2. Administering & Proctoring NYS Assessments 2016 Liane Benedict ~ Instructional Support Services

3. General Features ~ 3-8  Note – number of items for both ELA & Math are reduced for this year  ELA – 3 books/3 days  Grade 3 & 4 ~ 60-70-70 minutes per day  Grade 5-8 ~ 90 minutes per day  Math ~ 3 books/3 days  Grade 3 ~ 60-60-70  Grade 4 ~ 60-60-90  Grade 5-8 ~ 80-80-90  Note – number of items for both ELA & Math are reduced for this year  ELA – 3 books/3 days  Grade 3 & 4 ~ 60-70-70 minutes per day  Grade 5-8 ~ 90 minutes per day  Math ~ 3 books/3 days  Grade 3 ~ 60-60-70  Grade 4 ~ 60-60-90  Grade 5-8 ~ 80-80-90

4. Important Notes  Except as noted, all public & charter school students MUST take all parts of the State tests for their grade level ( 3-8)  Exam booklets must be administered in sequential order (3-8) and on assigned dates  Materials must be collected as soon as the session is completed (special directions for Regents exams upon completion)  Used answer sheets may not be reviewed, scanned or scored outside of the official scoring setting or process  Except as noted, all public & charter school students MUST take all parts of the State tests for their grade level ( 3-8)  Exam booklets must be administered in sequential order (3-8) and on assigned dates  Materials must be collected as soon as the session is completed (special directions for Regents exams upon completion)  Used answer sheets may not be reviewed, scanned or scored outside of the official scoring setting or process

5. Important Notes  Proctors of Regents Examinations should be sure to review exam specific directions prior to administration  Students With Disabilities must be provided test accommodations as stated in their IEP  Please be sure to read the School Administrators Manual for 3-8 ELA & Math and/or the Directions for Administering the Regents Examinations for specific information on allowable accommodations.  Proctors of Regents Examinations should be sure to review exam specific directions prior to administration  Students With Disabilities must be provided test accommodations as stated in their IEP  Please be sure to read the School Administrators Manual for 3-8 ELA & Math and/or the Directions for Administering the Regents Examinations for specific information on allowable accommodations.

6. Test Security Requirements & Responsibilities  Teachers & proctors may not discuss exam items or other specific exam content online via email or listserv or through any other electronic means  Teachers and test administrators may not use cell phones or other photographic devices to duplicate test materials and should keep their own communication devices put away during exam administration  Exam booklets may not be opened prior to exam administration  Teachers & proctors may not discuss exam items or other specific exam content online via email or listserv or through any other electronic means  Teachers and test administrators may not use cell phones or other photographic devices to duplicate test materials and should keep their own communication devices put away during exam administration  Exam booklets may not be opened prior to exam administration

7. Test Security ~ Proctors Must:  Receive training in administering exam sessions properly and securely  Review Teacher Directions  Understand security requirements before administering  Read any scripts and directions prior to exam administration  Administer during the assigned testing window  Receive training in administering exam sessions properly and securely  Review Teacher Directions  Understand security requirements before administering  Read any scripts and directions prior to exam administration  Administer during the assigned testing window

8. Test Security ~ Proctors Must:  Prepare a secure testing environment  Provide required materials  Regents – students are expected to provide their own pens, pencils, erasers & rulers  Prevent the use of unapproved materials  Review, comply with and sign Deputy & Proctor Certification  Follow procedures for Testing Accommodations for Students with Disabilities  Prepare a secure testing environment  Provide required materials  Regents – students are expected to provide their own pens, pencils, erasers & rulers  Prevent the use of unapproved materials  Review, comply with and sign Deputy & Proctor Certification  Follow procedures for Testing Accommodations for Students with Disabilities

9. Security of Exam Questions  Do Not:  Leave materials unattended while administering exams  Read, reveal, review contents of the exam materials at any time  Duplicate any portion of the exam, including audiotaping, videotaping, photographing or photocopying  Remove exam materials from the school without authorization  Read, review or change student responses  Do Not:  Leave materials unattended while administering exams  Read, reveal, review contents of the exam materials at any time  Duplicate any portion of the exam, including audiotaping, videotaping, photographing or photocopying  Remove exam materials from the school without authorization  Read, review or change student responses

10. Secure Test Environment  Make sure room is well lit, ventilated and quiet  Reduce noise and interruptions  Place “Do Not Disturb” signs on exam room doors  Clear desks, shelves, under desk areas etc. of all books, papers and other materials  Cover or remove wall charts, graphic organizers, all board work etc. related to the content being tested  Make sure students are visible to the proctor at all times  Have a clock in sight of students  Regents ~ verify the identity of each student entering the room  Make sure room is well lit, ventilated and quiet  Reduce noise and interruptions  Place “Do Not Disturb” signs on exam room doors  Clear desks, shelves, under desk areas etc. of all books, papers and other materials  Cover or remove wall charts, graphic organizers, all board work etc. related to the content being tested  Make sure students are visible to the proctor at all times  Have a clock in sight of students  Regents ~ verify the identity of each student entering the room

