1. TITLE: 4 th QUARTER PERFORMANCE INDICATOR INFORMATION PRESENTATION TO: Portfolio Committee PRESENTATION BY: National Commissioner DATE: 01 June 2011 1

2. NATIONAL CONSOLIDATED 4th Quarter ADMINISTRATION PROGRAMME TargetAchievementYear to date Percentage of expenditure 100% 95.3% of final appropriation spent resulting in under expenditure of R728,622 million (4.7%) Percentage of expenditure to HDI service providers 80.00% Breakdown for quarter not provided 71.54% Number of audit qualifications and matters of emphasis Reduce level of deficiencies using 2009/10 AGSA report as basis This information can only be provided after issuing of Audit Report 2

3. NATIONAL CONSOLIDATED 4th Quarter ADMINISTRATION PROGRAMME TargetAchievementYear to date Percentage of posts not filled vs financed posts 3 % vacancy rate In 4th quarter, total of (680) posts were advertised. Short listing and selection processes have been hampered by HR capacity as result of migration of officials to centres Vacancy rate in scarce skills occupational class is as follows Social Workers = 38,28% Psychologists = 50,86% Nurses = 26,23% Medical Practitioners = 26,67% Pharmacists = 37,25% A total (52) appointments (external candidates) have been made in 4th quarter. For same period (77) promotions (internal candidates) were finalized Vacancy rate is 15,28% 3

4. NATIONAL CONSOLIDATED 4th Quarter ADMINISTRATION PROGRAMME TargetAchievementYear to date Number of person days lost due to leave against the total number of annual working days TIL: 1 employee to 8 days PIL: 1 employee to 8 days Sick: 1 employee to 8 days LWP: 1 employee to 8 days IOD: 1 employee to 8 days Average days lost for required categories are: Sick leave: 16.2, Leave Without Pay: 3.12, Injury On Duty: 15.5, Temporary Incapacity Leave 2.51 Permanent Incapacity Leave information not available Number of days lost to leave is as follows: an average of 6 TIL days per employee, 8 PIL days per employee, 4 sick days per employee, 6 days of leave without pay per employee and injury on duty days per employee per annum The average days lost for the required categories are: Sick leave: 16.2, Leave Without Pay: 3.12, Injury on Duty: 15.5, Temporary incapacity leave 2.51 Permanent incapacity leave - information not available 4

5. NATIONAL CONSOLIDATED 4th Quarter ADMINISTRATION PROGRAMME TargetAchievementYear to date Number of grievances handled within 30 days vs the total number of grievances recorded Reduce the number of grievances outstanding for more than 30 days by 10% Breakdown for quarter not provided 771 grievances recorded in FY of which 421 have been finalised, of those 208 were finalised within 30 days (49.4% of grievances been finalised within 30 days) On average, it took 82.23 days to finalise a grievance (213 grievances have not been finalised within 30 days) Percentage of compliance with Government Equity targets 4 female SMS members to be appointed 683 female production employees to be appointed Reported level of compliance at 40% in 4Q Level Required Actual Status Compliance% SMS = 50:50 70:30 60:40 MMS = 50:50 69:31 60:40 ASD's = 50:50 62:38 56:54 L 3 - 8: = 60:40 69: 31 60:40 PWD’s = 2% 0.8% 5

6. NATIONAL CONSOLIDATED 4th Quarter ADMINISTRATION PROGRAMME TargetAchievementYear to date Person days lost due to suspensions Reduce baseline by 10% Monitor compliance with Suspension Procedures and Disciplinary Code and Procedures and report on status of suspensions in DCS Breakdown for quarter not provided 462 employees were suspended in FY of whom 402 have been uplifted within FY, and of those 157 were finalised/uplifted within 30 days ( 39.05%) Employees were therefore on average suspended for period of 52.5 & cost of suspension at this stage amount to R14151968 6

7. NATIONAL CONSOLIDATED 4th Quarter ADMINISTRATION PROGRAMME TargetAchievementYear to date Percentage of litigation cases won by DCS against the total number of cases finalised against it 70%75.56% Total number of cases finalised= 27, those in favour of DCS=20%, those against DCS=7 Total number of cases finalised=200: In favour DCS = 153 (76.5%) Against DCS=47 (23.5%) Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases 90% guilty finding90% found guilty DIU: 219 cases finalized, 185 closed as unfounded, 34 forwarded to CE. Success rate is 81.72%. CE: 103 officials charged, 94 guilty, 9 not guilty. Success rate of 91.26%. 10 cases withdrawn before the start of the hearing 7

