1. Security Planning & Emergency Preparedness Planning Workshop Kenya June 14 th -15 th

2. Objectives Understanding of how to carry out proper field assessments & manage information from assessments appropriately Common understanding of potential emergency scenario Common understanding of impact of this potential emergency scenario Identify coordinated capacity to respond to an emergency

3. Objectives Identify resources which can be mobilized to support an emergency response Identify priority response sectors Start to prepare elements for a realistic and focused Emergency Preparedness & Response Plan Start preparation of a revised & focused security plan.

4. Introduction to Security & EPP: Objectives Understand aim of Security & EPP workshop Undertake to share workshop outcomes & commitments & ensure implementation of resulting action plan

5. Outputs Start of a revised security manual/plan Elements of emergency preparedness plan Action points to ensure successful preparedness for response Action points for completing security manual/plan

6. Elements of EPP Map of flashpoints/concentration areas Coordination plan List of structural resources Prioritized response activities & how to prepare for them Critical action points

7. EPP Sessions Reflect on last response around election Identify possible emergency scenario that may require response around upcoming election Potential impacts of this scenario on households & communities & possible humanitarian response needs External coordination & role of local partners

8. EPP Sessions Resources & capacity that exist that could be mobilized for the emergency response Identify coordinated response capacity strengths Development of activities that need to be carried out to be prepared to respond in an emergency & related resource needs

9. Setting the Scene: Reflecting Back Reflect on emergency response during the previous election period – what happened, when, who was involved, & how & why key decisions were taken

10. Questions What worked well? What were challenges? What should have been done differently?

11. Setting the Scene: Anticipated Scenario Common understanding of potential emergency scenario Potential triggers Map of flashpoints & concentration areas

12. Part A Elements of a potential scenario List of triggers

13. Mapping Exercise Flashpoints – potential for outbreak of violence- F Concentration areas – high numbers of population that need to be served (in addition to flashpoint areas) - CA Areas of limited access/movement due to security - X Existing IDP camps - O

14. Impact Analysis: Objective Common understanding of possible impacts on affected communities in the emergency scenario

15. Impact Exercise Imagine you are one of the affected households – Describe the conditions you are facing E.g. Families have little or no water E.g. Families displaced – Consider the impact on different age groups & gender

16. Impact Exercise Family assets (land, livestock, housing etc) Livelihood (source of income on daily basis, e.g. salaried job etc) Social assets (community support) Access to services (health clinics, markets, water etc) Security concerns Dignity

17. Community Group/ Local Partner Capacity Identify community group/local partner capacity to respond to an emergency

18. Community group/local partner capacity matrix Location – towns/ villages where groups are situated Number of members – record the total number of members Activities – record main group activities Emergency response skills – in an emergency situation what do you think this group could do?

19. Day 1 Wrap Up What went well? What could have been done better?

20. Coordination: Objectives Recognize importance of coordination in emergencies Recognize what other agencies/key actors plan on doing

21. Resource Mapping Identify structural resources which can be mobilized to support an emergency response

22. Structures Hospitals Warehouses Churches Community centers Schools NGO clinics Government services Showgrounds

23. Capacity Analysis: Objectives Identify capacity to respond to an emergency Rank combined response programming strengths

24. Ranking Instructions Your organization Your partners 1 = Strong capacity 2 = Average capacity 3 = Low capacity

25. Prioritize response activities Identify 3 Response activities that meet community & household needs and where you, partners, and/or community groups have capacity to respond

26. Emergence Preparedness & Response Plan Documented realistic plan that takes into account the possible emergency/disaster scenarios and maps out exactly how an organization or institution could help those affected by the emergency/disaster

27. Elements of EPP Map of flashpoints/concentration areas Coordination plan List of structural resources Prioritized response activities & how to prepare for them Critical action points

28. Fill in Matrix Response activity Detailed activities related to that response Preparedness steps needed

29. Critical Action Points Identify 3 Critical Action Points that can be accomplished in 1-2 months Prioritized activities that are critical in ensuring that your organization & partners are prepared to assist an emergency response

30. Look at 3 rd column – “Preparedness Steps” - from previous exercise What is critical What can realistically be achieved Also consider coordination activities

31. Critical Action Points Person(s) Responsible Resources/Support Needed Timeline Complete Scenario Planning GraceJoseph, Mohammed, Timon Aug. 31st Staffing Emergency. Org. Chart Michael H.Chris Wendo (HR)Sept. 15th Mapping – Fine TuneGregory M.Training from Michael M.; KK support; Kingston support Aug. 31st Preparedness/Coord. Workshop w/ Partners MarthaPM, Ted, Peter K., Budget for workshop Sept. 15th

32. Day 2 Wrap Up What went well? What could have been done better?