2. Across Together DISASTER RELIEF 1

3. Welcome To Training For the Unit Director (Blue Hat)

4. WVCSB Contacts Danny Rumple State Director of Missions Off: 304-757-0944 ext. 306 Email: dannyrumple@wvcsb.org Cell: 304-206-4304 3

5. VIDEO OF 2012 DISASTERS 4

6. LUKE 11:1 – 13 DEVOTIONS 5

7. Statements Of Understanding 6

8. WV VOAD 7

9. Mission West Virginia VOAD is a humanitarian association of independent organizations that may be active in all phases of disaster. Its mission is to identify unmet needs and facilitate efficient, streamlined service delivery to those imperiled or impacted by disaster while eliminating duplication of effort through cooperation in the four phases of disaster: preparation, response, recovery and mitigation. 8

10. About West Virginia VOAD The West Virginia VOAD is the state chapter of the National VOAD. The VOAD consists of organizations active in disaster response throughout the state of West Virginia. The VOADs role is to bring organizations together and enable them to understand each other and work together during times of disaster preparedness, response, relief and recovery. 9

11. About West Virginia VOAD – cont. The West Virginia VOAD adhere to the principles established by the National VOAD. The principles are referred to as the 4C's: * Cooperation * Communication * Coordination * Collaboration These principles serve as the foundation for the West Virginia VOAD as it collaborates with local, regional and national partners to coordinate disaster relief, response and recovery efforts in times of disaster. 10

12. WV VOAD Membership  American Baptist Men American Baptist Men American Baptist Men  American Red Cross  American Red Cross American Red Cross American Red Cross  Appalachian Center for Independent Living Inc. Appalachian Center for Independent Living Inc. Appalachian Center for Independent Living Inc.  Appalachian Outreach  Appalachian Outreach Appalachian Outreach Appalachian Outreach  Appalachian Institute Appalachian Institute Appalachian Institute  Appalachian Service Project Appalachian Service Project Appalachian Service Project  Adventist Community Services Adventist Community Services Adventist Community Services  Community Lutheran Partners Inc. Community Lutheran Partners Inc.Community Lutheran Partners Inc.  Council of Churches Council of Churches Council of Churches  Catholic Charities Catholic Charities Catholic Charities  New Covenant  Habitat for Humanity Habitat for Humanity Habitat for Humanity  Donald Taylor Community and Disaster Center Inc. (Mingo County) (Mingo County)  St. Vincent DePaul Society St. Vincent DePaul Society St. Vincent DePaul Society  Humane Society Humane Society Humane Society  Salvation Army Salvation Army Salvation Army  United Church of Christ United Church of Christ United Church of Christ  West Virginia Ministry of Advocacy and Workcamps, Inc. West Virginia Ministry of Advocacy and Workcamps, Inc. West Virginia Ministry of Advocacy and Workcamps, Inc.  Mountaineer Food Bank Mountaineer Food Bank Mountaineer Food Bank  LEAD Community Organization, INC LEAD Community Organization, INC LEAD Community Organization, INC  WV UMC Disaster Relief WV UMC Disaster Relief WV UMC Disaster Relief  WV 211 WV 211 WV 211  Huntington Food Bank Huntington Food Bank Huntington Food Bank  Southern Baptist Southern Baptist Southern Baptist  Southern Appalachian Labor School Southern Appalachian Labor School Southern Appalachian Labor School  Church of Jesus Christ of Latter Day Saints Church of Jesus Christ of Latter Day Saints Church of Jesus Christ of Latter Day Saints  South Central Virginia LDS 11

13. Disaster Relief Logo Arch SBC - world wide link Wheat - Wheat - physical help Fish - Fish - spiritual help State name - State name - part of the team West Virginia The Logo is as well know as ARC and TSA. The Logo is a registered and copyrighted trademark! 12

14. 13

15. Characteristics that make a good Unit Director 1. A complete submissiveness to God’s will for your life. 2. A fervent prayer life. 3. Painstaking preparations. 4. A willingness to have long days and sleepless nights. 5. A high aim. 14

16. 6. Untiring Energy. 7. A willingness to put aside personal interests for the interest of others. 8. A singleness of purpose. 9. A willingness to let everyone be your teacher. 10. Humility of mind. 15 Characteristics that make a good Unit Director

