1. Free Powerpoint Templates Page 1 Free Powerpoint Templates Digital Access In Context: Mass Digitization of Manuscript Collections Digital Access In Context: Mass Digitization of Manuscript Collections Jody L. DeRidder and Amanda Axley Presnell University of Alabama Libraries Digital Services jlderidder@ua.eduaapresnell@ua.edu

2. Free Powerpoint Templates Page 2 Libraries organize information… primarily books. Trinity College Library, Dublin, as captured by Candida H ö fer in her book Libraries (Thames and Hudson,UK: 2005).

3. Free Powerpoint Templates Page 3 A digital object may belong in MANY potential virtual collections… … but it originated from ONE SINGLE ANALOG collection.  Slavery  African Americans  Sheet Music  Tombigbee River  Southern History  … and more “Gum Tree Canoe,” Published by G.P. Reed (Boston: 1847). Wade Hall collection of Southern History and Culture, Hoole Special Collections, University of Alabama Libraries.

4. Free Powerpoint Templates Page 4 u0003_0001980_0000001 is the first digitized item in the MSS 1980 collection HOLDER ID COLLECTION ID

5. Free Powerpoint Templates Page 5 Bringing Order to Chaos Holder ID: u0003 Collection ID: 0000023 Item ID: 0000007 Sequence ID: 0005 Archival File: u0003_0000023_0000007_0005.tif  Clarity  Low cost  Simple  Extensible

6. Free Powerpoint Templates Page 6 Finding Aid for Search & Context

7. Free Powerpoint Templates Page 7 The Information at Hand Rights statements Repository information Collection name Collection number URL to collection Language OCLC code Knowledge of digital origin Awareness of electronic form For All Content: For Each Item: Box number Folder number Item sequence Extent Item identifier MIME type URL to item Record creation date

8. Free Powerpoint Templates Page 8 Record Stubs

9. Free Powerpoint Templates Page 9 Box, Folder, Sequence …all in the file names Example: u0003_0000252_4701004_0001.tif u0003 u = university content 0003 = manuscript materials 0000252 = MS 252 4701004 47 = Box 47 01 = Folder 1 004 = item 4 in sequence 0001 = first page of document

10. Free Powerpoint Templates Page 10 Delivery Via Finding Aid

11. Free Powerpoint Templates Page 11 Automated… All The Way  Quality Control  File movement  Generation of derivatives  Generation of MODS  Linking into EAD  Transfer to web directory and archive  Indexing and display in Acumen

12. Free Powerpoint Templates Page 12 How long does it take? Old method: 8.25 min. / scan New method: 4.34 min. / scan Processing: reduced. QC: reduced. Metadata time: none. 47% LESS TIME!

13. Free Powerpoint Templates Page 13 What does it cost? Old method: $2.47 /scan New method: $0.80 /scan Processing: reduced. QC: reduced. Metadata costs: none. 68% CHEAPER!!

14. Free Powerpoint Templates Page 14 1: Locate a piece of legal correspondence. 2: Locate an estate document. 3: Locate some kind of deed. 4: Locate a family history document or some other family item. Usability Testing: Tasks

15. Free Powerpoint Templates Page 15 Usability Testing: Measures Efficiency: Time on task, number of clicks Effectiveness: Successful task completion Satisfaction: Ranking of perceived difficulty and positive vs. negative comments Learnability: I mprovement in time, clicks, and success over 4 tasks in a single session

16. Free Powerpoint Templates Page 16 Usability Testing: Participants * U=Undergraduate, G=Graduate Student, PG=Post graduate volunteer, S=University staff

17. Free Powerpoint Templates Page 17 Results: Efficiency, Effectiveness, Satisfaction of item-level described content, compared to finding aid access: Efficiency: 35% less time, 48% fewer clicks Not surprising: finding aid provides more context. Effectiveness: Success rates 7.5% higher Not surprising: no search-in-page function or navigation box. Satisfaction: Preferred by a ratio of 3:1 Not surprising: these are novice users.

