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CCA Scheduling Completing CCA Timetabling Template Integrated National Education Information System (iNEIS TM )

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Presentation on theme: "CCA Scheduling Completing CCA Timetabling Template Integrated National Education Information System (iNEIS TM )"— Presentation transcript:

1 CCA Scheduling Completing CCA Timetabling Template Integrated National Education Information System (iNEIS TM )

2 Introduction This powerpoint slide is a step-by-step instruction guide on how to complete the CCA Timetabling template Schools are expected to complete the CCA Timetabling template by 25 th Jan so the timetable can be uploaded during the session The template is to be completed by School CCA Head

3 Introduction Schools are required to bring the following to the session: –Completed CCA Timetabling Template Excel Sheet –List of CCA offered in their respective school –2016 CCA Schedule for Term 1 – details should include - Date/Time/CCA Teacher/Venue of each CCA Group –List of Students in each CCA Group

4 Overview of Operations 1.Modify Delimiter / Separator 2.Download School data File 3.Download CCA Timetabling Template 4.Complete & Verify CCA Timetable

5 Modify Delimiter / Separator Integrated National Education Information System (iNEIS TM )

6 Modify Delimiter / Separator Modify Delimiter / Separator needs to be done so the CSV template file can be displayed and uploaded in the correct format CCA Timetable upload uses the semicolon ‘ ; ‘ separator Ensure that once the file has been uploaded, the separator needs to be changed back to coma ‘, ‘

7 Modify Delimiter / Separator Using Windows 8 Hover mouse over to the bottom-right corner of your Desktop

8 Modify Delimiter / Separator Using Windows 8 Click on the Settings icon

9 Modify Delimiter / Separator Using Windows 8 Click on Control Panel

10 Modify Delimiter / Separator Using Windows 8 Click on Change date, time or number formats

11 Modify Delimiter / Separator Using Windows 8 Click on Additional Settings

12 Modify Delimiter / Separator Using Windows 8 Click on Additional Settings

13 Modify Delimiter / Separator Using Windows 8 Change List Separator to a semicolon ‘;’

14 Modify Delimiter / Separator Using Windows 8 Click on Apply

15 Modify Delimiter / Separator Using Windows 8 Click on OK

16 Overview of Operations 1.Modify Delimiter / Separator 2.Download School data File 3.Download CCA Timetabling Template 4.Complete & Verify CCA Timetable

17 Download School data File Integrated National Education Information System (iNEIS TM )

18 Overview Generate List of Facilities Generate List of Teachers Generate List of Subjects

19 Generate List of Facilities 1. Navigate to Reporting Tools > Query > Query Viewer

20 Generate List of Facilities 2. Enter the query name "MOE_TT_CCA_FAC" to generate the list of facilities. 3. Click on Search

21 Generate List of Facilities 4. Click on ‘Excel’ Link for search criteria

22 Generate List of Facilities 5. Click on the Institution lookup button 6. Select the relevant Acad Institution

23 Generate List of Facilities 7. Click on the Acad Org lookup button 8. Select the relevant Acad Org

24 Generate List of Facilities 10. Click on Open or Save File 9. Click on View Results

25 Generate List of Facilities 11. This excel sheet displays all available facilities under the specified school.

26 Overview Generate List of Facilities Generate List of Teachers Generate List of Subjects

27 Generate List of Teachers 1. Navigate to Reporting Tools > Query > Query Viewer

28 Generate List of Teachers 2. Enter the query name “MOE_TT_CCA_TCH" to generate the list of teachers. 3. Click on Search

29 Generate List of Teachers 4. Click on ‘Excel’ Link for search criteria

30 Generate List of Teachers 7. Click on Open or Save File 6. Click on View Results 5. Specify search criteria

31 Generate List of Teachers 8 This excel sheet displays all teachers under the specified school.

32 Overview Generate List of Facilities Generate List of Teachers Generate List of Subjects

33 1. Navigate to Reporting Tools > Query > Query Viewer

34 Generate List of Subjects 2. Enter the query name “MOE_TT_CCA_SUB" to generate the list of subjects. 3. Click on Search

35 Generate List of Subjects 4. Click on ‘Excel’ Link for search criteria

36 Generate List of Subjects 7. Click on Open or Save File 6. Click on View Results 5. Specify search criteria

37 Generate List of Subjects 8. This excel sheet displays all available courses under the specified academic career and school.

38 Overview of Operations 1.Modify Delimiter / Separator 2.Download School data File 3.Download CCA Timetabling Template 4.Complete & Verify CCA Timetable

39 Download CCA Timetabling Template Integrated National Education Information System (iNEIS TM )

40 Download CCA Template CCA Template can be downloaded from iNEIS™ Online Help URL: http://help.ineis.moe.gov.bnhttp://help.ineis.moe.gov.bn

41 Download CCA Template 1. Navigate to Manage CCA > Schedule CCA Activity > Upload CCA Schedule 2. Click to download template

42 Open CCA Template Navigate to the folder you download it to Open the CCA Schedule Upload File – Sample.csv file

43 Open CCA Template If Modify Delimiter / Separator step is done, the file will be displayed correctly in columns:

44 Rename CCA Template Click File > Save As Enter new File Name File Naming Convention: iNEIS_CCA_[School Code]_[School Name]_1610

45 Rename CCA Template Select CSV (Comma Delimited)

46 Rename CCA Template Click Save button to save

47 Overview of Operations 1.Modify Delimiter / Separator 2.Download School data File 3.Download CCA Timetabling Template 4.Complete & Verify CCA Timetable

