1. 1 Administrative Technology Systems presents http://www.fau.edu/admin/technology/ T ravel A uthorization R equest R eimbursement S ystem Phase 2 - Reimbursements

2. 2 The Evolution of TARRS Timeline 1997 Goal – Financial Affairs to launch FAU into new millennium, travel to be first electronic application 1998 Team building – ATS, Controller’s Office & IRM 1999 July - Encumbrance pilot 1999 August campus wide usage 2000 – 2003 IRM upgrades & SCT Finance/HR implementation 2003 July WOLF introduced 2004 July pilot – Reimbursements 2004 August – campus wide implementation

3. 3 WOLF WOLF W - Web O - On L - Line F - Forms W - Web O - On L - Line F - Forms

4. 4 WOLF On-Line Access via the WEB On-Line Approval Reduction of Paper Flow Improved Accuracy Re-Usable Stored Travel Information On-Line Access via the WEB On-Line Approval Reduction of Paper Flow Improved Accuracy Re-Usable Stored Travel Information Benefits:

5. 5 WOLF Complies with state regulations by encumbering state dollars and reimbursing travel expenditures. Provides the end-user analytical reports to address the travel needs of the FAU community. The traveler’s pre-trip authorization is automatically, using the FAU’s authorized signature file, routed to selected approvers and then electronically posted to the new SCT Banner accounting module. The selected approval criteria deploys secure, reliable and faster processing of travel management. Drop down menus and simple queries provide more accurate performance by integrating field population. The initiator can query the database for already established travelers or create a profile for a new traveler on line. Features:

6. Before WOLF Controller/ Travel Desk WOLF Traveller Travel Agency TICKET Black Hole !! # @ ?

7. After WOLF Ticket WOLF Traveller Travel Agency Controller (via e-mail with provisions to print-out)

8. Before Electronic Reimbursements Initiator Paper Reimbursement Sends to travel desk Travel Desk in basket … and they keep stacking Processing Auditing the paper trail Ay yi yi Back to the initiator Initiator

9. After Electronic Reimbursements Initiator creates electronic reimbursement; sends emails for approval; authorized signers approve reimbursement; check printing. To Banner for invoicing Check printing To WOLF

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11. 11 Demonstration

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