1. SAP Navigation EIN 4334 Production Planning & Control Spring, 2011

2. ERP and SAP: Enterprise Systems
Current state
SAP (Systems, Applications, & Products in Data Processing)
􀂄 No. 1 Market Share in Enterprise Applications (ERP, CRM, SCM, PLM, SRM)

3. SAP Company SAP AG Founded in Walldorf, Germany in 1972
World’s Largest Business Software Company
World’s Third-largest Independent Software Provider
Over 50,000 employees in more then 50 countries
More than 95,000 customers in more than 120 countries
Over 100,000 installations
Over 12 million users

4. SAP Business Suite SAP ECC SAP NetWeaver SAP SCM SAP PLM SAP SRM
SAP CRM
SAP ECC

5. SAP ERP Module Structures

6. Enterprise Systems Architecture

7. ERP & SAP (Solutions) Solutions for large companies
- SAP ERP
- SAP CRM
- SAP PLM
- SAP SCM
- SAP SRM
- SAP Analytics
- SAP Manufacturing
- SAP Service
- SAP Mobile Solutions
- SAP xApps
Small & Medium Size Solutions
- SAP Business One
- SAP Business by Design
- AP Business All-in-One
Platforms
- SAP NetWeaver technology platform

8. ERP & SAP (Process View)
Procurement (buy)
Fulfillment (sell)
Production ( (make)
Inventory and warehouse management (store)
Material planning (plan)
Asset management (maintain)
Customer service (service)
Product life cycle management (design)
Human capital management (people)
Financial accounting (track)
Management accounting (track)

9. ERP & SAP (Industry Solutions)
Aerospace & Defense
Automotive
Banking
Chemicals
Consumer Products
Defense & Security
Engineering, Const.
Healthcare
High Tech
Higher Education
Industrial Machinery
Insurance
Life Sciences
Logistics Service Prod.
Media
Mill Products
Mining
Oil & Gas
Pharmaceuticals
Postal Services
Professional Services
Public Sector
Railways
Retail
Telecommunications
Utilities
Wholesale Distribution

10. Before ERP systems …

11. Building an integrated organisation
Show that the enterprise system supports the business process through a series of transactions and reports. Notice that in the procurement process 3 transactions are automated by ERPsim (good receipt, post invoice and pay vendor), one is automated in the production process (production confirmation), and 4 are automated in the sales process.

12. R/3 SAP Module View Integrated Solution Client / Server Open Systems
Financial
Accounting
Sales &
Distribution
Materials
Mgmt.
Controlling
Production
Planning
R/3
Fixed Assets
Mgmt.
Integrated Solution
Quality
Mgmt.
Project
System
Client / Server
Plant
Maintenance
Open Systems
Workflow
Human
Resources
Industry
Solutions

14. Process Integration Purchase Order Purchase Requisition Goods Receipt
Procurement
Process
Purchase
Requisition
Convert Production
Proposal
Goods
Receipt
Production
Process
Schedule
and Release
Run MPS
w/MRP
Invoice
Receipt
Goods
Issue
Sales Order
Process
Check
Availability
Payment
to Vendor
Sales Order
Entry
Completion
Confirmation
Quality
Inspection
Pick
Materials
Goods
Receipt
Order Settlement
Receipt of
Payment
Post Goods
Issue
Invoice
Customer

15. Sales Process for Trading Goods
Packing
Customer Order
Picking
Accounts Receivable
Billing
Goods Issue

16. Sales Process Finished Goods
Availability
Check
Goods Issue
Customer Order
Partial Payment
Billing
Final Payment

17. Procurement Process Outline Agreement Scheduling Purchase Agreement
Demand
Purchase
Requisition
Vendor
Order
Goods Receipt
& Inventory Mgmt.
Accounts
Payable
Invoice
Verification
Scheduling
Agreement

19. Production Process Shop Floor Goods Issue Order Settlement
Production Order
Process
Shop Floor
Goods Issue
Order Settlement
Goods Receipt

20. Materials, Data, Cash Flow
Distribution Center
Supplier
Manufacturer
Customer
Products
Information / Cash
Cycle Time
Delivery Time

21. Client Highest hierarchical level in an SAP system
A complete database containing all the tables necessary for creating a fully integrated system
Master records are created per client
A whole business entity.