48 Complete & Verify CCA Timetable Integrated National Education Information System (iNEIS TM )

49 Verify Template Format If Modify Delimiter / Separator step is done, the file will be displayed correctly in columns: For those who have the same display as the screenshot, please continue from Slide 56 onwards For those who do not have the same display as the screenshot, please perform Slide 50 to 55

50 Modify Template Format 1. Highlight column A 2. Click on Data tab

51 Modify Template Format 3. Click on Text to Columns

52 Modify Template Format 4. Select Delimited 5. Click Next

53 Modify Template Format 6. Select Tab 8. Click Next 7. Select Other and enter semicolon ‘;’ in the text field It should appear like this after completing Step 7

54 Modify Template Format 10. Select Text 11. Click Finish 9. Click Subject and hold the Shift button on keyboard. Do not let go. Scroll to the last column and click Instructor Name. Let go the Shift button. Everything should be highlighted as the screenshot.

55 Modify Template Format Final Display Result

56 Important Note: Co-Curricular Activities Aside from the CCA subjects (badminton, futsal, pantun etc), courses called Co- Curricular Activities need to be scheduled as well They appear in the MOE_TT_CCA_SUB list as below:

57 These Co-Curricular Activities will be schedule by year level The instructor assigned will be the Class Teacher instead of the CCA Teacher The Class Section will be in the format of 1A, 1B for Year 1, 2A for Year 2 and etc depending on the no. of classes in the school for each year level This is done this way so that the Class Teacher can enter CCA Marks for the students in their class. For e.g. 1A Class teacher will enter marks for 1A students Important Note: Co-Curricular Activities

58 SubjectDescriptionYear 001017 Co-Curricular ActivitiesPrimary Year 1 001027 Co-Curricular ActivitiesPrimary Year 2 001037 Co-Curricular ActivitiesPrimary Year 3 001047 Co-Curricular ActivitiesPrimary Year 4 001058 Co-Curricular ActivitiesPrimary Year 5 001069 Co-Curricular ActivitiesPrimary Year 6 Primary School (CCA1)

59 Important Note: Co-Curricular Activities SubjectDescriptionYear 001080 Co-Curricular ActivitiesSecondary Year 7 001095 Co-Curricular ActivitiesSecondary Year 8 001112 Co-Curricular ActivitiesSecondary Year 9 001146 Co-Curricular ActivitiesSecondary Year 10 001180 Co-Curricular ActivitiesSecondary Year 11 Secondary School (CCA3)

60 Important Note: Co-Curricular Activities SubjectDescriptionYear 001597 Co-Curricular ActivitiesLower Sixth 001817 Co-Curricular ActivitiesUpper Sixth Sixth Form School (CCA5)

61 Enter CCA Subject 1.Copy and paste the applicable CCA to the Subject and Description columns Refer to MOE_TT_CCA_SUB

62 Enter Class Section 2.Enter the Class Section into Class Section column –For CCA like Pantun, Muzik etc, use groups since it’s a combination of students between multiple levels If you only have one group for a particular CCA, then you can create one group for it. If you have more than one, then please create more than one group for the CCA. –For CCA called Co-Curricular Activities, please use actual Class Names like 1A, 1B etc by student year level (Refer to Slide 56 – 60) –Class Section column must not exceed 4 characters.

63 Enter Date of CCA 3.Enter the Date the activity is held –You will need to schedule for every day the activity for the group is held in the term –For e.g. Badminton for G01 is held every Wednesday of Term 1610 from 2:00pm to 3:00pm –This needs to be reflected and entered in the CSV file –Correct Date Format needs to be DD/MM/YYYY

64 Enter Start Time and End Time 4.Enter the Start Time and End Time of the CCA for that day –Time needs to be in 24 hour HH:MM format

65 Specify Day the CCA is held 5.Enter Y for the day the activity is on and enter N for the days the activity is not on –Needs to be in Y and N only

66 Enter Facility 6.Copy and paste the facility / room used to conduct the CCA at that time Refer to MOE_TT_CCA_FAC

67 Enter Teacher 7.Copy and paste the Teacher in charge of the CCA at that time –If there are more than one teacher for the group, copy and paste the same row but change the teacher to a different teacher instead –For CCA called Co-Curricular Activities, please assign the Class Teacher of each class, not a CCA Teacher (Refer to Slide 56 – 60) Refer to MOE_TT_CCA_TCH

68 Complete CCA Timetable 8.Repeat Step 1 to 7 until all CCA groups and classes are scheduled for the term –Make sure every columns are filled 9.Once complete, click File > Save As CSV file Select and Save as CSV (Comma Delimited)

69 Once the template is completed, please email a copy of your file to Department of Co-curriculum in the following format before 25 th Jan: –Email To: rosediana.hidop@moe.gov.bnrosediana.hidop@moe.gov.bn –CC To: Hayati.jais@moe.gov.bn –Email subject Title: iNEIS School CCA Timetable – (School code) (School name) –For example: iNEIS School CCA Timetable - 1006 SR Pusar Ulak –Naming convention for Excel file name: iNEIS_CCA_( School Code)_(School Name)_(Term) –For example: iNEIS_ CCA_1006_SR Pusar Ulak_1610 Please request assistance from Helpdesk if you need help. (Tel No: +673-2230635 / 2230637 or Email: iNEIS@moe.gov.bn)iNEIS@moe.gov.bn

70 THANK YOU End of Presentation Thank You

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