17. 11. Self-Confidence. 12. The ability to reach decisions quickly and to be able to stand by them firmly. 13. Self-control. 14. A willingness to go the second mile. 15. The ability to sense the needs of people and to create plans for supplying those needs. 16 Characteristics that make a good Unit Director

18. 16. Initiative. 17. Enthusiasm and the ability to transmit it to others. 18. A pleasing personality. 19. The ability to cooperate with others in a spirit of harmony. 20. The habit of speaking kindly of people. 17 Characteristics that make a good Unit Director

19. 21. The ability to think accurately. 22. The persistence to concentrate thoughts and efforts upon a given task until it has been completed. 23. The ability to use mistakes and failures as stepping stones instead of stumbling blocks. 18 Characteristics that make a good Unit Director

20. 24. Perseverance. 25. The determination to do that which is not easy. 26. Honesty. 27. A genuine love for others. 28. Convictions of right and wrong. 29. Courage. 19 Characteristics that make a good Unit Director

21. Unit Director Job Description/Responsibility 20

22. Unit Director (Blue Hat) Job Description/Responsibilities  Communicates with DR Director of Unit deployment and regularly during travel to site.  Reports of On-Site Coordinator upon arrival of the Unit on the field.  Consult with On-Site Coordinator about unit set-up.  Conduct team meetings, devotionals, and debriefings for the Unit. 21

23. Unit Director (Blue Hat) Job Description/Responsibilities  Assigns all activities of the Unit.  Supervises all activities of the Unit.  Sets work schedules and meal times for the Unit.  Maintains communication with WVCSB On-Site Coordinator.  Notifies DR Director upon the Unit’s arrival at the Mission Site.  Orders all supplies through the On-Site Coordinator and/or through the means approved when not available through ARC or Salvation Army. 22

24. Unit Director (Blue Hat) Job Description/Responsibilities  Inventories all equipment and supplies on the Unit upon its arrival on the field.  Maintains records of volunteers serving on the Unit.  Maintains records of all work orders and their status that are issued to the Unit.  Maintains all the Unit’s equipment in good working order. 23

25. Unit Director (Blue Hat) Job Description/Responsibilities  Inventories all equipment and supplies on the Unit and oversees the proper packing and shipment of the Unit at the close of operation.  Submits all the Unit’s bills to On-Site Coordinator before leaving the field.  Notifies the DR Director (304.951.0244) upon the Unit’s return at its home base. 24

26. Leadership Structure Improvements

27. New Badge 2015 changes 1. Every three years a new badge shall be issued with current picture. 2. Front includes: Organization name, Authorization phone number, volunteer’s picture and name. 3. Back includes: Certification areas, Iris Scan, Back Ground Check. 26

28. New Steps Step One: All Curriculum Core Manuals will be available on line for reading, downloading, and ethical questionnaire for signature. Step One: All Curriculum Core Manuals will be available on line for reading, downloading, and ethical questionnaire for signature. Step Two: Take Ethical Questionnaire to Blue Hat for Signature and current Picture. Step Two: Take Ethical Questionnaire to Blue Hat for Signature and current Picture. Step Three: Return Ethical Questionnaire and Picture to WVCSB DR Office for processing. Step Three: Return Ethical Questionnaire and Picture to WVCSB DR Office for processing. 27

29. Step Four: DR Volunteer schedules training with Blue Hat for “Unit” training. Step Four: DR Volunteer schedules training with Blue Hat for “Unit” training. Step Five: After Training, Blue Hat emails notification of completion to Danny Rumple ( dannyrumple@wvcsb.org ). Verify what training was completed for certification. Step Five: After Training, Blue Hat emails notification of completion to Danny Rumple ( dannyrumple@wvcsb.org ). Verify what training was completed for certification. Step Six: New Badge will be sent to DR Volunteer. Step Six: New Badge will be sent to DR Volunteer. 28

30. New Charges

31. Every Three Years Badges – $4.00 Badges – $4.00 Background checks – $8.00 Background checks – $8.00 Hat – $8.00 Hat – $8.00 T-Shirt – $10.00 T-Shirt – $10.00 Total Cost: $30.00 Total Cost: $30.00

