1. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 1 Completing Business Reports and Proposals

2. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 2 The Three-Step Process Planning Writing Completing

3. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 3 Finalizing Formal Reports and Proposals Revising Producing Proofreading Distributing

4. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 4 Revising Reports and Proposals Style and tone Organization Readability Content

5. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 5 Producing Reports and Proposals Design elements Report-writing teams Computer resources Audience expectations

6. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 6 Components of Formal Reports Prefatory parts Text of the report Supplementary parts

7. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 7 Prefatory Parts Report cover Title fly and title page Authorization letter Acceptance letter Letter of transmittal Table of contents List of illustrations Synopsis/executive summary

8. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 8 Text of the Report Introduction Body Closing

9. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 9 Supplementary Parts Appendixes Bibliography Index

10. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 10 Components of Formal Proposals Cover Title fly Title page Table of contents List of illustrations Copy of RFP Synopsis/executive summary Letter of transmittal

11. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 11 Text of the Proposal Introduction Body Closing

12. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 12 Proofreading Reports and Proposals Inconsistencies Errors Missing components –Spelling –Text placement –Punctuation –Visual aids

13. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 13 Distributing Reports and Proposals Physical Electronic Web-based

14. © Prentice Hall, 2008 Excellence in Business Communication, 8eChapter 13 - 14 Writing Requests for Proposals Company backgroundCompany background Project descriptionProject description Overall requirementsOverall requirements Decision-making criteriaDecision-making criteria Proposal requirementsProposal requirements Submission/contact informationSubmission/contact information