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DRAFT - Privileged and Confidential - For Internal Use Only and Not for Distribution 1 Intercompany Billing Scenario (ID.07)
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DRAFT - Privileged and Confidential - For Internal Use Only and Not for Distribution 2 Current Process – Key Components ID Media bills/invoices a client using another company's logo (i.e. Initiative, Deutsch, MRM, UM, etc.) The 3rd party AR (Trade Receivable) is on the other company’s books, the intercompany AR is on ID Media's books
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DRAFT - Privileged and Confidential - For Internal Use Only and Not for Distribution 3 Proposed Future State Process - Details The lead Agency creates job request form with ID Media as the participating office The lead Agency sends job request form to SSC (applicable only to agencies whose jobs are created by Shared Services) SSC/lead agency creates job and estimate and communicates to ID Media ID Media creates Segment estimate and marks it as completed SSC/lead agency contact accepts the estimate and marks it as INTA/EXTA ID Media sends request to Lead Agency to generate pre-bill/estimate bill ID Media will also copy Mary Egan at SSO (or whomever is designated)/Omaha billing on the message to the lead agency Lead Agency generates a pre-bill/estimate bill or sends request to SSC
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DRAFT - Privileged and Confidential - For Internal Use Only and Not for Distribution 4 Proposed Future State Process - Details SSC/lead agency sends final bill to the client and the client processes payment If the lead agency is on automatic matchpay, the intercompany agency payment will be released from the matchpay block once payment is received on the trade receivable. If the lead is on manual matchpay, the matchpay block will have to be removed by the lead so payments to the intercompany agency can be released BMG netting clears the intercompany between ID Media and the lead Agency
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DRAFT - Privileged and Confidential - For Internal Use Only and Not for Distribution 5 Proposed Future State Process – Flow/Diagram Future State Process Flow Each segment will estimate their own costs for the job JOB Lead Segment Participating Segment Material #1 Material #2 Work In Progress
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