1. Neponset Watershed CIC Grant Task 7: Regional O&M Database Framework for a cloud-based tool for stormwater management operations & maintenance plan development, reporting, enforcement, and public records access Steering Committee Meeting Feb 4, 2015

2. Challenges Property proponents pay for boilerplate plans Permitting authorities must deal with nonstandard plans Maintenance requirements and reporting due dates are hard for property owners/operators to track Equally difficult for municipal staff to track reports and issue enforcement letters Difficult for the public to view required O&M submittals or compliance history Potential Solution Create an online platform for managing O&M plans Task 7 product: a model RFP spelling out the specifications for this platform

3. Progress to date Preliminary meeting with staff from permitting authorities in Neponset Watershed municipalities Outlined specifications of a product that would meet their needs Second meeting with staff to discuss specifications Met with MAPC’s head web developer to find out how to communicate those specifications to potential vendors Wrote a set of “user stories” for vendors to understand the specifications

4. User Stories Project Proponent Create O & M plan based on template Owner / Operator Report O & M activity Local permitting authority View reporting history – either “grade” or detailed report Issue enforcement letters Public Users View O & M plans View reporting history “grade”

5. Project Proponent Creating the O&M Plan BMP TypeFrequencyTaskTask Type Sweeping QuarterlySweeping Maintenance Hydro Separator AnnualClean-out Maintenance General WeeklyInspect Parking Lot Inspection Bioretention BiannualMulch Maintenance

6.  Swear by pains of perjury that this is an accurate record of inspection and maintenance SUBMIT BMP TypeTaskDue DateDescriptionCorrective Action Documentation (receipts / inspection reports, photos, etc) Status Hydro Separator Clean-out 1/1/15 CleanedNoneUploadDelayed General Inspect Parking Lot 12/15/14 Inspected Picked up trash UploadNot Complete Sweeping 11/1/14 SweptNoneUploadNot Complete BioretentionMulch 1/1/15 Maintained Replanted & mulched UploadComplete Owner/ Operator Reporting Module

7. Plan #AddressOwnerView Report GradeView Enforcement View PlanOwner/ Operator Details 5003 Main St3M LLC  95%    5012 Oak DrJones  60%    50251 Elm StWendy’s  100%    5032 1 st AveFrank  89%    Municipal Users Report Dashboard

8. Plan # 500; 3 Main Street; 3M LLC BMP TypeTaskDue DateDescriptionCorrective Action StatusIssue Enforcement Hydro Separator Clean-out 1/1/15 CleanedNoneDelayed  General Inspect Parking Lot 12/15/14 Inspected Picked up trash Not Complete  Sweeping 11/1/14 SweptNone Not Complete  Bio-retentionMulch 1/1/15 Maintained Replanted & mulched Complete  Municipal Users Report Overview

9. Report “Grade” Good (>90%) Fair (70% - 90%) Poor (<70%) 18 Unquity Road Reporting Rate: 65% Owner: Milltown LLC View Plan Report Public Users Map View

10. Plan #AddressOwnerView Report GradeView Enforcement View PlanOwner/ Operator Details 5003 Main St3M LLC  95%    5012 Oak DrJones  60%    50251 Elm StWendy’s  100%    5032 1 st AveFrank  89%    Public Users Report Details

11. Next Steps Discussion today Incorporate feedback Meet with MAPC’s procurement staff Prepare RFP

12. Discussion Additional challenges? Other potential users? More functionality?