1. STATE PURCHASING AGREEMENTS Florida Association of Public Purchasing Officers Jacksonville November 5, 2004 Russ Rothman, CPPO, FCPM Chief Purchasing Operations Officer Florida Division of State Purchasing russ.rothman@myflorida.com

2. STATE PURCHASING AGREEMENTS GENESIS ROLLOUT PROCESS STATUS OF SNAPS AGREEMENTS CURRENT SP AGREEMENTS DISCOUNTS

3. GENESIS In the beginning…

4. IN THE BEGINNING ABOUT 15 BILLION YEARS AGO A BIG BANG OCCURRED… ABOUT 10 BILLION YEARS AGO GALAXIES WERE FORMED 4 OR 5 BILLION YEARS AGO EARTH WAS FORMED

5. IN THE BEGINNING In 1979 the American Bar Association promulgated the Model Procurement Code for State and Local Governments

6. IN THE BEGINNING THEN, IN 2003, WE AT STATE PURCHASING CONCLUDED THAT SNAPS AGREEMENTS, BEING VENDOR- DRIVEN AND NON-COMPETITIVE, SHOULD BE REPLACED WITH SOMETHING BETTER. FOLKS AT THE OCTOBER FAPPO WORKSHOP AGREED.

7. IN THE BEGINNING THAT “SOMETHING BETTER” WAS TO BE BUYER-DRIVEN AND COMPETITIVE. TO DISTINGUISH FROM SNAPS, WE CALLED THEM STATE PURCHASING AGREEMENTS.

8. ROLLOUT WE ISSUED OUR LAST SNAPS AGREEMENT IN JANUARY, 2004. WE ISSUED OUR FIRST STATE PURCHASING AGREEMENT TO KINKO’S FOR QUICK COPY SERVICE IN MAY, 2004

9. PROCESS SPAs ARE REQUESTED BY STATE OR LOCAL GOVERNMENT AGENCY/SCHOOL/UNIVERSITY PURCHASING DIRECTORS REQUESTS ARE SUBMITTED ON A FORM ACCESSIBLE FROM THE DMS WEB SITE

10. PROCESS REQUESTS FOR COMMODITIES SHOULD ADDRESS PERFORMANCE REQUIREMENTS DESIGN REQUIREMENTS QUALIFIED PRODUCTS LIST IF ANY AND ANY OTHER CRITERIA NECESSARY TO MEET THE NEED AND INFORM THE COMPETING VENDORS.

11. PROCESS REQUESTS FOR SERVICES SHOULD PROVIDE A STATEMENT OF WORK: WHAT IS TO BE DONE, INCLUDING OUTPUTS/OUTCOMES METHODS SCHEDULE STAFF QUALIFICATIONS LOCATION AND OTHER RELEVANT FACTORS

12. PROCESS WE HAVE ESTABLISHED A THREE-PERSON TEAM TO PUT THESE AGREEMENTS IN PLACE THE STATE PURCHASING TEAM WILL ISSUE AN EQUOTE USING MYFLORIDMARKETPLACE TEAM WILL EVALUATE RESPONSES, SEEK REQUESTOR INPUT AS NEEDED, AND NEGOTIATE WITH RESPONDENTS AS NEEDED, AND AWARD TO THE MOST ADVANTAGEOUS OFFER

13. STATUS OF SNAPS AGREEMENTS WE HAD 800 SNAPS AGREEMENTS PRIOR TO INITIATING THIS PROJECT. ONLY HALF WERE USED. FEWER THAN 90 REMAIN ALL WILL BE TERMINATED OR EXPIRED BY MID JANUARY, 2005

14. CURRENT SP AGREEMENTS WE NOW HAVE SEVENTEEN STATE PURCHASING AGREEMENTS IN PLACE ANOTHER TEN ARE BEING WORKED

15. CURRENT SP AGREEMENTS AGREEMENTS INCLUDE QUICK COPY SERVICE CLASSROOM FLAGS VEHICLE LIGHT BARS SHREDDING SERVICES SECURITY SERVICES MERCURY LAMP RECLAMATION INDUSTRIAL LIFTS CABLING MATERIALS AND OTHERS

16. CURRENT SP AGREEMENTS SPA AGREEMENTS ARE ACCESSIBLE FROM THE DEPT OF MANAGEMENT SERVICES WEB SITE AT http://dms.myflorida.com/ http://dms.myflorida.com/

17. DISCOUNTS Quick Copy ServiceKinko's41-58% Document Scanning & Indexing Automated Document Solutions54% Dental EquipmentBenco Dental Company27% Barlights & AccessoriesLaw Enforcement Supply46% Classroom Flags-CottonA-Flag & Flagpole Company50-68% Classroom Flags-NylonGraphica Services, Inc.22.61%

18. DISCOUNTS On-Site Shredding - Statewide Accurate Document Destruction71.33% On-Site Shredding - 7 CountiesProgressive Recovery Inc.33.66% Security ServicesADT Security Services30% Security Services Georgia-Florida Burglar Alarm30% Environmental ServicesChastain Skillman Inc.20% Cubicle Clng, Inst & TeardownInnovative Design Ideas34%

19. DISCOUNTS Automotive & Marine Filters Vehicle Maint Prog 55-66% Audio Visual Equipment Troxell Communications 41% Industrial Lifts Jobbers Equipt Whse 41% Reclaiming Mercury Onyx Spc Svcs 80% Cabling Equipt (mtls)Anixter 33%