1. WASHTENAW COUNTY CONTINUUM OF CARE ALL-MEMBERSHIP MEETING December 10, 2015 | 9-11am | LRC

2. Agenda Welcome __________________________________________________________9:00 am Andrea Plevek, Human Services Manager, Office of Community & Economic Development (OCED) Updates___________________________________________________________9:05 am 2015 CoC Funding Competition Update- Laura Urteaga-Fuentes, Human Services Policy Specialist, OCED Warming Shelter Response- Ellen Schulmeister, Director, Shelter Association of Washtenaw County (SAWC) Washtenaw Housing Alliance- Amanda Carlisle, Director, Washtenaw Housing Alliance Zero:2016- Andrea Plevek & Amanda Carlisle Housing Access for Washtenaw County (HAWC)- Tenetia Pulliam, Coordinator, Shequelia Rogers, Community Relations Liaison, HAWC 2016 Point-in-Time Count- Mercedes Brown, HMIS System Administrator, OCED HUD Homelessness Definitions Training ________________________________10:00 am Mercedes Brown& Jennifer Lyons, OCED/WHA Definitions Overview Breakout Groups- Scenarios New Chronic Homelessness Definition Breakout Groups- Scenarios Adjourn __________________________________________________________11:00 am

3. WELCOME! Andrea Plevek, Human Services Manager, Office of Community & Economic Development (OCED)

4. 2015 C O C FUNDING COMPETITION Laura Urteaga-Fuentes, Human Services Policy Specialist, OCED

5. 2015 CoC Funding Competition Overview Bonus project application(s) for up to 15% of Final Pro Rata Need ($757,633 for Washtenaw County). Projects ranked in two tiers: Tier 1 (85% of funding) and Tier 2 (15% of funding). Eligible Reallocation Projects Eligible Bonus Projects PSH RRH SSO for Coordinated Entry HMIS PSH RRH

6. Funding Competition Process Application Submission Consolidated Application submitted to HUD & posted publically on November 18. Includes Consolidated Application & Priority Listing Project Submission All project applicants submit projects (OCED reviews for accuracy). CoC Board Approval CoC Board approves FRT funding recommendations & project ranking. Bonus Project Review FRT reviews new project applications & selects projects based on HUD priorities & community need. Renewal Project Review Funding Review Team (FRT) reviews program performance & scores projects.

7. Approved Funding Recommendations Renewals All 19 projects were renewed and ranked based on rubric scores. FRT identified agency- and program-specific concerns for improvement in the next year. Reallocation $137,334 reallocated to a new HMIS project to decrease administrative duplication. This amount is equal to HMIS line items in three (3) previously existing projects. Bonus Projects Of four (4) submitted proposals, three (3) projects were approved based on HUD priorities & community need.

8. Approved Bonus Projects ApplicantsProject Funding Request Units AAHC/ Avalon/ YHC2015 PSH Bonus SRA$240,86931 AAHC/ Avalon2015 PSH Bonus TRA$177,00011 MAPSRA PSH Bonus$339,76422 TOTALS$757,63364

9. TierProject StatusRankGrantee/ SubrecipientProject Amount Tier 1 Renewals 1MAPMap MVP Renewal 16-17 $52,073 2OzoneSupportive Housing for Youth $120,556 3MAPMAP Willowpond Renewal 16-17 $42,103 4AAHC/ SAWCSAWC SPC TRA FY2015 $258,475 5AAHC/ SAWCSAWC SPC SRA FY2015 $62,155 6AAHC/ MAPMAP SPC SRA $331,492 7AAHC/ AvalonAvalon/Ashley Supportive Housing $91,307 8AAHC/ AvalonSPC Avalon Bonus 2009 $19,090 9POWERLIGHT $182,455 10AAHC/ MAPMAP SPC TRA $76,410 11AAHC/AvalonSPC Avalon SRA $235,384 12AAHC/ AvalonAvalon/Pontiac Trail Supportive Housing $88,139 13OzoneSupportive Housing for Young Families $46,173 14SOSSOS RRH 2016 $166,059 New Project through Reallocation 15OCEDHMIS 2015 $137,334 First Year Projects without APRs 16AAHC/ AvalonAAHC Avalon PSH Singles 2013 $782,535 17AAHC/ AvalonAAHC Avalon PSH Families 2013 $215,091 18AAHC/ SOS, IHNRRH for Families 2016-1 $1,275,354 19*AAHC/ SOSRRH for Families 2016-2* $111,068 Tier 1 Overall Total $4,293,253 Tier 2 Renewals 19*AAHC/ SOSRRH for Families 2016-2* $104,265 20AAHC/ AvalonAAHC PSH Bonus 2014 $653,369 Tier 2 Renewal Total $757,634 Bonus Projects 21MAP2015 MAP NEW Bonus $339,764 22AAHC/ Avalon2015 PSH Bonus SRA $240,869 23AAHC/ Avalon2015 PSH Bonus TRA $ 177,000 Tier 2 Bonus Project Total $757,633 Tier 2 Overall Total $ 1,515,267 Renewal Total $5,050,887 Not Ranked: CoC Planning Application $151,527 2015 CoC Funding Competition Overall Total $5,960,047 *Project ranked 19 (RRH for Families 2) straddles the two Tiers, but is one project. For purposes of illustrating the Tier breakdown, it is listed in each Tier with its respective Tier amount. However, it will be one project when submitted to HUD, which is why you see #19 listed twice. CoC Approved Funding & Ranking