32. Associational and Outside Trainings Trainings received through Associational or Community opportunities must be approved by the WVCSB – DR Director to verify the training meets requirements. A certification of completion is required to be submitted to the WVCSB DR Office to be placed in the volunteers file. 31

33. Disaster Relief Units 32

34. WVCSB Units UnitLocation WVRC 001 C/MMountain State Association WVRC 002 C/MGrace Baptist – Immanuel Association WVRC 003 C/MPotomac Highlands Association WVRC 004 C/MCoalfields Association WVRC 005 C/MUpper Ohio Valley Association WVRC 006 C/MMonongahela Association WVRC 007 C/MPioneer Association WVRC 008 C/MTri-County Association WVRC 009 C/MGreater Huntington Association WVCS 001Allegheny Association WVSH 001Pioneer Association WVCM 001Upper Ohio Valley Association (not in service) WVCP 001WVCSB RC – RecoveryCS – Chainsaw SH – Shower CP – Chaplain CM – Chainsaw/Mudout 33

35. SBC Units 34

36. Units Involved In Disaster Relief  Mud Out  Chain Saw  Feeding  Communications  Clean-up and Recovery  Temporary Emergency Child Care  Shower / Laundry  Water Purification  Chaplaincy  Ash Out  Heavy Equipment Operator  Kitchen  Assessing  Skid Steering  Roofing 35

37. Feeding Unit 36

38. Mission Statement Feeding Unit: The Mission of the feeding unit is to feed and serve victims and relief workers during a disaster. A hot meal and a cup of water in Jesus’ name may be the seed to the salvation of the soul. 37

39. Feeding Unit Responsibilities Bring Food with unit into disaster area. Bring Food with unit into disaster area. –Warehouse –Supplied ARRIVAL INVENTORY! ARRIVAL INVENTORY! Space Needs Space Needs Set Up Safely Set Up Safely Follow safe food handling procedures. Follow safe food handling procedures. Prepare the amount of meals requested by ARC. Prepare the amount of meals requested by ARC. Prepare good, nutritious and tasty meals. Prepare good, nutritious and tasty meals. 38

40. Feeding Unit Responsibilities Feeding Support Unit Feeding Support Unit –SBC Feeding Coordinator –ARC Mass Care –ARC Logistics èResponsible to support the mission of the feeding unit. Feed Back Loop Feed Back Loop Supply Person - this person is to maintain the Daily inventory of the pantry. Supply Person - this person is to maintain the Daily inventory of the pantry. Set Up Local support as needed. Set Up Local support as needed. 39

41. Communications Unit 40

42. Mission Statement Communications Unit: The mission of the communication unit is to provide communications for the Disaster Relief effort, as needed. 41

43. Communications Unit Responsibilities Look for the high ground. Set up according to safety standards. Look Up! Observe all FCC regulations concerning emergency ops. Establish Communications Network – –ICS – –ARC – –TSA – –NAMB – –State – –Units 2m- Controlled Net 42

44. Recovery Unit 43

45. Mission Statement Clean-Up and Recovery Unit: The primary mission of a clean-up and recovery unit is to assist individuals and churches in the initial clean-up after a disaster. 44

46. Clean-Up and Recovery Responsibilities Evaluate and prioritize jobs. Evaluate and prioritize jobs. Get necessary permission and release for the job. Get necessary permission and release for the job. Assign jobs according to skill competency. Assign jobs according to skill competency. Insure that all equipment is working properly. Insure that all equipment is working properly. Use safety equipment and procedures when performing a job. Use safety equipment and procedures when performing a job. Look out for dangerous situations. Look out for dangerous situations. 45

47. Childcare Unit 46

48. Mission Statement Temporary Emergency Child Care (TECC) is caring for children when a disaster strikes. It is a ministry where Children and parents are shown the love of Jesus at a time when care and attention are vital needs in their lives. This ministry is a tremendous channel of God’s love to a community trying to recover to an ordered lifestyle following a disruption of various degrees. This disruption could range from a single family disaster to a larger scale catastrophic disaster. 47

