1. The Urley Bird Opens in Word: Digital Documentation of Leon Uris and John Crowley as Authors Jennifer Lindley Sidney Tibbetts Jose Javier Garza INF 392 K 5 May 2007 Leon Uris John Crowley

2. Creator Sketch Uris (1924-2003) American historical novelist and writer of screenplays; great supporter of Ireland and Israel Best known for novels Exodus and Trinity and screenplay of the film Gunfight at the O.K. Corral HRC materials include Trinity screenplays and cash disbursement files Crowley (1942- ) American novelist, teacher and writer of documentary films; known for combining science fiction, fantasy, and philosophy in his works Best known for Little,Big and his Ægypt tetralogy HRC materials include Dæmonomania, The Translator, a documentary about China, and correspondence

3. Physical Description Uris 169 boxes 43 oversize boxes 6 galley folders 20 3.5” diskettes – (108 linear feet) – Gifts 1997, 2003-4 Crowley 21 boxes 1 print box 9 3.5” diskettes (9.24 linear feet) Purchases: 1992, 1994, 2000

4. Digital Archaeology Uris Worked primarily with Apple Macintosh OS 8.5 and OSX Only 3 of 20 disks mounted properly on OS 8.5 1 disk was corrupt Worked with Quinn Stewart to attempt to open other disks Crowley Worked primarily with Windows 2000 and Windows XP All disks mounted and all files readable

5. File Formats/Migration Uris Microsoft Word files migrated to RTF and TXT using Microsoft Word 2004 for Mac Microsoft Works Spreadsheets (AWSS) would not render After many attempts, opened and migrated in Microsoft Word Crowley Invalid or unidentified file formats WordPerfect 9 files opened Microsoft Word files would not open on Win 2000 RTF and Unicode copies were generated in ABC AmberText Converter or WordPerfect 9 or Word 2003

6. Checksums Uris Integrity calculates three MD5 hashes: file checksum, data fork, resource fork Only some files had resource forks One file had differing file checksum and data fork hashes Crowley Jacksum calculates MD5 hashes through a command line interface

7. Cataloging & Metadata Uris Used CatFinder to generate file catalog containing technical metadata Searched LOC authorities list for subject headings Crowley Used WinCatalog Light to generate file catalog containing technical metadata Searched LOC authorities list for subject headings Harvested “Date created” metadata by hand

10. Finding Aids and File Structure Uris DSpace arrangement reflects HRC finding aid Crowley DSpace arrangement reflects HRC finding aid Added new series to incorporate Correspondence files

11. Uris File Structure

13. Crowley File Structure

15. Ingest Process

16. Administrative Issues Uris How much information should we provide in Dspace regarding the files we know about only from disk labels? Crowley How/whether to represent the letter Æ (ash) in the metadata Should finding aids describe intellectual content or physical location? Navigation woes of the ‘mære-weriges mod’

19. The Bigger Picture Uris Try before you buy! Get hardware/software configurations from the author Process digital materials now; they won’t wait Even Tech Gurus fail sometimes Crowley Discuss metadata requirements and levels of service before acquisition Pray that authors stick to MS Word until we can get this digital archiving business sorted!