1. Occupational Safety and Health Administration www.osha.gov ) 800-321-OSHA (6742)

2. www.osha.gov OSHA’s Recordkeeping and Reporting Rule: What events must be reported to OSHA and which employers have to keep records The Rapid Response Investigation (RRI) Occupational Safety and Health Administration Dale A Henderson Compliance Assistance Specialist Cincinnati Area Office OSHA

3. www.osha.gov

4. Recordkeeping and Reporting Rule OSHA has expanded the list of severe injuries & illnesses that employers must report & updated the list of industries who are partially exempt from routinely keeping OSHA records. www.osha.gov "OSHA will now receive crucial reports of fatalities and severe work- related injuries and illnesses that will significantly enhance the agency’s ability to target our resources to save lives and prevent further injury and illness. This new data will enable the agency to identify the workplaces where workers are at the greatest risk and target our compliance assistance and enforcement resources accordingly." — Assistant Secretary of Labor for Occupational Safety and Health, Dr. David Michaels

5. Background Federal OSHA For workplaces under Federal OSHA jurisdiction Final rule became effective January 1, 2015 State Plan States For workplaces in State Plan States States encouraged to implement new coverage provisions on January 1, 2015, or as soon after as possible. Check with your State Plan for their implementation date of the new requirements. www.osha.gov

6. Expanded Reporting Requirements The rule expands the list of severe work-related injuries and illnesses that all covered employers must report to OSHA. Employers must report the following to OSHA: All work-related fatalities within 8 hours (same as current requirement) All work-related in-patient hospitalizations of one or more employees within 24 hours All work-related amputations within 24 hours All work-related losses of an eye within 24 hours www.osha.gov

7. Expanded Reporting Requirements www.osha.gov If the injury or illness resulted in a fatality, hospitalization, amputation or loss of an eye, report to OSHA. Also make a record of the injury or illness in the OSHA 300 Log.

8. Expanded Reporting Requirements We believe the updated reporting requirements are not simply paperwork, but have a life-saving purpose: They will enable employers to prevent future injuries by identifying & eliminating the most serious workplace hazards. Soon we will be able to engage with employers not just through inspections, but through outreach to fix hazards before they become fatal. www.osha.gov

9. Rapid Response Investigations (RRI) The new requirements, which became effective on January 1, 2015, require employers to report all work-related fatalities within 8 hours, and all work-related inpatient hospitalizations, amputations and loss of an eye within 24 hours to OSHA. Used to determine which of the new reports will be inspected and investigated as a “Rapid Response Investigation” (“RRI”). A RRI starts with a “non-mandatory” two-page questionnaire for the employer to complete with a request for a “root cause” analysis of the incident to identify failures in safety procedures. www.osha.gov

10. Question We Get…. www.osha.gov

11. I am an employer under OSHA's jurisdiction. What severe injury and illnesses/fatalities will I have to report to OSHA as of January 1, 2015? www.osha.gov

12. You must report the following to OSHA: Any employee fatality as a result of a work-related incident. Any in-patient hospitalization of one or more employees as a result of a work-related incident. Any employee amputation as a result of a work-related incident. Any employee loss of an eye as a result of a work-related incident. www.osha.gov

13. What if the fatality, in-patient hospitalization, amputation, or loss of an eye does not occur during or right after the work-related incident? www.osha.gov

14. If a fatality occurs within 30 days of the work- related incident, or if an in-patient hospitalization, amputation, or loss of an eye occurs within 24 hours of the work-related incident, then you must report the event to OSHA. www.osha.gov

15. If the fatality occurs after MORE THAN 30 DAYS of the work-related incident, or if the in-patient hospitalization, amputation, or loss of an eye occurs after more than 24 hours after the work- related incident, then you do not have to report the event to OSHA. of the work-related incident, or if the in-patient hospitalization, amputation, or loss of an eye occurs after more than 24 hours after the work- related incident, then you do not have to report the event to OSHA. www.osha.gov

16. However, you must record the event on your OSHA injury and illness records, if you are required to keep OSHA injury and illness records. www.osha.gov

17. You must report the fatality within 8 hours of finding out about the fatality. You must report any in-patient hospitalization of one or more employees, amputation, or loss of an eye within 24 hours of finding out about the event When do I have to report these work-related fatalities and severe injuries/illnesses? www.osha.gov

18. By telephone to the nearest OSHA office during normal business hours. By telephone to the 24-hour OSHA hotline (1-800-321-OSHA or 1-800-321-6742). Online: OSHA is developing a new means of reporting events electronically, which will be available soon at www.osha.gov/report_online. www.osha.gov/report_online www.osha.gov How can employers report to OSHA?

20. The rule also updates the list of industries that are partially exempt from the requirement to routinely keep OSHA injury & illness records (e.g. the OSHA 300 log), due to relatively low occupational injury & illness rates. The new rule retains the exemption for any firm with ten or fewer employees, regardless of their industry classification, from the requirement to routinely keep records. Reminder: All employers, even those exempt from recordkeeping requirements, must report a work-related fatality, in-patient hospitalization, amputation, or loss of an eye to OSHA. www.osha.gov Industry exemptions

21. The previous list of exempt industries was based on the old Standard Industrial Classification (SIC) system, as well as injury & illness data from the Bureau of Labor Statistics (BLS) from 1996, 1997 & 1998. The new list is based on the North American Industry Classification System (NAICS), as well as BLS data from 2007, 2008 & 2009. www.osha.gov Industry exemptions

22. If I have not previously been required to keep records, do I need to start keeping records? First find your NAICS code at www.census.gov/eos/www/naics www.census.gov/eos/www/naics Then visit OSHA’s page at www.osha.gov/recordkeeping2014 to determine if your industry is exempt. www.osha.gov/recordkeeping2014 www.osha.gov Finding your industry code (NAICS)

23. www.osha.gov Newlyincluded

24. www.osha.gov exempt New list of exempt industries

25. How do I keep records? For employers who are new to keeping records, download OSHA’s recordkeeping forms at www.osha.gov/recordkeeping/RKforms www.osha.gov Compliance assistance materials

26. How do I fill out the OSHA 300 log? For directions and training on how to keep the log, visit www.osha.gov/recordkeeping/tutorial www.osha.gov Compliance assistance materials

27. How can I get more information on keeping records? OSHA has answers for many frequently asked questions. Find them by visiting our searchable FAQ page at: www.osha.gov/recordkeeping/faq_search www.osha.gov Compliance assistance materials

28. How do I report a fatality, hospitalization, amputation or loss of an eye? Call the nearest OSHA office during normal business hours, or call the 24-hour OSHA hotline 1-800-321- 6742. *Soon employers will also be able to report online at www.osha.gov/report_online.www.osha.gov/report_online www.osha.gov Compliance assistance materials

29. How can I get more information on the new reporting requirements? To learn more about the new reporting requirements & download the fact sheet, visit www.osha.gov/recordkeeping2014. www.osha.gov/recordkeeping2014 www.osha.gov Compliance assistance materials

30. For more information and compliance assistance resources on the updates to OSHA’s recordkeeping and reporting requirements, visit www.osha.gov/recordkeeping2014 www.osha.gov/recordkeeping2014 www.osha.gov Compliance assistance materials

31. We Can Help www.osha.gov ) 800-321-OSHA (6742) Dale A Henderson Compliance Assistance Specialist Cincinnati Area Office OSHA