49. Child Care Responsibilities Find an appropriate location for the unit. Find an appropriate location for the unit. Find a Secure and Safe Place! Find a Secure and Safe Place! Establish proper identification procedures. Establish proper identification procedures. Instruct the children with age appropriate materials. Instruct the children with age appropriate materials. Seek to relieve the fears of the child. Seek to relieve the fears of the child. Clean and Sanitize all equipment every day. Clean and Sanitize all equipment every day. 48

50. Shower Unit 49

51. Mission Statement Shower Unit: The primary mission of the shower unit is to provide hot, safe and refreshing showers for disaster relief volunteers. Furthermore, the unit is to function following appropriate health regulations of the state in which they are operating. The primary mission of the shower unit is to provide hot, safe and refreshing showers for disaster relief volunteers. Furthermore, the unit is to function following appropriate health regulations of the state in which they are operating. 50

52. Shower Unit Responsibilities Locate a level location which can supply drinkable water and dispose of gray water Locate a level location which can supply drinkable water and dispose of gray water Provide hot showers for disaster relief volunteers. Provide hot showers for disaster relief volunteers. Clean and Sanitize showers daily. Clean and Sanitize showers daily. Observe local health regulations. Observe local health regulations. 51

53. Water Purification Unit 52

54. Mission Statement Water Purification Unit: The mission of the water purification unit is to provide the highest quality, safe, drinking water feasible for use by disaster feeding units, volunteers, and the general public. This unit will operate according to the applicable regulations of the jurisdiction in which it is operating. The mission of the water purification unit is to provide the highest quality, safe, drinking water feasible for use by disaster feeding units, volunteers, and the general public. This unit will operate according to the applicable regulations of the jurisdiction in which it is operating. 53

55. Water Purification Unit Responsibilities Locate an acceptable surface water source. Locate an acceptable surface water source. Operate unit following local health regulations. Operate unit following local health regulations. Produce drinkable water for the feeding units, volunteers and general public. Produce drinkable water for the feeding units, volunteers and general public. Maintain the daily maintenance schedule. Maintain the daily maintenance schedule. Keep a daily log of water tests and water samples. Keep a daily log of water tests and water samples. 54

56. Chaplaincy 55

57. Our Process DR Chaplains Qualifications:  Complete Southern Baptists in Disaster Relief Orientation Course.  Complete Spiritual Care Training Course.  Complete one course in Critical Incident Stress Management, Operational Stress First Aid or National Organization of Victim Assistance.  Complete Chaplain Certification process: two references on file. 56

58. Our Process Spiritual Care Team Qualifications:  Complete Southern Baptists in Disaster Relief Orientation course.  Complete Spiritual Care Training Course.  Refer people to Chaplain when appropriate.  Assist with commodity distribution, community needs assessment and church follow-up. 57

59. Mission Statement Mission of DR Chaplains: to provide quality assistance in a holistic program of health care and compassion for the victims of disaster. 58

60. Chaplain’s Responsibilities Chaplains offer ministry to:  Victims  Workers including ARC, TSA, FEMA, Police  Disaster Volunteers  Care Givers: pastors, etc. 59

61. Phases of Disaster or Crisis Time Line 1 to 3 days 24 hrs. to 6 wks. 2 to 5 years (varies with victims ) Impact RecoilLong-Term Recovery Predisaster Threat/Warning Emergency Heroic Honeymoon (Community Cohesion) Recovery Long Term Rebuild Disillusionment Profound Reactions to event Secondary Injuries Struggle to Adapt Reintegrate Inventory Reconstruction Possible Long Term reaction: PTSD/Grief A New Beginning Trigger Events and Anniversary Reactions 60

62. Incident Command System - SBC Affected State DR Director Southern Baptist IC Organization Safety OfficerLiaison Officer Feeding Recovery Child Care Chaplains Operations Officer Showers Laundry Purification Water Services Facilities (HQ) Housing Equipment Procurement Unit Support Logistics Officer Office Management DRDB In Processing Credentials Communications Financial Services Data Processing Driver Administration Officer Press Release Press Kits Human Interest Coordinate Unit PIO's Public Information Officer Mobilization Plan Incident Action Plan Demobilization Plan Human Assets Unit Assets Resources Documentation DR Reporting Planning Officer (Off-Site) Incident Commander White Hat NAMB 61

