2. CHALLENGES Faculty Trust & Engagement Personnel Changes Reimbursement of Travel Expenses SOLUTIONS Standard Financial Snapshot & Face-to-Face Meetings People Action Form Wallet-sized Travel Reference Card

3. MCB is one of the largest science departments in the Faculty of Arts and Sciences at Harvard University 500 individuals (Faculty, Postdoctoral Fellows, Graduate Students, research and academic support staff) Post-Award Research Administration Team 5 Portfolio Managers, including 1 Lead Support ~40 Faculty Members ~$30 million annual faculty sponsored and non-sponsored funding Each Portfolio Manager is assigned 6-8 Faculty Members/PIs

4. CHALLENGE #1: Faculty Trust & Engagement SOLUTION: Standard Financial Snapshot & Face-to-Face Meetings

5. Financial Snapshot

6. Projection Summary

7. Personnel Effort

8. Outstanding Purchase Orders

9. A complete Financial Summary Package includes the following to the Faculty Member and Lab Administrator – 1. Snapshot – provides present and projected balances for each sponsored and non-sponsored fund in a faculty member’s portfolio 2. Projection Summary – monthly cost estimate projected through fund’s current budget period. Amounts derived from Personnel Effort Report, Outstanding Purchase Orders and Average monthly Cost Summary. 3. Personnel Effort Report – laboratory personnel listed by funding source 4. Outstanding Purchase Orders – goods and services pending receipt and/or payment

10. CHALLENGE #2: Personnel Changes SOLUTION: People Action Form

12. CHALLENGE #3: Reimbursement of Travel Expenses SOLUTION: Travel Reference Card

14. Jessica Manning, Director of Finance Department of Molecular and Cellular Biology Harvard University jmanning@mcb.harvard.edu Thank you