday period 1 so the code is Tue1, if it happens for Tuesday Period 1 and 2, the code will be Tue1-2) Note: If you are unsure what the code is for each period, double click on the Periods and a window will appear. Refer to the window to find out what the period code for each period is.

94. Verify Class Data 11. Click on the cell and select the Teacher teaching this class. Note: Refer to Slides 88-90 on how to correctly fill TeacherPref column when encountered scenarios of team teaching, combined classes and elective classes. 11. It is not recommended to enter RoomPref unless you have a room that you really want to use for the class. If you have setup the Subject Rooms and Room Data correctly, you do not need to do this step. To assign a room, click on the cell and select the Room to use. Note: Refer to Slides 88-90 on how to correctly fill RoomPref when encountered scenarios of team teaching, combined classes and elective classes.

95. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

96. Check and Sign Off ‘Year Structure’ Integrated National Education Information System (iNEIS TM )

97. Navigate to Classes > Class Data, More > Year Structure Check Year Structure 1. Check and ensure the period structure of your timetable is correct. Please be reminded that you are required to do this for all Years.

98. Check Year Structure 2. Click Sign Off. Signing off is simply a check to ensure the structure is verified and can be used. Reminder: Please Check and Sign Off for every year. For e.g. PRIM is from Year 1 to Year 6, SECS is from Year 7 to Year 11 and etc.

99. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

100. Auto-Staff and Verify Integrated National Education Information System (iNEIS TM )

101. Auto Staff 1. Navigate to Teachers > Staff Allocation

102. Auto Staff 2. Click Ok

103. Verify Staff After Auto staff has been done, check allocations for each teachers is correct. If some class has not been staff, find out the reason why such as not having enough teacher load; not enough staff available and etc.

104. Verify Staff If some classes are unstaffed, manually drag to teachers, to see why there may be an issue. 1. Click and hold on the unassigned period

105. Verify Staff 2. Drag the unassigned period and assign it to preferred teacher.

106. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

107. Check Quality of Requirements Integrated National Education Information System (iNEIS TM )

108. Check Quality Of Requirements 1.Navigate to Grid > Check everything Fix Each error reported and repeat this step until the success window with the star images appear.

109. Check Quality Of Requirements Below are some of *common error found while checking*. You will need to solve it before you can proceed Missing Teacher in class Specific year Level haven’t been signed off

110. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

111. Auto-Generate Timetable PreSchool, Primary and Secondary Level Integrated National Education Information System (iNEIS TM )

112. Auto Generate Timetable 1. Navigate to Grid > Master Grid

113. Auto Generate Timetable 2. Navigate to Construct > Add classes

114. Auto Generate Timetable 4. Click on Add button 3a.If adding all classes, select All Classes option 3b. If adding each year in turn, select Classes in year option (For e.g. Enter 7 to add Year 7 classes)

115. Assign Periods 1. Navigate to Construct > Assign periods

116. Assign Periods 2. Select Level 3 - slowest 3. Click on OK button

117. Fix Clashes After running Assign Periods, there might be clashes that exist in the generated Timetable based on the requirement you entered. There are two ways to fix clashes: –A) Fix Clashes Automatically –B) Fix Clashes Manually

118. Fix Clashes Clashes are shown as coloured dots, both on the clashing class, and also next to the period name, indicating that there is a clash somewhere in that column. BLUE dots = Teacher Clashes YELLOW dots = Room Clashes RED dots = Student Body Clashes

119. -Teacher clashes are shown as BLUE dots. -Room clashes are shown as yellow dots. -This is where one teacher is taking two classes on the same period. A) Fix Clashes Automatically 1. Navigate to Improve > Fix clashes To fix the classes automatically:

120. A) Fix Clashes Automatically 3. Click on OK button 2. Tick Long Paths checkbox.

121. B) Fix Clashes Manually To fix the classes manually: 1. Left click on the period you want to change.

122. B) Fix Clashes Manually 2. Press Spacebar on your keyboard and the column will be grey out.

123. B) Fix Clashes Manually 3. Click on the period that you wish to swap and press spacebar again. Black spotViolation of a class's "Periods" column White spotYou're just swapping a class with itself

124. B) Fix Clashes Manually Note** : Clashes cant be fix easily via manually Investigate the root cause and re-think your requirements. For example you need to re-staff a given class as one specific teacher might be overloaded.