22. A COMPANY CODE IS...
A BALANCED SET OF BOOKS

23. Company Code A required structure A legally independent entity
The smallest organizational unit for which accounting can be carried out
The level where business transactions are processed
The level where accounts are managed
The level where legal individual financial statements, such as the balance sheet and the profit and loss statement, are created

26. Master Data
In SAP master data describes objects (items) of a business like accounts, materials, services, vendors, customers, and info records. The information in a master data record usually remains unchanged over an extended period of time.

27. Master Data
Business rules and supportive information are stored in master data records. Each master data record is unique in name or number. Internal or external number ranges are possible.

28. Vendor Master Account control Control Tax information
Customer
Tax information
Tax juris. code
Reference information
Person subject to withholding tax
Address screen
Control
Payment transactions

29. Customer Master Address Control Data Customer Name Tsearch Terms
Street Address
PO Box Address
Marketing
Control Data
Contact Person
- Managing Director
- Administration
- Purchasing

30. Material Master
Material master data can be related to all organizational levels. General information of a material (description, number, base unit of measure) however has to be related to the highest level of organization - the client .

31. Material Type
The material type is used to categorize materials. Example: raw materials, finished goods, trading goods, etc. The material type defines the material attributes, e.g., valuation, procurement, price control

32. Material Type - Examples
ROH - raw materials, purchased externally only, no sales view
HAWA - trading goods, always purchased externally, are sold without any change to
the material, no manufacturing views exist
FERT- finished goods are produced internally no purchasing view exists

33. SAP Access Navigation

34. SAP Access through SAPGUI SAPGUI Download
The latest SAP GUI release posted on SAP @CSU, Chico web server
User = sap; Password = sapgui4me.
This GUI works on Windows 7 systems, as well as Vista and Windows XP.

35. SAPGUI Download Instruction

36. SAPGUI Setup

37. SAP IDES Client, Userid, Password
SAP Navigation, & G/L Exercises
Client: 105
Userid: ides-231 to ides-246
Initial password:
Production Planning Exercises
Client: 765
Userid: bpi-031 to bpi-046

38. Access SAP through web
Another way to access SAP IDES, and BPI by a web portal link:
 Access IDES:
c/gui/sap/its/webgui?sap-client=105
Access BPI
c/gui/sap/its/webgui?sap-client=765

39. Standard Features of Navigation
Logging On and Off
Screen Features
Working with Sessions
Entering Data
On-line Help and System Messages
Setting User Defaults

40. Logon Screen

41. User
Enter the name of the SAP user. Users of SAP system are client-specific, which means that having a user identification on one client will only allow access to that particular client.

42. Password Rules Letters Numbers Easy to remember 3-8 Characters long
No 3 Characters can be the same
Do not start with a ? or an !
Do not use previous 5 passwords

43. Language
SAP supports multi-national character sets and languages on the same system, at the same time.
Default languages are English

44. Easy Access Outline Structure

45. Application Tool-bar Enter icon Back button Exit button Cancel button
Print button
Find/Expand icons
Scroll icons
Create a new session
Create a desktop shortcut
Help icon
Command field
Save icon
Application Tool-bar

46. Screen Features Title Bar Menu Bar Application Toolbar Entry Fields
Status Bar

47. SAP Easy Access Menu Using menus Using transaction codes
System > Status
Using /n (end current transaction)
Using /I (end the current session)
Using /o (create a new session)
Working with multiple sessions

48. Sessions
An SAP session is a window in which the user may perform a particular task.
A User may have up to six sessions open at one time.

49. System Messages
E - Error an invalid entry has been made. The cursor moves to the field where the error has occurred.
W -Warning, indicates a possible error. The user can continue without changing.

50. System Messages I - Information
A- Abnormal End, indicating serious system error. Contact system personnel.

51. Logging Off Menu Path: System> Logoff Exit button Control Box
For security purposes it is important to log off SAP at the end of the day or whenever you leave your PC. Your username is linked with every transaction you perform to provide an audit trail. When reviewing transactions or running reports the user name of the person responsible for entering or maintaining system information is displayed.