11. Unauthorized Materials  Students may not use any unauthorized notes, printed materials, scrap paper or tools  Regents ~ Read the required statement as printed in the “Directions for Administering Regents Examinations  Communication devices are prohibited in the exam room:  Cell phones, iPads, tablets, eReaders, iPods,  Headphones, headsets  Any audio or video recording devices  Any use or possession of these devices during testing must be reported to the school principal  Students may not use any unauthorized notes, printed materials, scrap paper or tools  Regents ~ Read the required statement as printed in the “Directions for Administering Regents Examinations  Communication devices are prohibited in the exam room:  Cell phones, iPads, tablets, eReaders, iPods,  Headphones, headsets  Any audio or video recording devices  Any use or possession of these devices during testing must be reported to the school principal

12. Calculators & Other Math Tools  3-8 Math – Grade 6, 7 & 8 must have scientific calculator for Book 2 & 3. Please see grade specific Educator Test Guides for guidelines on use of other tools  Regents Math – must have a graphing calculator without symbol manipulation  Living Environment – students who wish to have a 4 function or scientific calculator must have access to one  Earth Science, Chemistry – must have a 4 function or scientific calculator  Physics – must be provided with a scientific or graphing calculator  All calculators must be cleared/reset before entering test site  3-8 Math – Grade 6, 7 & 8 must have scientific calculator for Book 2 & 3. Please see grade specific Educator Test Guides for guidelines on use of other tools  Regents Math – must have a graphing calculator without symbol manipulation  Living Environment – students who wish to have a 4 function or scientific calculator must have access to one  Earth Science, Chemistry – must have a 4 function or scientific calculator  Physics – must be provided with a scientific or graphing calculator  All calculators must be cleared/reset before entering test site

13. Aid To Students  No interpretation or explanation of test questions  No review or commenting on student responses  In response to student inquiries, proctors should advise students to use their best judgment  Assistance only on the mechanics of taking exams such as where to bubble or write responses  No interpretation or explanation of test questions  No review or commenting on student responses  In response to student inquiries, proctors should advise students to use their best judgment  Assistance only on the mechanics of taking exams such as where to bubble or write responses

14. Proctoring  Circulate periodically during testing to ensure students are recording responses in the proper manner and in the proper place  Make sure students are recording answers on the answer sheet, not in the exam booklet  Point out if one or more answers have been left blank or more than one answer bubbled in for a question  Temporary absence  Must be accompanied by a proctor  Circulate periodically during testing to ensure students are recording responses in the proper manner and in the proper place  Make sure students are recording answers on the answer sheet, not in the exam booklet  Point out if one or more answers have been left blank or more than one answer bubbled in for a question  Temporary absence  Must be accompanied by a proctor

15. Proctoring  Evacuation of the building  Student cheating  If suspected, provide a warning  If it continues, report to the principal  Illness during the administration (3-8)  Excuse until well enough to continue  Estimate time missed and allow for that time to complete the test  Closely monitor to ensure that student only continues in part of exam not complete  Complete as long as make up period has not ended  Evacuation of the building  Student cheating  If suspected, provide a warning  If it continues, report to the principal  Illness during the administration (3-8)  Excuse until well enough to continue  Estimate time missed and allow for that time to complete the test  Closely monitor to ensure that student only continues in part of exam not complete  Complete as long as make up period has not ended

16. Please Note…  Misadministration and/or irregularities in administration must be reported to the principal

17. If Students Finish Early  May review answers  It is a district decision to allow students to read a book once exam is complete (3-8)  If all students complete the exam earlier than allotted time:  3-8 ~ the proctor may end the session  Regents ~ students must remain in exam room until 10:00 for am exams & 2:00 for pm exams  May review answers  It is a district decision to allow students to read a book once exam is complete (3-8)  If all students complete the exam earlier than allotted time:  3-8 ~ the proctor may end the session  Regents ~ students must remain in exam room until 10:00 for am exams & 2:00 for pm exams

18. Checking in Student Answer Papers ~ Regents  When a student has completed a Regents exam, all the student answer materials (both used and unused, including scrap paper) must be collected and checked in by logging the materials into a list of examinees. This should be done before the student is permitted to leave the exam room.  Each student taking a Regents exam is required to sign the Student Declaration  When a student has completed a Regents exam, all the student answer materials (both used and unused, including scrap paper) must be collected and checked in by logging the materials into a list of examinees. This should be done before the student is permitted to leave the exam room.  Each student taking a Regents exam is required to sign the Student Declaration

19. Quality Control 3-8 Exams  Be sure to document refusals, absences and other important information on the daily roster  Do not use rubber bands, paper clips or sticky notes directly on student answer sheets or booklets  Be sure to document refusals, absences and other important information on the daily roster  Do not use rubber bands, paper clips or sticky notes directly on student answer sheets or booklets

20. Further Information  Further information regarding NYS Examinations can be found in the School Administrator Manual for 3-8 ELA & Math and the Directions for Administering Regents Examinations

21. Questions?  Liane Benedict  315-963-4300  lbenedict@citiboces.org  Liane Benedict  315-963-4300  lbenedict@citiboces.org