2. Verification process of comparing the actual content of records to those portions of the supporting documentation that provide the file structure and coded values of relevant portions of the record. Importance Verification at the time of transfer is necessary because deficiencies and inaccuracies in the records may be impossible to correct once systems become inactive in the agencies.

3. Electronic and Special Media Services Division 200,000 files Software independent ASCII or EBCIDIC Agricultural Data Attitudinal Data Demographic Data Economic and Financial Statistics Education Data Environmental, Scientific and Technologic Data Health and Social Services Data International Data Military Data http://www.archives.gov/research_room/center_for_electronic_rec ords/table_of_contents.html

4. Accessioning Process Transfer First-Time Copying Verification Description Package

5. Transfer Media

6. Archival Preservation System (APS)

7. Cool Storage - 3480 Cartridges

8. AERIC System 2,000 files annually

9. Documentation Package

10. Documentation Vault

11. AERIC Architecture Operational since 1990 Constant Upgrades Oracle 8i-based Sun Ultra Enterprise 450 server Two dozen clients

12. AERIC File Types ASCII or EBCDIC Fixed Field, Fixed Length Records Delimited Field, Variable Length Records Tagged Textual Documents

13. RG319.EGLF.FY83 Fixed Field, Fixed Length Records

14. FOOD.STAMP.HHLD90 Delimited Field, Variable Length Records

15. FEDNOTE88.DAT TAGGED TEXTUAL DOCUMENT

20. Table: ENLIST_G_L_82_83_LS1

24. Lessons Learned Finds metadata (documentation) problems Best with many files per few layouts Use sampling techniques Improvements never keep pace with needs

25. Contact Information Greg LaMotta NWME, Room 5320 8601 Adelphi Road College Park, Maryland 20740 USA 001-301-837-1898