10. WARMING SHELTER RESPONSE Ellen Schulmeister, Director, Shelter Association of Washtenaw County (SAWC)

11. WASHTENAW HOUSING ALLIANCE Amanda Carlisle, Director, Washtenaw Housing Alliance

12. ZERO: 2016 Amanda Carlisle & Andrea Plevek

13. Zero: 2016 Overview In 2014, Washtenaw County joined 74 other communities as a participant in this initiative To end veteran and chronic homelessness by 12/31/2016

14. Coordinated Entry

15. System Components & Partners Partners: Coordinated entry lead; Outreach provider; Emergency Shelter, Rapid Re-Housing & Permanent Supportive Housing providers; Domestic Violence Services provider; Community Mental Health; Veterans Administration; Department of Health & Human Services; Public Housing Authority; HMIS & CoC Lead; Washtenaw Housing Alliance

16. Assessment Tool & By-Name List All literally homeless households receive the VI SPDAT VI SPDAT score is then used to prioritize households for assistance By-Name-List is generated from HMIS Report is pulled biweekly to identify newly-added individuals By-name-list is updated and shared during CHP meetings

17. Example of By-Name List VI- SPDAT HMIS ID FirstLast Chronic ? VI SPDAT Date Notes 151111MICKEYMOUSEYes4/2/2015Enrolled in SSVF 142222DAFFYDUCKYes7/14/2015 Awaiting GPD bed; currently unsheltered 123333MINNIEMOUSEYes7/23/2015 Being housed next week with VASH 114444WINNIEPOOHNo5/13/2015In a GPD bed; recently selected for VASH

18. Housing Referral & Placement CHP2014 CHP developed in 2014 prioritized Overarching goal is to ensure that individuals and families with the most severe needs within the community are prioritized into housing resources (RRH/PSH) NOT “First Come/First Serve” or “Most Likely to Succeed” will NOT end chronic homelessness Acquire accurate and objective assessment of the need (including acuity)

19. Next Steps on Zero:2016

20. HOUSING ACCESS FOR WASHTENAW COUNTY Tenetia Pulliam, Coordinator, Housing Access for Washtenaw County (HAWC) Shequelia Rogers, Community Relations Liaison, HAWC HAWC website 211 MOU Phone System Change Outreach OUTLINE:

21. 2016 POINT-IN-TIME COUNT Mercedes Brown, HMIS System Administrator, OCED

22. PIT Count Information What is the PIT Count? CoCs across the country are federally mandated to conduct a survey and count of all sheltered & unsheltered persons experiencing homelessness during the last 10 days of January. During the count, we will collect both demographic and contact information on all persons experiencing homelessness. Statewide Count Day: Wednesday, January 27, 2016 CoCs across the state of Michigan will conduct the PIT Count. More to come! On Wednesday, January 27, 2016 CoCs across the state of Michigan will conduct the PIT Count. More to come!

23. DEFINITIONS TRAINING Mercedes Brown & Jennifer Lyons, Intern, OCED/WHA OUTLINE: Importance of definitions Categories of Homelessness Chronic Homeless Definition

24. Importance

25. Categories of Homelessness

26. CATEGORY ONE: Literally Homeless Individual or family who lacks a fixed, regular, and adequate nighttime residence. CATEGORY ONE: Literally Homeless Individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning: Has a primary nighttime residence that is a public or private place not meant for human habitation; Is living in a publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state and local government programs); or Is exiting an institution where (s)he has resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution Place Not Meant for Habitation Shelter, Transitional Housing, Hotel* (homeless prior) Institution for 90 days or less

27. Categories of Homelessness CATEGORY TWO: Imminent Risk of Homelessness Individual or family who will imminently lose their primary nighttime residence. Residence lost in 14 days No other residence identified Lacks support to obtain permanent housing

28. Categories of Homelessness CATEGORY THREE: Homeless under other federal statutes Unaccompanied youth under 25 years of age, or families with children and youth, who do not otherwise qualify as homeless under this definition Defined Homeless under a codified statute No residence in PH within 60 days 2 moves or more in last 60 days Special needs Or barriers

29. Categories of Homelessness CATEGORY FOUR: FLEEING/ATTEMPTING TO FLEE DOMESTIC VIOLENCE Any individual or family who: Is fleeing, or is attempting to flee, domestic violence; Has no other residence; and Lacks the resources or support networks to obtain other permanent housing

