1. © 2003 Pearson Education, Inc., publishing as Longman Publishers. 1 Chapter 16 Adding Document Supplements Technical Communication, 9/e John M. Lannon PowerPoint prepared by Jimidene Murphy

2. © 2003 Pearson Education, Inc., publishing as Longman Publishers. 2 About Supplements Purpose of supplements  Supplements provide a synopsis of the whole document  Different readers look for different information in documents Two classifications  Supplements that precede your report  Supplements that follow your report

3. © 2003 Pearson Education, Inc., publishing as Longman Publishers. 3 Title Page Consists of author’s name, name of organization to whom the report is addressed, and date of submission The title should give a clear indication about what your document is about

4. © 2003 Pearson Education, Inc., publishing as Longman Publishers. 4 Letter of Transmittal Include such information as  Acknowledge those who helped with the report  Refer to sections of special interest  Discuss the limitations or problems of your study  Discuss the need and approaches for follow-up investigations  Describe any personal observations  Suggest some special uses for the information  Urge the reader to immediate action

5. © 2003 Pearson Education, Inc., publishing as Longman Publishers. 5 Table of Contents  List front matter  Don’t include headings in the table of contents not listed as headings  Phrase headings exactly as in the report  List headings at various levels in different styles and indentation  Use leader lines (…….) to connect headings to page numbers

6. © 2003 Pearson Education, Inc., publishing as Longman Publishers. 6 Informative Abstract  Make sure your abstract stands alone in meaning  Write for a general audience and add no new information  Present your information in the following essence:  Identify the issue that led to the report  Offer the major findings from the report body  Include a condensed conclusion and recommendations, if any

7. © 2003 Pearson Education, Inc., publishing as Longman Publishers. 7 Glossary and Appendixes Glossary is the alphabetical listing of special terms and definitions. Appendixes include such extra information as formulas, details not explained elsewhere, interview results, questionnaires, photographs, tabulated results, large visuals, statistics, or any other text or graphic that is not directly related to the report.

8. © 2003 Pearson Education, Inc., publishing as Longman Publishers. 8 Any Questions? For additional help reviewing this chapter, please visit the Companion Website for your text at http://www.ablongman.com/lannon.