63. Incident Command System - WVCSB Affected State DR Director Chaplain Administrative Coordinator Feeding Recovery Child Care Chaplains Operations Officer Showers Laundry Purification Water Services Facilities (HQ) Housing Equipment Procurement Unit Support Logistics Officer Scott Depot Command Center On-Site Command Center Communications Officer Press Release Website Development / Updates Public Information Officer Office Management Credentials Online Store Data Processing Incident Commander White Hat NAMB 62 Chainsaw/Mud Out Ash Out Laundry Shower

64. Disaster Relief Alert System 1. Go/No Go - Contact every 4 hours 2. Stand-By - Contact every twice a day 3. Alert - Contact once a day 63

65. The Disaster Operations Center (DOC) at The North American Mission Board 64

66. The D isaster O perations C enter 65

67. BREAK !! We Will Take A 10 min. Break 66

68. Deployment 67

69. Arrival Guidelines Report to On-Site Coordinator upon arrival. Report to On-Site Coordinator upon arrival. Consult with On-Site Coordinator about Unit set-up to make optimum use of site. Consult with On-Site Coordinator about Unit set-up to make optimum use of site. Maintain a Master List of volunteers. Maintain a Master List of volunteers. 68

70. Basic Set Up Guidelines Inventory all equipment and supplies on the Unit upon its arrival on the field. Inventory all equipment and supplies on the Unit upon its arrival on the field. Order supplies through On-Site Coordinator and/or through the means approved when not available through ARC or Salvation Army. Order supplies through On-Site Coordinator and/or through the means approved when not available through ARC or Salvation Army. Maintain records of volunteers serving on Unit. Maintain records of volunteers serving on Unit. Assign and supervise activities of unit. Assign and supervise activities of unit. 69

71. Basic Set Up Guidelines Safety Issues Secure area and make sure it is safe for operation. Secure area and make sure it is safe for operation. Be sure to mark all safety hazards, such as using warning tape on wires. Be sure to mark all safety hazards, such as using warning tape on wires. Always use your legs to lift NOT YOUR BACK! Always use your legs to lift NOT YOUR BACK! Think SAFETY! Think SAFETY! 70

72. Basic Set Up Guidelines Safety Issues Maintain all the Unit’s equipment in good working order. Maintain all the Unit’s equipment in good working order. Continue to monitor worksite for hazards. Continue to monitor worksite for hazards. Monitor and supervise volunteers for adherence to safety procedures. Monitor and supervise volunteers for adherence to safety procedures. 71

73. DISASTER SAFETY REQUIREMENTS SAFETY CONSIDERATIONS Crew Safety must be the primary concern in assessing your own situation and making decisions. Know your limitations and that of your team members. 72

74. 9-1-19-1-1 Safety YOUR responsibility. YOUR responsibility. Appoint a site Safety Officer. Appoint a site Safety Officer. Know the Emergency Response system availability for the area. Know the Emergency Response system availability for the area. Do NOT transport yourself unless last resort. Do NOT transport yourself unless last resort. 73

75. Safety gear must be worn when you are operating or standing within 6 feet of a running chain saw. 74

76. Guidelines for safe operations. Buddy System – Always work in a pair or group. 75

77. SAFETY CONCERNS Be Especially Cautious Of Slippery Footing, Live Electric Wiring, Sharp Objects (Nails, Sheet Metal, Glass, etc.) When Removing Debris. 76

78. Managing the Unit 77

79. Responding To Your Mission The key to responding to your mission is that all of us must function as a smooth working team. Remember: We are all ONE in Christ! 78

80. Maintaining Balance A Unit Director must maintain the proper balance between: SpiritualPhysicalEmotional 79

81. Morning Briefing Plan  Welcome  Scripture  Devotion (Brief)  Job Assignments/Daily Mission  Unit Status/Information  Prayer Request  Prayer 80

82. Evening Debriefing Plan  Prayer  Reflection -Whole Picture  Review  Team Concerns  Debrief (Vital)  Rest/Fellowship  Scripture & Devotion  Prayer Requests  Closing Prayer  Sleep 81

83. Daily Devotions  To be able to “Serve Christ in Crisis” we must be spiritually prepared.  Use Spiritual Preparation For Disaster Relief. 82