18. Free Powerpoint Templates Page 18 Notable Comparison Between Participants English as a second language Difficulty with both interfaces! 51% more time and 10% less success in the item- level interface 41% more time and 13% less success in the finding aid interface 80% preferred the item-level interface

19. Free Powerpoint Templates Page 19 Notable Comparison Between Participants No previous experience with digital collections: Found finding aid interface significantly easier than those with digital collection experience! 42% less time 27% fewer clicks 12% more success

20. Free Powerpoint Templates Page 20 Results: Learnability Paired-sample t- test comparing task 1 to task 4: Paired Differences tdf Sig. (2- tailed) Mean Std. Deviation Std. Error Mean 95% Confidence Interval of the Difference LowerUpper Pair 1 FirstClickJem1 - FirstClickJem4 -.392863.30605.88358-2.301711.51600-.44513.664 Pair 2 FirstClickCab1 - FirstClickCab4.000002.44949.65465-1.414291.41429.000131.000 Pair 3 TotClickJem1 - TotClickJem4.7142.813.752-.9102.338.95013.359 Pair 4 TotClickCab1 - TotClickCab4 -1.0718.7132.329-6.1023.959-.46013.653 Pair 5 TotTimeJem1 - TotTimeJem4 2.14313.0613.491-5.3989.684.61413.550 Pair 6 TotTimeCab1 - TotTimeCab4 5.78644.29511.838-19.78931.361.48913.633 Pair 8EffectCab1 - EffectCab4 -.14286.53452.14286-.45148.1657713.336 No significant differences

21. Free Powerpoint Templates Page 21 Conclusions Don’t compare item level access to finding aid access; they aren’t comparable. Find ways to make the EAD more user-friendly. Certain images and/or photos on this page are the copyrighted property of 123RF Limited, its Contributors or Licensed Partners and are being used with permission under license. These images and/or photos may not be copied or downloaded without permission from 123RF Limited.

22. Free Powerpoint Templates Page 22 References  Joyce Celeste Chapman, “Observing Users: An Empirical Analysis of User Interaction with Online Finding Aids,” Journal of Archival Organization 8, no. 1 (2010) http://dx.doi.org/10.1080/15332748.2010.484361  Cory Nimer and J. Gordon Daines III, “What Do You Mean It Doesn’t Make Sense? Redesigning Finding Aids from the User’s Perspective,” Journal of Archival Organization 6, no. 4 (2008), http://dx.doi.org/10.1080/15332740802533214  Wendy Scheir, “First Entry: Report on a Qualitative Exploratory Study of Novice User Experience with Online Finding Aids,” Journal of Archival Organization 3, no. 4 (2006), http://dx.doi.org/10.1300/J201v03n04_04  Tom Tullis and Bill Albert, Measuring the User Expereience: Collecting, Analyzing, and Presenting Usability Metrics (Burlington, MA: Morgan Kaufmann, 2008, 92-94.  Tim West, Kirill Fesenko, and Laura Clark Brown, “Extending the Reach of Southern Sources: Proceeding to Large-Scale Digitization of Manuscript Collections,” Final Grant Report for the Andrew W. Mellon Foundation, Southern Historical Collection, University Library, University of North Carolina at Chapel Hill, June 2009, http://www.lib.unc.edu/mss/archivalmassdigitization/download/extending_the_r each.pdf  Elizabeth Yakel, “Encoded Archival Description: Are Finding Aids Boundary Spanners or Barriers for Users?” Journal of Archival Organization 2, no. 1 & 2 (2004), http://dx.doi.org/10.1300/J201v02n01_06.

23. Free Powerpoint Templates Page 23 For More Information: Jody L. DeRidder University of Alabama Libraries jlderidder@ua.edu University of Alabama Libraries, “Septimus D. Cabaniss Papers Digitization Project.”  Project Site: http://www.lib.ua.edu/libraries/hoole/cabaniss  Wiki: http://www.lib.ua.edu/wiki/digcoll/index.php/Cabaniss  Display: http://acumen.lib.ua.edu/u0003_0000252http://acumen.lib.ua.edu/u0003_0000252 Jody L. DeRidder, “Leveraging EAD for Low-Cost Access to Digitized Collections at the University of Alabama Libraries,” Journal of Library Innovation, 2:1 (2011), http://www.libraryinnovation.org/article/view/69 http://www.libraryinnovation.org/article/view/69 DeRidder, Jody L.; Presnell, Amanda Axley; and Walker, Kevin W. "Leveraging Encoded Archival Descriptions for Access to Digital Content: A Cost and Usability Analysis," in American Archivist (Spring/Summer 2012), Vol. 75, Iss. 1..