1. Societies Guild GM 14 th January 2016

2. Welcome

3. Committee Reports

4. “The Cultural societies have been exceptional during the Autumn Term as we have been seeing a growing number of societies being more active than before. There have been a growing number of collaborations, events and workshops and I can’t help but feel ever so proud. This term will be an even more exciting term as we will be having One World Essex and it would be an excellent time for societies to come together to showcase and share your culture. We have a number of events such as the Parade of Flags, chalking on the squares, Global Exhibition Gala, Food Festival etc. If you have any questions, don’t hesitate to email me as I am always there to help!”

5. Click Funding James Martin Alumni Relations Officer (Regular Giving) University of Essex

6. CLICK The crowdfunding platform for Essex

7. DO YOU HAVE A GREAT IDEA OR PROJECT PLAN? DO YOU NEED FUNDING FOR IT? If the answer is YES! Then this is for YOU!

8. Crowdfunding is funding a project by raising lots of small amounts of money from a large number of people, typically via the internet. WHAT IS CROWDFUNDING?

9. CLICK-The Crowdfunding Platform for Essex https://click.hubbub.net/

10. Your project must reflect at least one of the four core values of our University:  Essex Spirit  Culture of membership  Global Community and Outlook  Research mindset and skill WHAT ARE THE REQUIREMENTS?

11. WHY USE CLICK?  You don’t pay anything!  You receive all the support you need from the Alumni Relations Office  You can learn from our successful projects – 8 out of 9 projects got completely funded

12. SOUTHEND SOCIETY’S CAMERA- RAISED £528 STREET LAW – RAISED £406 SUCCESSFUL PROJECTS

13. CONTACT US James Martin Alumni Relations Officer (Regular Giving) University of Essex T (0)1206 874472 E jmartin@essex.ac.uk Viktoriya Madzharska Click Project Assistant Advancement Office University of Essex T (0)1206 872807 E vmadzh@essex.ac.uk

14. Executive Training

15. Finance Monday 25 th January 2 - 4 pm Friday 29 th January, 3 - 5 pm Fundraising & Food Hygiene Tuesday 26 th January, 4 - 5pm Thursday 28 th January, 11 am - 12 pm Website & Standards Tuesday 26 th January, 11 am -12 pm Thursday 28 th January, 4 - 5 pm

16. Lockers

17. The room the lockers are kept in is next to PC Lab D (3.101) and is labelled ‘University of Essex Photographic Society’ The key to this room must be picked up from the Information Desk on Square 3 - ask for the ‘old photography room key’ or the ‘locker room key’ The names of the President, Vice President and Secretary of each society with a locker is given to the security team’s access list for this key - if you would prefer other execs be included, please tell Patricia or the Societies Team. Your society keeps the key to your own locker and is responsible for it – however, the Societies Team does have a spare copy in case you lose it. Your locker key must be returned to the Societies Team at the end of the year for safekeeping until it is signed for by the new executive committee for the coming year

18. To obtain a locker Email socguild@essex.ac.uk to obtain a provisional inventory to fill out Email complete provisional inventory back to socguild@essex.ac.uk Patricia will arrange a locker appointment with you once she has received the inventory Locker appointment You MUST bring all the items your society would like to put in their locker with you: if you have any problems doing this, you MUST let Patricia know beforehand via email You will be assigned to an appropriately sized locker for your society’s needs You will be given one copy of the key to your society’s locker You will need to sign a Locker Key Acknowledgement stating that you: have received the key for your locker know that you are responsible for your locker understand you have to return the key to the Societies Guild at the end of the academic year continued

19. Leadership Race: the Rules

20. During the period from 'Close of Nominations' to one day after the ballot, no literature, other than approved election publicity, should be released advertising the names, descriptions or descriptive parts of names of any candidates. Societies can continue to distribute newsletters and other appropriate material providing that this material is distributed to only the club or society’s membership and that it makes no reference to any of the candidates standing. Posters publicising regular society meetings or event should also contain no mention of the elections or any candidates. This applies to anything connected with the leadership race – not day-to-day activities of the society.

21. Elections

22. Societies Elections Term Two interim elections next week ONLY – must hear by 3pm Monday (18 th ) Elections for 2016-17 executive committees begin 29 th February – only one round this time Societies Guild Committee Elections Elections will begin on 14 th March – it’s not too early to think about standing!

23. Contracts

24. “ An agreement with specific terms between two or more persons or entities in which there is a promise to do something in return for a valuable benefit, known as consideration.”

25. Convenors

26. Activities – 29 societies Arts – 10 societies Cultural – 34 societies Departmental – 18 societies Musical – 7 societies Political & Representation – 16 societies Religious – 9 societies

27. A.Yes B.No C.Abstain 10

28. Society of the Week

29. January Fayre

30. New Societies Edge Society (Hotel School ) UoE Eurosceptic Group Sanguine (Mental Health) Society

31. Edge Society

32. A.Yes B.No C.Abstain 10

33. UoE Eurosceptic Group

34. A.Yes B.No C.Abstain 10

35. Sanguine (Mental Health) Society

36. A.Yes B.No C.Abstain 10

37. Any Other Business?