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STRONG FOUNDATIONS 2016 Christina Whitfield – Associate Vice President John Armstrong – Policy Analyst
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To our Data Providers: STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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2010 Original Report STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION Research Question What are the characteristics and uses of state-level postsecondary student unit record systems (SURS)? KEY FINDINGS – A growing number of agencies (19) were collecting data from independent (private, not-for-profit) institutions. – Social Security Number was the primary ID used in most agencies. – Agencies challenged by managing external data requests and developing interfaces for public access to SUR data.
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2012 Update STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION Focused on Data Sharing Practices KEY FINDINGS – Data sharing between agencies grew rapidly from 2010 to 2012, either through P-20 data warehouses or federated models – 28 postsecondary agencies had access to K-12 and workforce data elements
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Purpose of 2016 Report What data are collected by higher education agencies? More importantly, how are these data used to inform policy? STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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2016 Report – Exemplar States Arkansas – Privacy and security Massachusetts – K-12 connections North Carolina – Teacher preparation South Dakota – Data visualization Tennessee – Performance funding Texas – Strategic planning Washington – Workforce connections STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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FINDINGS - General Uses of SURSs STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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FINDINGS - Institutional Coverage STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION State 2-Year Public4-Year Public Independent Proprietary Tribal Other Total number of elements MN, WA 5 NJ, OH 5 AR, SC 4 MA, TN, TX 4 NM 4 AL, CO, CT 3 FL 3 IL 3 KY, MD, OK, VA 3 AK, AZ, CA, HI, ID, IN, KS, LA, MO, MT, NE, NV, NH, NY, NC, ND, RI, UT, VT, WV, WI, WY 3 PA 2 GA, ME, MS, OR, SD 1
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FINDINGS – K-12 Linkages STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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FINDINGS – Workforce Linkages STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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Warehouse vs. Federated Model 28 states confirmed the presence of a P20W warehouse in their state. Some states without a “warehouse” still combine data sets from across sectors via a federated model. STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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FINDINGS – K-12 and Workforce STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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FINDINGS – Early Childhood STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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FINDINGS – Overall Linkages STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION Linkages201020122016 K-12203645 Workforce232744
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FINDINGS – Financial Aid Data Most agencies collect dependency status, family income and a variety of financial aid categories (merit, need, state, federal, institutional…) Fewer agencies have access to cumulative debt (9), net price (7), and loan repayment status (2). STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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EFFECTIVE USE CASE – Performance Funding 26 agencies use a performance formula. 20 use their SURS to support this effort. Tennessee was one of the first states to adopt 100% performance funding: Tennessee – Differentiated by sector/institution – Multiple measures of student success – Multiple years of data – Weight for selected subpopulations STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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EFFECTIVE USE CASE – Workforce Data 39 agencies link SURS data to workforce data Most frequently-available data elements: – Quarter of employment – Wages – NAICS code Rare/high value data elements: – Hours worked (8 agencies) – SOC codes (5 agencies) California Community Colleges “College Wage Tracker”“College Wage Tracker” Washington Earnings Report and Dashboard STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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EFFECTIVE USE CASE - Remediation 40 SURs in 35 states collect remedial or developmental education information Minnesota – “Getting Prepared”“Getting Prepared” West Virginia – Link to Master PlanLink to Master Plan Survey respondents also mention data on college readiness indicators used to flag which students require remediation STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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EFFECTIVE USE CASE – Teacher Effectiveness Only 3 respondents indicated that they used their SUR to evaluate teacher effectiveness. NORTH CAROLINA –Ed Prep DashboardsEd Prep Dashboards TENNESSEE – Report CardReport Card Many efforts in states to better determine teacher effectiveness are happening at SEAs. STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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THREE NECESSARY CONDITIONS FOR EFFECTIVE USE Ensure privacy and security: – FERPA – Data governance – Limit access to PII – Role-based access – IT Security – Data usage protocols STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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THREE NECESSARY CONDITIONS FOR EFFECTIVE USE Address perceived barriers: – Resources – FERPA (?) – Data quality/data integration – “I don't believe we have any barriers, we have challenges...” STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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THREE NECESSARY CONDITIONS FOR EFFECTIVE USE Promote sustainability: – Technology – Funding – Relationship with governance entities – Data quality/data structures STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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VALUE OF SURS Efficient reporting and consistent information Analyses of student success Informed policy development STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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VALUE OF SURS “It would be difficult to overstate the advantages of a unified data system like ours.” “The greatest value has been in providing information to policymakers on all aspects of higher education.” “Our SURS has helped our state transition from anecdotal decision-making to more fact- based, data-driven decision-making.” STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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RECOMMENDATIONS Tie SUR data to Strategic Planning Engage agency leadership in SUR projects Address privacy concerns head on Others? STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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Christina Whitfield is Director of Research and Policy Analysis at the Kentucky Community and Technical College System (KCTCS). She leads planning, accountability, and institutional research processes for Kentucky’s 16 public-2- year institutions. Her responsibilities at KCTCS include fulfilling federal and state reporting requirements, monitoring progress toward strategic plan goals, and overseeing development of the KCTCS enterprise data warehouse. Prior to joining KCTCS in 2004, Christina served as Senior Associate for Research and Associate for Academic Affairs at the Kentucky Cuuncil on Postsecondary Education, and as a policy consultant for the Kentucky School Boards Association. Christina earned her B.A. at the Unviersity of Kentucky and her master’s degree and Ph.D. in history at the University of Minnesota.
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Breakout Discussion Share with your group: How has your SURS added the most value to your state? What factors made that success possible? Report Out: 3-5 conditions necessary to promote effective use of SURS Group Assignments: Red: Learning CenterYellow: Lobby Green: MingleOrange: Room 200 STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION
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