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Tutorial for leadership teams of ITU-T study groups, TSAG, tariff groups and focus groups How the secretariat works Simao Campos Telecommunication Standardization.

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Presentation on theme: "Tutorial for leadership teams of ITU-T study groups, TSAG, tariff groups and focus groups How the secretariat works Simao Campos Telecommunication Standardization."— Presentation transcript:

1 Tutorial for leadership teams of ITU-T study groups, TSAG, tariff groups and focus groups How the secretariat works Simao Campos Telecommunication Standardization Bureau ITU Geneva, 15-16 December 2008

2 2 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 Outline About ITU Responsibilities Teams SG secretariat Publication

3 3 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 ITU is many things Technical / policy work in the General Secretariat and in the three Sectors: – Radiocommunications – Telecommunications standardization – Telecommunications development Conference organizer Publication house Fair organizer (Telecom) Convenient for running of meetings and handling publications but complex internal ecosystem

4 4 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 Secretariat responsibilities Entry point for delegates and participants – Gatekeeper responsibility – Proper process – Balances and checks – Quality, consistency, history – Solution finding Need to provide value added – Compared to competition posed by other SDOs

5 5 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 Teams in TSB SG secretariat Meeting logistics Publication services Documents control EWM (IT infrastructure for TSB)  EDH Operational bulletin Promotion / Communication Member relations Focus in this presentation: – SG secretariat, meeting logistics, publication

6 6 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 Delegate’s view: tip of iceberg SG Secretariat RequestsReplies TSB Mtg logistics Docs control, Publication EDH ITU Meeting logistics Meeting arrangements, meeting rooms, badging, visa, audio conferences, … IT issues not related to meeting documents: web pages, IFAs, remote collaboration, … IS IS: Information Services Dept. Posting reports, interface for translation, final preparation of ITU products (text, software), …

7 7 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 SG secretariat

8 8 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 Workflow for meeting documents Control Review by Counselor/ Engineer Assistant formats document Assistant registers doc (DPS) Assistant posts doc (DMS) FTP to EDH Email to EDH Email to Counselor, Assistant, Secretariat Web submission form Handed in (CD, USB key, etc) Author Web site availability Assistant sends doc for paper reproduction Print shop Paper copy distribution FTP availability Common services TSB IS Doc received

9 9 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 Workflow with AAP Control Review by Counselor/ Engineer Assistant formats document Assistant posts doc (DMS) Author Web site availability Rec Comment Comment Res. Log LC / AR period LC / AR period closes Final review by Counselor/ Engineer Pre-pub text Publication text Assistant formats document LC / AR: 1 st / 16 th Doc received Assistant dispatches to PEPedit Approval Next SG meeting Non- approval

10 10 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 Publication

11 11 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 Simplified workflow Dispatch QuickPub EDH Text on website Editing team: English (paper) Secretariat Editor / Rapporteur QuickPub Typing pool (assembling) Dispatch Editing team: drawings Pre-publication Publication Docs control Pool (translation) Sales Common services TSB IS Text received by PEPedit

12 12 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 Conclusion

13 13 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 Conclusions Interaction with a federation of services within and outside TSB Complex interactions and accommodation of the needs from the three sectors, Telecom and General Secretariat Delegates and participants only see the tip of the iceberg

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