125. Optimise Class Spreads 1. Navigate to Improve > Optimise spreads & teachers

126. Optimise Class Spreads 3. Click on OK button 2. Tick Long Paths checkbox. Note: You may repeat this step until you are satisfied with how the timetable is structured. You can also change the structure manually by using the Fix Clash Manually method (spacebar to swap classes) described from Slide 119 – 121.

127. Auto-Generate Timetable Sixth Form Integrated National Education Information System (iNEIS TM )

128. Auto Generate Timetable Sixth form schools should use block lines in its subject class structure configuration. 2. Enter Line. The line number should be the same as its block number. 3.Specify what subject class structure for specific Line/Block. (e.g. Mon1 is always Line 1 and Mon2 is always Line 3 etc). This need only be done against one class per line. 1. Navigate to Classes > Class Data

129. Auto Generate Timetable Navigate to Grid > Master Grid 3. Navigate to Construct > Add Classes The empty Master Grid window will appear

130. Auto Generate Timetable 6. Click on Add button 4. Select Classes in year to add each year’s classes in turn. 5. Enter the year value. Note: Repeat step 4 to 6 until all desired years have been added. OR If adding classes for all years, select All classes option.

131. Auto Generate Timetable 7. You will see colour blocks appearing in the Master Grid when a year has been added successfully.

132. Assign Periods Navigate to Construct > Assign periods 1. Select Level 3 – Slowest option. 2. Click OK to allocate periods to the columns. 3. Period labels will appear on top of the columns.

133. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

134. Auto-room and Verify Integrated National Education Information System (iNEIS TM )

135. Auto Room 1. Navigate to Room > Auto room

136. Auto Room Verify room allocations are ok

137. Modify the Room (Manually) 1. Navigate to Rooms > Room master

138. Modify the Room (Manually) 2. Drag and Drop to the Room to modify if require any changes

139. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

140. Verify Timetable Integrated National Education Information System (iNEIS TM )

141. Verify Timetable Inspect the timetable quality for: Room allocations, staff allocations, year timetables and individual teacher timetables etc Ensure that all classes have a Subject Code, Teacher and Room.

142. Year timetables Navigate to Classes > Year Timetables (F7)

143. Year timetables View the timetable for the year level

144. Teacher Timetables Navigate to Teachers > Timetables (F3)

145. Teacher Timetables View the teacher timetable

146. Group (Class) Timetables Navigate to Classes > Group timetable (shift-F7)

147. Group (Class) Timetables View the Group (Class) timetable

148. Room Timetables Navigate to Rooms > Timetables

149. Room Timetables View the Room timetable

150. Print Timetable You can print out the timetable you want by clicking on the Print button.

151. Export Timetable into excel You can export out the timetable you want by clicking on the Excel button.

152. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

153. Export & Upload timetable to iNEIS™ Integrated National Education Information System (iNEIS TM )

154. Export file for MOE Save the timetable file Menu Path: File > Sync with System > Sync now (Ctrl-K) Set date range and term Press Export Term/Session: 1610/1 Term Start: 04/01/2016 Term End: 17/03/2016

155. Upload Timetable URL: http://system.ineis.moe.gov.bnhttp://system.ineis.moe.gov.bn Please inform the consultants for checking before uploading the timetable Please inform the consultants if you face any issue Go Curriculum Management > Schedule of Classes > Upload Class Schedule

156. Upload Timetable 1. Navigate: Curriculum Management > Schedule of Classes > Upload Class Schedule 2. Click on “Add a New Value”

157. Upload Timetable 4. Click on “Add” button 3. Enter new Run Control ID Format: School Code_Acad Career_Term_01 E.g. 1006_PRIM_1610_01