8. NATIONAL CONSOLIDATED 4th Quarter ADMINISTRATION PROGRAMME TargetAchievementYear to date Percentage of compliance in Compliance Improvement Plan inspection Improve level by 2% from base line 88% to 90% All Branches at Head Office were subjected to CIP inspection: Commissioner's Office 2009/10- 81% 2010/11 - 72% OMS 2009/10- 83% 2010/11 - 85% Corrections 2009/10- 75% 2010/11- 88% Development and Care 2009/10- 81% 2010/11- 75% Corporate Services 2009/10- 69% 2010/11- 82% Finance 2009/10- 87% 2010/11 - 89% The overall performance of Head Office improved from 80% to 82% when compared to 2009/10 The overall performance of all Regions declined from 83% to 81% 8

9. NATIONAL CONSOLIDATED 4th Quarter SECURITY PROGRAMME TargetAchievementYear to date Number of assaults in Correctional Centres and Remand Detention facilities (per 10 000 inmates) Less than 18.5 assaults per 10 000 inmates in DCS facilities 1255 assaults, 79 alleged assaults per 10 000 inmates. This exceed 4Q target of 18.5 alleged assaults per 10 000 inmates 317 alleged assaults per 10 000 inmates Percentage of correctional centres and remand detention facilities with access security turnstiles installed and functioning vs the total number of correctional centres and remand detention facilities planned to have installed and functioning turnstiles (a) 100% of installed electronic access control systems to be fully functional (b)Standard ito centres where electronic access control systems need to be installed still to be determined National performance: 80% (64 out of 80) electronic access control systems functional and currently electronic access control systems are installed in 33% (80 out of 240) centres. 80% planned electronic access control systems functional Reason for the under performance and corrective measures 9

10. NATIONAL CONSOLIDATED 4th Quarter SECURITY PROGRAMME TargetAchievementYear to date Number of escapes from Correctional Centres and Remand Detention Facilities (per 1 000 inmates) per year Less than 1 inmate per 10 000 inmates who escape ( 22 escapes) 1.4 escapes per 10 000 inmates which is higher than the quarter target of less than 1 escape per 10 000 inmates. 6.65 escapes per 10 000 inmates Percentage of vetted personnel vs the total personnel requiring vetting; No target set Breakdown for quarter not provided 6.15% vetted personnel, representing 2478 vetted personnel against 40286 not vetted personnel Number of unnatural deaths measured per 10 000 inmates Less than 0.8 unnatural deaths per 10 000 inmates in DCS facilities National performance: - (9 unnatural deaths) 0.56 unnatural deaths per 10 000 inmates.Target met 3.2 unnatural deaths per 10 000 inmates 10

11. NATIONAL CONSOLIDATED 4th Quarter CORRECTIONS PROGRAMME TargetAchievementYear to date Percentage of overcrowding in Correctional Centres and Remand Detention facilities Maintain level of overcrowding at 38% According to uncertified information level of overcrowding was 35.66% during this quarter. 34.87% Percentage of incarcerated offenders with sentences longer than 24 months with correctional sentence plans calculated against the projected average of 41 828) offenders with sentences longer than 24 months without correctional sentence plans 20.1% (8400)78.9 % achievement for the fourth quarter 23029 / 25096 = 91.8% 11

12. NATIONAL CONSOLIDATED 4th Quarter CORRECTIONS PROGRAMME TargetAchievementYear to date Percentage of comprehensive profiles compiled within 21 days versus the total number of offenders that should have been profiled within 21 days 100%A total of 6421 offenders were profiled within 21 days Summary: LMN: 1137 GP: 2378 WC: 987 EC: 1179 KZN: 439 FS/NC: 301 (100%) 19964 / 21804 = 91.6% Percentage of offenders participating in a corrections programme calculated against those who are eligible for corrections programmes in terms of their sentence plans No target provided Improve implementation of corrections programmes by 15% to offenders serving 24 months and longer: 27 096 offenders completed corrections programmes during the 4 th Quarter rendered by internal and external service providers 161% improvement: 116 097 offenders attended corrections programmes against target of 51 153 12

13. NATIONAL CONSOLIDATED 4th Quarter CORRECTIONS PROGRAMME TargetAchievementYear to date Percentage of offenders with work opportunities calculated against the total offender population who qualify for work opportunities No target setNumber of offenders who performed work: Gauteng: 88% (8886/10123) LMN:60% (4041/6713), E Cape: 49% (8819/17905), W Cape: 43% (6030/14148), F State/ N Cape: 57% (8666/15152) KZN:60% (5684/9471) National: 57% (42126/73512) 49% 159 771/326 093 Percentage of offenders completing pre-release programmes calculated against the total number of offenders with approved parole dates; No target for 2010/11 was set for this indicator - a target for 2011/12 has been set at 60% Breakdown fro quarter not provided 57.64% - 13243 offenders completed the pre-release programmes against 22974 offenders for whom the Parole Boards approved parole Percentage of quality assured corrections programmes provided by external service providers calculated against the total number of quality assured corrections programmes per year No target setThe indicator was not well defined and has changed significantly and will be reported on in the new financial year --- 13

