1. Safety & Training Officer September 2015

2. Ice Breaker

3. Get to know each other... Slide Title Speak to 5 people who you don't know and find out Their name What club they are from Their most embarrassing Freshers' moment

4. Objectives

5. Objectives... Slide Title What we're going to cover briefly this morning Club Culture Responsibility Representing your members Policies & Procedures Sports Club Constitution Registration & Membership Process Students' Union Website

6. Objectives... Slide Title What we're going to cover in more detail this morning Risk Assessments Reporting numbers Trip Forms Incident reporting

7. Understanding of the role

8. So much information that everyone needs to know...

9. What does everyone need to know? Slide Title You need to know about Club Culture Position of Responsibility Representing Members Policies & Procedures Sports Club Constitution Registration & Membership Process Using the Students' Union Website

10. Club Culture

11. Rate you club culture... Slide Title Definition of culture The attitudes and behaviour characteristic of a particular social group Complete the slip stating your score and why you believe this is an accurate account of the culture within your club. Negative Positive

12. An ideal club culture... Slide Title FUN INCLUSIVE ENJOYABLE CHALLENGING SOCIAL PERFORMANCE DRIVEN WELCOMING FRIENDLY OPEN TO CHANGE DIVERSE

13. Responsibility

14. You are responsible... Slide Title As a committee member you hold a position of responsibility. This means that if there is a disciplinary within your club, responsibility could fall on you, even if you weren't involved. Consequences could be that you are stripped of your role and restricted from being on any committee in the future. You could also have to face Students' Union and University Disciplinary procedures.

15. Represent

16. Represent your members... Slide Title The committee exists to represent club members What would you do in the following situations... The club committee is discussing the option of buying a large piece of equipment from the clubs account and can't come to an agreement Club members are unhappy with the time of one of their training sessions Club members want their Sports Ball tickets subsidising by club funding

17. Policies & Procedures

18. There have been a lot of changes... Slide Title You have to do everything we have covered whilst operating within the Students' Unions policies and procedures. Some Policies and Procedures will be covered in more detail shortly but I would strongly recommend that you familiarise yourself with all of them. They can be viewed on the Students' Union Website.

19. Sports Club Constitution

20. Your club constitution... Slide Title A constitution is a document which details the rules and regulations which you need to adhere to. It includes details about: Purpose Membership Committee Meetings Roles Finance Winding Up You will all have to sign the constitution to show that you agree on and understand how your club should operate.

21. Membership & Registration

22. What's the process? Slide Title The process can be viewed on the Students' Union website and anytime. Let's go through it step by step It's vital that everyone registers on the SU website and pay's the appropriate membership and it's your responsibility as a committee to make sure members complete the process. We will be doing spot checks at training and before fixtures!

23. SU Website

24. Make the most out of the website... Slide Title You have access to the following tools via the SU website Edit your page content View members View Sales reports View Purchase Reports Send messages to members Upload Resources Set up a product (Chairs & Treasurers Only)

25. Make the most out of the website... Slide Title We need a volunteer to log in to the website so we can show you how it all works! https://www.hallamstudentsunion.com/

26. Questions?

27. Understanding of the role... Slide Title Key Responsibilities include Completing clubs generic risk assessment Completing club trip registration form and trip leader form Reporting to the Students' Union numbers attending training sessions Reporting any incident's that happen to the Students Union

28. Risk Assessments

29. Risk Assessments... Slide Title Generic Risk Assessments You need to complete a Generic Risk Assessment based on your club training/activity session Deadline is Friday 9 th October

30. Risk Assessments... Slide Title Duty of Care "Duty of care is a legal obligation imposed on an individual requiring that they adhere to a standard of reasonable care while performing any acts that could foreseeably harm others." Need to take necessary precautions to keep your activity safe Risk assessments help to demonstrate that a duty of care has taken place to protect all participants We can be liable for an accident or incident if negligence is apparent

31. Risk Assessments... Slide Title What is a Hazard? A hazard is something that has the potential to cause harm. What is a Risk? A risk is the likelihood of harm occurring from the hazard. All activities have risks You can't eliminate all risks and hazards You can put the necessary measures in place to prevent these risks from happening.

32. Risk Assessments... Slide Title Accidents can still happen Despite all your best planning accidents can still happen All accidents/incidents should be reported as soon as possible (usually within 24 hours) In the case of a serious accident/incident contact University 24 hour security on 0114 225 2000 and Inform them that there has been an incident involving a student.

33. Risk Assessments... Slide Title Step 1 - Look for the Hazards What could cause harm and what could go wrong? Trips and Falls Sprains, Strains, Breaks & Minor Injury Major Injury Fire Weather Conditions Faulty equipment Manual Handling

34. Risk Assessments... Slide Title Step 2 - Who might be harmed and how? Coach Club members/participants Members of the public Volunteers

35. Risk Assessments... Slide Title Step 3 - What are you already doing? Fire - fire exits are clear, everyone knows nearest exit and assembly point Weather Conditions - cancellation procedure if based outdoor Minor & Major injury - First Aider on site/at session

36. Risk Assessments... Slide Title Step 3 - Do you need to do anything else to control the risk? Brief new members when they join Make sure everyone knows who the first aider is Notify site staff (if applicable) about faulty equipment

37. Risk Assessments... Slide Title Step 4 - Actioned by who? You Chair Captain Site/Facility staff? Step 5 - Actioned by when? Whenever is appropriate

38. Reporting Attendances

39. Reporting Attendances... Slide Title You are now required to tell the Students' Union how many people have attended your training sessions each week. You can keep a record on paper or on your phone but you have to submit this to the SU every MONTH! We need to know how many individuals have trained at least once during the week If John attends 3 sessions you only count him once! Submit via the websitewebsite

40. Trip Forms

41. Trip Forms... Slide Title When do you need to complete? Out of Hours trip, competition, holiday Using club equipment No staff present If you would like some help or support with planning a trip, book a meeting with me!

42. Trip Forms... Slide Title What do you need to complete? Trip Registration Form Trip Leader Specific Risk Assessment Email to either Kirstie at k.carruthers@shu.ac.uk or Joel at j.kesterton@shu.ac.ukk.carruthers@shu.ac.uk j.kesterton@shu.ac.uk

43. Trip Forms... Slide Title Vehicle Registration Copy of your driving licence (photo card only) Copy of your MOT certificate Copy of your Certificate of Motor Insurance If you would like to book a bus or accommodation Lydia will happily help you. Email lydia.smith@shu.ac.uklydia.smith@shu.ac.uk Please note that payment for trips from students must go through you club account. Speak to your Chair or Treasurer about setting up an online payment.

44. Incident Reporting

45. Incident reporting... Slide Title The Policy You all have a copy Please have a read through to familiarise yourself The Form You all have a copy You need to submit every time their is an incident

46. Questions?