158. Upload Timetable 5. Enter all the information into the fields 6. Click on “Upload File” button

159. Upload Timetable 7. Click on “Run” button

160. Upload Timetable 8. Click on “OK” button

161. Upload Timetable 9. Click on “Process Monitor” link

162. Upload Timetable 10. Click “Refresh” button at interval time until the Run Status change to “Success” and Distribution Status change to “Posted” 11. Click on “Details” link once the Run Status is “Success” and Distribution Status is “Posted”

163. Upload Timetable 12. Click on “View Log/Trace” link to view the log file

164. Upload Timetable 13. Click on.log link to view the result

165. Upload Timetable 14. This is the result page. It shows the number of input rows that is successfully and unsuccessful

166. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

167. Assign Extra Instructors Integrated National Education Information System (iNEIS TM )

168. Assign Extra Instructors Allow school registrar & student affair officer view/update class attendance Primary school should run this process with academic career ‘Primary School’ Do not run for academic career ‘Pre-School’ Run this process ONCE only Go to Curriculum Management > Schedule of Classes > Assign Extra Instructors - All

169. Assign Extra Instructors 1. Navigate: Curriculum Management > Schedule of Classes > Assign Extra Instructors All 2. Click on “Add a New Value”

170. Assign Extra Instructors 4. Click on “Add” button 3. Enter new Run Control ID Format: School Code_Acad Career_Term_01 E.g. 1006_PRIM_1610_01

171. Assign Extra Instructors 5. Enter all the information into the fields 6. Click on the Assign all classes check-box to assign instructors to all classes. Note: A message will pop-up.

172. Assign Extra Instructors 7. Click on “OK” button

173. Assign Extra Instructors 7. Click on “Run” button

174. Assign Extra Instructors 8. Click on “OK” button

175. Assign Extra Instructors 9. Click on “Process Monitor” link

176. Assign Extra Instructors 10. Click “Refresh” button at interval time until the Run Status change to “Success” and Distribution Status change to “Posted” 11. Click on “Details” link once the Run Status is “Success” and Distribution Status is “Posted”

177. Assign Extra Instructors 12. Click on “View Log/Trace” link to view the log file

178. Assign Extra Instructors 13. Click on.log link to view the result

179. Assign Extra Instructors 14. This is the result page. It shows the before and after assignment of the instructor id

180. Overview of Operations 1.Download School data File 2.Import extracted file into Edval 3.Clear the timetable 4.Check all Edval data is accurate 5.Check and sign off ‘Year structure’ 6.Auto staff and verify 7.Check quality of requirements 8.Auto generate timetable 9.Auto room and verify 10.Verify timetable 11.Export & Upload timetable to iNEIS™ 12.Assign Extra Instructors 13.Verify Class Timetable

181. Verify Class Timetable Integrated National Education Information System (iNEIS TM )

182. Verify Class Timetable Verify if all classes are in the system. Check if data for the subject classes is valid (eg: correct allocated room and time) Check if subject Teacher, Class Teacher and HEP is properly assigned Go to Curriculum Management > Schedule of Classes > Maintain Schedule of Classes

183. Verify Class Timetable 1. Navigate: Curriculum Management > Schedule of Classes > Maintain Schedule of Classes

184. Verify Class Timetable 2. Enter a specific value to narrow down your search. 3. Result(s) is shown like below:

185. Verify Class Timetable Basic Data : Shows general information 4. Click ‘+’ button to add classes and ‘-’ button to delete unused classes. Note: Users will not be able to delete classes if there are students already enrolled into the class.

186. Verify Class Timetable Meetings : Shows Class Sections’ Meeting Pattern details 6. You can update the meeting pattern by changing the Facility ID, Mtg Start, Mtg End, the days of week by checking the tick box and the Start/End date. 5. Click ‘+’ button to add a new class meeting and ‘-’ button to delete a new class meeting.

187. Verify Class Timetable 7. In the Instructors for Meeting Pattern section, click on the lookup button to select relevant instructor. Note: 1)Class Teacher – Teacher who is handling morning registration class 2)Prim Instructor – School Registrar and School HEP teachers 3)Subject Teacher – Handle attendance particular for the specified subject only 8. Click ‘+’ button to add a new instructor and ‘-’ button to delete the instructors.

188. The End