1. Information Technology Division Executive Office for Administration and Finance Messaging Working Group Meeting 2 August 19, 2009

2. 1/30/20162 Agenda Working Group Members (update) MADOT Consolidation Summary of agency discovery status Commonwealth AD Environment – Current State (Rutter Document) – Case Studies – AD Requirements – Key Considerations – Understanding CMW’s AD Requirements – Next Steps

3. 1/30/20163 Working Group Members (Update) Co-Chair – Maureen Chew Co-Chair – Gerry Young (EOHED SCIO) ANF – James Sheehy, Carmine Magaletta (DOR) EOE – Jonathan Keller, Jessica Perez-Rosello EOEEA – Matt Wilbert EOHED – Gerry Young EOHHS – Warren Erskine EOLWD – Robert Murphy, Bill Pappas EOPSS – Maria Sousa/Brian Silvia EOT – Tom Cream ITD – Lou Macinanti, Karim Hadidi, Allison Amundsen, John Letchford, Jason Snyder, Dan Walsh Other legislative bodies - TBD

4. MADOT Consolidation 1/30/20164 Discovery Options Analysis Next Steps ITD and DOT to review options and make decision on how to meet Nov 1 deadline Analyze requirements related to email, archival / retention, chargebacks, and service levels ITD to develop consolidation options Analyze requirements related to email, archival / retention, chargebacks, and service levels ITD to develop consolidation options Discovery process happening at MaHwy, EOT, Aero, Turnpike, and RMV this week OBJECTIVE: DOT and ITD work collaboratively over the next 1-2 weeks to determine if/how DOT non-MassMail agencies can be migrated to MassMail by Nov 1, 2009, to meet Legislative goals related to Transformation Consolidation

5. Summary of Agency Discovery Status 1/30/20165 SECRETARIATAGENCY NAME POINT OF CONTACT APPROVED FOR DISCOVERY DISCOVERY BEGINS % COMPLETENOTESON/OFF MAGNET ANF Marcie Desmond MTRBDavid Wright YES ON PERAPaul Laliberte YES ON DORJames Sheehy YES Scheduling in ProgressON (DOR MANAGES FIREWALL) DORCarmine Magaletta YES Scheduling in ProgressON (DOR MANAGES FIREWALL) EOPSS Curt Wood CHSBSean Hughes YES OFF WITH CONNECTION TO MAGNET DOCBrian SilviaNO 100%-waiting for Dave Pearce to validate. Discovery Survery completed on 08-09 by Brian Silvia State Police and DOC are not ready to move ahead yet. We should only concentrate on CHSB for December cutover to Mass Mail. Curt has asked that we discuss after 8/31. ON State Police Peg Sullivan NO CONNECTED THRU CHSB EOE John Holbrook DESEJennifer Goree YES OFF DHERobert Melaragni YES OFF MADOT Tom Cream MaHwyTom CreamYES17-Aug Onsite discovery performed. Working on compiling data and putting in a presentable format. Also waiting on a few pieces of discovery information from the agency that needed to be retrieved by the agency. ON EOTTom CreamYES17-Aug ON AeroTom CreamYES17-Aug ON TurnpikeTom CreamYES19-Aug Working to schedule onsite portion of this discovery with Tri Nguyen ON MAGNet - but IP Addresses belong to some company in Asia - they need to re-address RMVTom CreamYES19-Aug On MassMail already, but discovery needs to be completed to determine key client configurations (e.g. use of Citrix) etc. ON EOLWD John Glennon DIABill Pappas NO ON DWDBob Murphy NO OFF - IP address specific connections that can only be used from certain DTA addresses with access to the DWD Network

6. Commonwealth Active Directory – Current State* 1/30/20166 Issues Monitoring Replication Service Health Availability Inconsistent patch and service pack levels Number of Directory Administrators having access to the domain controllers Inappropriate service roles were installed on Domain Controllers which contradicted Microsoft best practices *Excerpted from “Points of Consideration in Restructuring the MassMail Forest” document by Rutter Technologies

7. AD Consolidation Case Studies StatePre-consolidationPost-Consolidation State of Missouri 20 AD forests 1 AD Forest with four trees One tree houses the servers that run the Exchange e-mail system, desktop management, Active Directory and other objects used across the state system Each of the other three trees houses a group of agencies with related functions - - one for health care and social services, for example. State of North Carolina Disparate forests for individual agencies 6-7 AD Forests One AD forest for Central IT team Small and mid-sized agencies on a second forest Separate forests for each large agency State of Alabama 45 separate email systems with multiple AD forests 1 AD Forest 1/30/20167

8. AD Business Requirements – Key Considerations 1.Determine Scope Organization, Growth plans, Partner connectivity 2.Assess Organizational Model Centralized, Decentralized, Hybrid 3.Assess Business Processes 4.Identify Business Priorities 5.Determine Client Computing Requirements 6.Other? 1/30/20168

9. AD Technical Requirements – Key Considerations 1.Understand LAN/WAN connectivity 2.Assess Available bandwidth 3.Understand server and workstation distribution 4.Identify Security requirements User security Local security 5.Identify Performance requirements 6.Other? 1/30/20169

10. Understanding CMW’s AD Requirements 1/30/201610 Business Requirements TBD Technical Requirements TBD

11. Next Steps 1/30/201611 Scenarios for non-MM agencies DescriptionProsCons Single forest Other?

12. 1/30/201612 Next Steps #Action ItemOwnerDue Date 1Continue identify agencies & associated contacts for discovery Agency Contact8/21 2Develop approaches, pros, and cons for various AD strategies Sub-teams8/28 3 4