1. First Indico Workshop Room Booking Alberto Resco Pérez 29-27 May 2013 CERN

2. main features Event management Lectures Meetings Conferences Room Booking Collaborative tools

3. Room booking What is it? We offer an integrated room booking system, extensible, and currently in use at CERN Indico Meetings take a place in rooms Also not Indico Meetings

4. Access to room booking Link at the top menu bar

5. What we can do Different functionalities Book a room Search rooms Map Calendar Display bookings Block rooms

6. Booking a room

7. Types of rooms Public rooms Private rooms Types of bookings Single day Repeat daily Repeat once every 1/2/3 weeks Repeat every month

8. Booking a room New interface 3-step workflow: > Specify search criteria > Select available period > Confirm reservation

9. map List all the rooms for a site

10. map We can filter inside the map

11. Display bookings

12. calendar All the bookings for a period for all the rooms

13. Display bookings My bookings | Bookings in my rooms | Search bookings

14. Display pre-bookings My PRE-Bookings | PRE-Bookings in my rooms

15. Room booking DEMO

16. Blocking a room

17. Blocking a room means cancel the existing bookings and not allow bookings during a period for a room. This may happen because there is an important conference: Restrict the bookings in that room To a specific set of users

18. Blocking a room Manager Bookings Blocks Book

19. Blocking a room List of bookings for a period

20. Blocking a room We choose the period to block

21. Blocking a room We give the reason of the blocking

22. Blocking a room We choose the rooms to be blocked

23. Blocking a room We choose the allowed users to book

24. Blocking a room Blocking created

25. Alberto resco Questions? http://github.com/arescope @arescope arescope@cern.ch