84. Witnessing We are to share the Good News of Jesus Christ to those in Crisis.  Hope In Crisis  Roman Road  Tracts  Testimony 83

85. Making Decisions 84

86. Making Decisions  Attention Phase:  Analysis Phase:  Application Phase : 85

87. Networking Off -Site Director State DR Director Incident Commander A.R.C. Remember to report in DAILY ! T.S.A. 86

88. Recovery of the Unit  Often a difficult decision  Command decision  State  Our Partners  SBC  Emotional state  Pack Unit  Contact times!! 87

89. Debrief and Evaluation Debrief Daily Debrief After operation Workers-written Workers-written Leaders - written/group Evaluation After Action Reports (2 weeks) 88

90. Closing the Unit

91. Daily Prepare the unit for the next day by:  Cleaning all tools and equipment used.  Sweep out the trailer.  Service all small engines by:  checking oil  refilling gas tanks  sharpen or replace chains  cleaning saws  properly stow all equipment and tools

92. Closing the Unit Heading home Inventory all equipment. Inventory all equipment. Clean all tools and equipment used. Clean all tools and equipment used. Service all engines (pumps, chainsaws, pressure washers,,etc.). Service all engines (pumps, chainsaws, pressure washers,,etc.). Refill gas cans and add “Stabil” to the gasoline. Refill gas cans and add “Stabil” to the gasoline. Properly stow all tools and equipment. Properly stow all tools and equipment. Sweep and mop the trailer floor. Sweep and mop the trailer floor. Check tire pressures. Check tire pressures. Wash the trailer exterior. Wash the trailer exterior. Ready for the next call-out. Ready for the next call-out.

93. “The Job’s Not Finished ‘Till The Paperwork’s Done” 92

94. Reporting WHY ?? WHY ?? Importance Importance Helps us measure our effectiveness. Helps us measure our effectiveness. Support Support Funding Funding Paper Trail Paper Trail 93

95. Paper Work! Master Volunteer List Personal Information Update/Release Daily Report Forms Incident Report Forms Unit Specific Forms Other Forms 94

96. Some of the paper work… Master MasterVolunteerList 95

97. Personal Information Forms 96

98. Release and Indemnity Agreement Form 97

99. Daily Reporting Form 98

100. Incident Report Forms Accidents are just that. Not planned. Accidents are just that. Not planned. –Important to fill out this form if there is an accident to person or property. 99

101. Sign up for Sleep Rooms Don’t forget to sign in. Don’t forget to sign in. Your Unit # is important Your Unit # is important Don’t forget to sign out. Don’t forget to sign out. 100

102. Property Owners Job Order Approval Form 101

103. Assessment Forms Flood – Mudout Assessment Flood – Mudout Assessment Mud and Land Slide Assessment Mud and Land Slide Assessment Fire Cleanup Assessment Fire Cleanup Assessment Chainsaw – Windstorm – Roofing Assessment Chainsaw – Windstorm – Roofing Assessment Damage Assessment – Frame Home Damage Assessment – Frame Home Damage Assessment – Mobile Home Damage Assessment – Mobile Home Temporary Roof Repair Form Temporary Roof Repair Form House Located on Lot Diagram House Located on Lot Diagram 102

104. Forms & Reports Where do you get forms? Where do you get forms? –At training events –At command center during an event It is the responsibility of the Unit Director (Blue Hat) to make sure your unit has adequate supply of forms. It is the responsibility of the Unit Director (Blue Hat) to make sure your unit has adequate supply of forms. What do you do with completed forms? What do you do with completed forms? 103

105. Things to Remember 104

106. Stress Management and Control To provide temporary intervention, enabling the individual to return to effective, independent functioning as soon as possible. 105

107. Clear Communication 106

108. Conflict Management 107

109. Conflict Resolution Sharing Thoughts and Feelings. Sharing Thoughts and Feelings. Listening To The Other’s View. Listening To The Other’s View. Define The Problem Or Issue. Define The Problem Or Issue. Find Possible Solutions And Try One. Find Possible Solutions And Try One. 108

110. Crew Consensus 109

111. GO FORTH TO “SERVE CHRIST IN CRISIS”

112. 111