14. NATIONAL CONSOLIDATED 4th Quarter CARE PROGRAMME TargetAchievementYear to date Number of offenders on antiretroviral treatment versus the number of offenders with the CD4 count below 200 776186 and 186 newly initiated on ART5 852 with 1 323 newly initiated ART Number of offenders who have tested HIV positive vs. the total number of offenders who have been tested 12000 1 637 offenders have tested positive for HIV antibodies versus 13 816 offenders have been tested for HIV antibodies Quarterly target for testing exceeded by 1 816 Annual target of 48 000 was exceeded by 5 361. 6 971 who tested positive against total number offenders tested is 53 361. Thus a positivity rate of 13% Percentage of offenders treated with mental illnesses vs. the total offender population with mental illnesses 70.00%88.74% 14

15. NATIONAL CONSOLIDATED 4th Quarter CARE PROGRAMME TargetAchievementYear to date Percentage of care programmes provided by external service providers vs. the total number of quality assured care programmes per year Spiritual Care: 61.53% [8 of 13) HIV and AIDS 100% Spiritual Care: 69.2% (9 of 13 programmes),HIV100%. Spiritual Care: 53.8% (7 of 13 programmes) HIV & AIDS - 100%(63 63 programmes) 15

16. NATIONAL CONSOLIDATED 4th Quarter CARE PROGRAMME TargetAchievementYear to date Percentage of offenders participating in care programmes vs. the total offender population who are eligible for care programmes in terms of their sentence plans No target set Social Work Services: offender participation in social work programmes = 33.82% HIV 34 133. This achievement excludes KZN and Colesberg management area in FS/NC region Total number of offenders who participated in social work programmes for FY 2010/11 equals to 206.7% Spiritual Care: 56.99 % (93053 offenders) HIV The target for the four quarters cumulative is 155 170. 154 461 offenders participated out of a total population of 157 671 participated. ( 98%) Percentage of offenders participating in care programmes vs. the total offender population Spiritual Care: 51% [83822 offenders) offender participation in social work programmes = 33.82% and HIV 34 133 Social Work Services: Yearly actual performance 206.7% (134358) offender participation for the year Spiritual Care: 55.16% (90151 / 163427 offender population) HIV 154 461 16

17. NATIONAL CONSOLIDATED 4th Quarter CARE PROGRAMME TargetAchievementYear to date Percentage of offenders on medical treatment for communicable diseases (excluding HIV and AIDS), hypertension and diabetes vs. the total offender population 8% Breakdown for quarter not provided 7.50% 17

18. NATIONAL CONSOLIDATED 4th Quarter DEVELOPMENT PROGRAMME TargetAchievementYear to date Number of offenders participating in literacy programmes against those identified to participate as per their Sentence Plans 25141355 / 6401=39.854389 / 6811=64.4% Percentage of offenders who have registered for ABET programmes versus total offenders eligible for ABET 1072112457 / 17273=72.1%12051 / 17273=69.8% 18

19. NATIONAL CONSOLIDATED 4th Quarter DEVELOPMENT PROGRAMME TargetAchievementYear to date Percentage of offenders in FET Programmes calculated against the total offender population eligible for FET 3583 (Formal Education) 2817 (Skills Development 2635 / 40370=6.5%4844 / 40370=12% Percentage of offenders participating in skills development programmes vs. the total offender population who are eligible for skills development programmes in terms of their sentence plans Skills Development programmes = 3 987 A total average of 3543 (20,6%) offenders participate in various Skills Development Programmes A total average of 5036 (19.6%) offenders participated in various Skills Development Programmes Skills Development statistics has dropped significantly due to the manner in which the statistical information was accounted for. The calculation of the Skills Development Statistics will henceforth be calculated on average and not cumulatively as it was done previously. The cumulative way of calculating the skills development statistics did not provide a clear picture because an offender participating in the same programme was calculated more than once. The average calculation of the skills development statistics will be in place until the Skills Development LAN System is fully utilized by the regions 19