30. CATEGORY SCENARIOS

31. Telisha Pulliams CATEGORY ONE: Literally Homeless Individual or family who lacks a fixed, regular, and adequate nighttime residence. Place Not Meant for Habitation Shelter (homeless prior) Institution for 90 days or less

32. Mercedes Green CATEGORY ONE: Literally Homeless Individual or family who lacks a fixed, regular, and adequate nighttime residence. Place Not Meant for Habitation Shelter (homeless prior) Institution for 90 days or less

33. Bobby Beige Mr. Beige, a single father of three young children, works as an assistant manager at a local fast-food establishment. Mr. B has a very unstable employment history, as he suffers Post-traumatic stress disorder (stemming from an experience in his early 20’s). Despite his past challenges with employment retention, Mr. B has been able to maintain his current position as assistant manager. While Mr. B is able to maintain his current job, he struggles with daily living activities such as cleaning and cooking. He recently developed an obsession with plastic bags and began collecting them at alarming rates. This has recently become an issue for him and his children, as he has run out of space to store the bags in their tiny apartment. His landlord got wind of the state of his apartment and evicted the family. Mr. B and his family are staying in a hotel (paid for by him). Concerned about his bag collection, Mr. B moved the bags into the hotel. Unfortunately for Mr. B, the hotelkeeper found out and told him that he and his children have to leave in 10 days. CATEGORY TWO: Imminent Risk of Homelessness Individual or family who will imminently lose their primary nighttime residence. Residence lost in 14 days No other residence identified Lacks support to obtain permanent housing

34. Beyoncé Connors CATEGORY ONE: Literally Homeless Individual or family who lacks a fixed, regular, and adequate nighttime residence. Place Not Meant for Habitation Shelter (homeless prior) Institution for 90 days or less

35. Chronic Definition

36. Chronic Homeless Definition Change EFFECTIVE JANUARY 15, 2016 Definition Overview To be considered chronically homeless, a person must have a disability and have been living in a place not meant for human habitation, in an emergency shelter, or a safe haven for the last 12 months continuously or on at least four occasions in the last three years where those occasions cumulatively total at least 12 months.

37. Chronic Homeless Definition Change The definition now requires a minimum of 12 months either continuously or cumulatively. There is not a minimum number of days in which each occasion must total but instead, occasions are defined by a break of at least seven days not residing in an emergency shelter, safe haven, or residing in a place meant for human habitation Stays in institutions of fewer than 90 days do not constitute a break and count toward total time homeless. REVIEW OF CHANGES

38. Chronic Homeless Definition PART 1: DISABILITY A “chronically homeless” individual is defined to mean a homeless individual with a disability…

39. Chronic Homeless Definition PART 2: CURRENT HOUSING STATUS Definition To be considered chronically homeless, a person must have a disability and have been living in a place not meant for human habitation, in an emergency shelter, or a safe haven for the last 12 months continuously or on at least four occasions in the last three years where those occasions cumulatively total at least 12 months. Person who lives either in a place not meant for human habitation, a safe haven, or in an emergency shelter, or in an institutional care*. *Institutional Care Caveat: If the individual has been living in the facility for fewer than 90 days and had been living in a place not meant for human habitation, a safe haven, or in an emergency shelter immediately before entering the institutional care facility.

40. Chronic Homeless Definition PART 3: LENGTH OF HOMELESSNESS In order to meet the “chronically homeless” definition, the individual also must have been living as described above continuously for at least 12 months, or on at least four separate occasions* in the last 3 years, where the combined occasions total a length of time of at least 12 months. *Episodic Caveat: Each period separating the occasions must include at least 7 nights of living in a situation other than a place not meant for human habitation, in an emergency shelter, or in a safe haven.

41. Chronic Homeless Definition FAMILIES AND YOUTH Families: families with adult heads of household Chronically homeless families are families with adult heads of household who meet the definition of a chronically homeless individual. A chronically homeless family includes those whose composition has fluctuated while the head of household has been homeless. Youth: minor head of household If there is no adult in the family, the family would still be considered chronically homeless if a minor head of household meets all the criteria of a chronically homeless individual.

42. CHRONIC SCENARIOS

43. Telisha Pulliams Disability Current housing status Length of homelessness 12 months continuously Or At least four occasions in the last three years where those occasions cumulatively total at least 12 months. CHRONIC DEFINITION X X X NOT CHRONIC

44. Mercedes Green Disability Current housing status Length of homelessness 12 months continuously Or At least four occasions in the last three years where those occasions cumulatively total at least 12 months. CHRONIC DEFINITION X CHRONIC

45. Bobby Beige Disability Current housing status Length of homelessness 12 months continuously Or At least four occasions in the last three years where those occasions cumulatively total at least 12 months. CHRONIC DEFINITION X X X NOT CHRONIC X

46. Beyoncé Connors Disability Current housing status Length of homelessness 12 months continuously Or At least four occasions in the last three years where those occasions cumulatively total at least 12 months. CHRONIC DEFINITION X X X NOT CHRONIC X

47. IMPACT TO COMMUNITY

48. THANK YOU! QUESTIONS?