1. Microsoft Access 2000 Modifying Tables, Creating Forms and Viewing Data

2. ©2001 Paradigm Publishing Inc.Access Section 3 - 2 Moving Fields Select and then drag a field from one location to another in Table Design View.

3. ©2001 Paradigm Publishing Inc.Access Section 3 - 3 Inserting and Deleting Fields Click the insertion point in the field row below where you want the new field inserted, and then click the Insert Rows button on the Table Design toolbar. Click the insertion point anywhere within the field to be deleted and then click the Delete Rows button on the Table Design toolbar.

4. ©2001 Paradigm Publishing Inc.Access Section 3 - 4 Format Field Property The greater than symbol (>) in the Format field property for a text field will convert all text to uppercase letters regardless of how it is keyed into the field.

5. ©2001 Paradigm Publishing Inc.Access Section 3 - 5 Subdatasheets When two tables are joined by establishing a relationship, you can view the two tables at the same time by displaying the subdatasheet.

6. ©2001 Paradigm Publishing Inc.Access Section 3 - 6 Filters Records can be filtered by selection or filtered by form. Clicking Filter by Form causes all records to be temporarily removed from the datasheet and a blank row appears where you select the field and the criteria to filter by.

7. ©2001 Paradigm Publishing Inc.Access Section 3 - 7 AutoForm Select AutoForm: Columnar in the New Form dialog box to create a form with all fields in a single column along the left side of the form window.

8. ©2001 Paradigm Publishing Inc.Access Section 3 - 8 Form Wizard Create a form using the Form Wizard if you want more options for the form design.

9. ©2001 Paradigm Publishing Inc.Access Section 3 - 9 Modifying a Form Modify a form by moving, resizing, or deleting controls, and by modifying the properties for a control or form element. Property Sheet for selected control object. Resize a control object by dragging the sizing handles.

10. ©2001 Paradigm Publishing Inc.Access Section 3 - 10 Adding Controls to a Form Add controls to a form by selecting a control object button in the Toolbox and then dragging the outline of the object in the Design grid.

11. ©2001 Paradigm Publishing Inc.Access Section 3 - 11 Calculated Controls Create a calculated control using the Text Box object button in the Toolbox. Key a label and the required formula in the control objects. A calculated control is referred to as an unbound object since the data is not stored anywhere within the table. Label control Unbound control

12. ©2001 Paradigm Publishing Inc.Access Section 3 - 12 Using Forms Forms are used to enter, edit, view, and print data in tables. Entering records in a form is easier since only one record displays at a time.