20. NATIONAL CONSOLIDATED 4th Quarter DEVELOPMENT PROGRAMME TargetAchievementYear to date Percentage of offenders involved in sports, recreation, arts and culture programmes calculated against the total offender population per year 80% 79% 80,4% (126416) offenders participated: 38003 in sport 54240 in recreation 5294 in arts 11540 in culture 17339 in library Percentage of offenders participating in production workshop and agriculture programmes vs. the total offender population who are eligible for such programmes in terms of their sentence plans 25 % increase on the May 2005 Baseline of 2 741 offenders for production workshops and 2 471 offenders for agriculture During this quarter 1 682 offenders worked on average per day in Production workshops. This is 2,16 % of the sentenced minimum and medium offender population Agriculture=2 773 offenders worked on average per day. This is 3,56 % of the sentenced minimum and medium offender population.(77 809) 2906 offenders on average worked on different correctional centre farms against objective of 25% increase on 2005 baseline of 2471 offenders, which amounts to 30 89 offenders. This is increase of 16,67% on 2005 baseline 20

21. NATIONAL CONSOLIDATED 4th Quarter SOCIAL REINTEGRATION PROGRAMME TargetAchievementYear to date Percentage of parole violations per 10 000 parolees Number of violations reduced by 2 % (2 808) from the annual target of 10 564 violations versus the active caseload of 37 609 parolees (Total violations 3 158 / 45 334 average caseload during the quarter) A number of 3 050 violations per 10 000 parolees were registered against a target of 2 808 violations per 10 000 parolees Percentage of cases considered by the parole board versus the number of cases eligible for consideration 90%A total of 8756 cases were considered by CSPB versus number of cases eligible for consideration 11108 which translate into 78.83.% 94.77% Offenders (CSPB cases) eligible for parole: 11108. Offenders considered by CSPB for parole: 8756 Offenders awarded parole by CSPB: 5313. Number of offenders who have not received a decision on parole consideration by CSPB within 2 months after recommendations have been submitted by CMC to CSPB: 202 21

22. NATIONAL CONSOLIDATED 4th Quarter SOCIAL REINTEGRATION PROGRAMME TargetAchievementYear to date Percentage of cases referred to the parole review board per 100 cases considered by the Parole Board 0.08%During this quarter there were an average of 1 657 Remand Detainees under Community supervision versus an average number of 9 629 remand detainee population with bail. 17.2% 0.11% CSPB disagreement with CMC: 940 Parole review board disagreement with CSPB: 6 22

23. NATIONAL CONSOLIDATED 4th Quarter FACILITIES PROGRAMME TargetAchievementYear to date Percentage of Remand Detainees under Community Supervision versus the total remand detainee population with bail To increase the number of Remand Detainees under Community Supervision by 2 % versus the total number of remand detainee population with bail Average baseline of for 2009/10: 2 116 Remand Detainees under Community Supervision versus 10 097 remand detainee population with bail Average of 1 657 Remand Detainees under Community supervision versus an average number of 9 629 remand detainee population with bail 17.2% Target was not met. Department is dependent on Courts to place Remand Detainees under system of community corrections. This implies that DCS has no control over this indicator and can only report the status Number of remand detainees under community supervision decreased from 2 116 at beginning of FY to 1 657 at end of FY 23

24. NATIONAL CONSOLIDATED 4th Quarter SOCIAL REINTEGRATION PROGRAMME TargetAchievementYear to date Number of probationers versus the total number of incarcerated offenders with sentences less than 24 months To increase number of Remand Detainees under Community Supervision by 2 % versus total number of remand detainee population with bail. Average baseline for 2009/10: 2 116 Remand Detainees under Community Supervision versus 10 097 remand detainee population with bail During this quarter there were an average of 9 370 probationers under the system of community corrections versus an average number of 11 616 incarcerated offenders with sentences less than 24 months The average number of probationers under community supervision increased from 9 265 to the current average of 9 370 versus an average number of 11 616 incarcerated offenders with sentences less than 24 months Number of Parole cases in which victims of crime make representation vs. total number of Parole Cases 100.582 victims made representation against 5313 parole approvals 253 victims made representations

25. NATIONAL CONSOLIDATED 4th Quarter FACILITIES PROGRAMME TargetAchievementYear to date Number of new bed spaces created 956No new beds provided yet - Completion: Brandvlei (346 beds) 98%; Ceres (282 beds) 63%; Vanrhynsdorp (328 beds) 74% 0 new bed spaces created (construction project completion percentages: Brandvlei 98%; Vanrhynsdorp 74%; Ceres Warmbokkeveld 63%) 25

26. CONCLUSION DCS is still faced with challenges in collecting information on some performance indicators DCS is completing technical indicator descriptor now Focus will then be on refinement of data collection tools and availability of and utilisation of such tools at centre level This will improve consistency, accuracy and completeness of reports on performance indicators in 2011/12 APP tabled in Parliament 23 May 2011 – APP covers strategies to improve on delivery on performance indicators – in particular focusing on institutional capacity for delivery on core business – structure and staff, training, technology, infrastructure, info systems 26

27. 27