1. Graduate Student Academic Services (GSAS) would like to present An introduction to GradPath

2. What is GradPath ? GradPath is the online degree audit process. GradPath is designed to assist in tracking progress towards your degree. When you submit a form on GradPath it is routed to the relevant approvers in your department and the Graduate College.

3. Why is GradPath important ? You must submit all the GradPath forms in order to graduate. What if I submitted paper forms before GradPath existed ? You do not need to re-submit those forms on GradPath, you just need to submit the remaining forms on GradPath.

4. Where do I find GradPath ? Go to uaccess.Arizona.edu Log into Student Center

5. Choose GradPath forms from the “other academic” drop down menu

6. Click on the blue double arrow

7. You are first directed to the landing page, from there, click the GradPath Forms link

8. If you have not yet submitted a particular form you can click the “Create New” button

9. If your form is still pending approval you can only use the “View Current” button

10. If your form has already been approved by the Graduate College you can click the “View Current” or “Modify” buttons

11. You can see who has yet to make a decision and when the form was routed to them When someone approves your form, it will route automatically to the next approver.

12. Depending on the degree you will have a different number of required GradPath forms Certificate students : 2 required GradPath forms Master’s students : 4 required GradPath forms Doctoral students : 9 required GradPath forms

13. There is one additional, optional GradPath form, this is the Transfer Credit form

14. Certificate student forms

15. Master’s student forms

16. For a Master’s student forms must be submitted in this order: The final form, the Master’s/Specialist Completion is submitted by your department Responsible Conduct of Research Plan of Study Master’s/Specialist Committee

17. Doctoral student forms

18. For a doctoral student forms must be submitted in this order: Announcement of Final Oral Defense Responsible Conduct of Research Plan of Study or Comprehensive Exam Committee Appointment form Comprehensive Exam Committee Appointment form or Plan of Study Announcement of Comprehensive Exam Doctoral Dissertation Committee Appointment form

19. Doctoral students, the following forms are submitted by your department: Responsible Conduct of Research Plan of Study or Comprehensive Exam Committee Appointment form Comprehensive Exam Committee Appointment form or Plan of Study Announcement of Comprehensive Exam Results of Comprehensive Exam Dissertation Committee Appointment Form Prospectus Announcement of Final Oral Defense Results of Final Oral Defense

20. For multiple degrees you will have multiple sets of GradPath forms

21. The first form for all graduate students is the Responsible Conduct of Research Statement

22. You must submit the Responsible Conduct of Research form in order for any of the other GradPath forms to be available. The Responsible Conduct of Research form does not have any routing so there is no delay once you have submitted it.

23. The second form is the Plan of Study You should meet with your faculty advisor to discuss what courses you will put on your Plan of Study prior to submitting this GradPath form Different departments expect their students to submit the Plan of Study at different points in their career but it should be filed no later than your 3 rd semester Doctoral students can make this their third form.

24. In the Plan of Study enter your expected graduation term If you are working on 2 degrees please enter the appropriate graduation term for this degree You can email your degree counsellor (me) and I can update your expected graduation term

25. There are time to degree policies available on the Graduate College website Go to www.grad.arizona.edu Click on link for “New and Current Students”

26. Click on the link to “Policies”

27. Click on “Degree Requirements”

28. Select the relevant degree

29. Click on the link to “Time Limitation”

30. If you are doing a thesis or dissertation you will be asked to enter the title of that thesis/dissertation on the Plan of Study If you do not yet know the title you can leave it blank If you enter a title and want to change it later you can enter a new title when you submit your Master’s Committee form or Doctoral Dissertation Committee form

31. In the Plan of Study you will also be asked to nominate your major advisor. Doctoral students must also select a minor advisor For most departments your advisor must be a faculty member (a professor) You do not need to submit a new Plan of Study if your advisor changes You will have a chance to list your committee members on subsequent forms

32. In your Plan of Study list all the courses that you will take to meet your degree requirements You can select from: Courses that you have already enrolled in (this includes completed courses) Courses that you will take in some future semester Courses that the U of A Graduate College has marked as eligible for transfer

33. What if I get a warning on the Plan of Study ? Some reasons GradPath will generate a validation warning are: Your coursework exceeds the time to degree limit You have too many transfer units You have too many non degree seeking units

34. Why can’t I submit my Plan of Study ? GradPath won’t let you submit the Plan of Study if you have not listed enough units for your major or minor.

35. Why does the Plan of Study matter ? Your department approvers check whether your Plan of Study meets the department’s policy The Graduate College check whether your Plan of Study meets Graduate College policy Before your degree can be awarded you must complete all the courses on your Plan of Study

36. Some additional things to consider on your Plan of Study Do not include courses that you will audit (grades of “O” cannot be used on Plan of Study) Do not include courses where you earned a “D”, “E” or “F” grade For Master’s and Doctoral degrees you must have at least 12 graded University of Arizona units to graduate

37. Can I change my Plan of Study ? YES If your Plan of Study is still pending a decision you can contact the person listed on the routing and ask them to deny the Plan of Study so that you can modify the Plan and submit it. If you Plan of Study has already been approved by your department and the Graduate College you can modify the Plan and submit it.

38. What if my Plan of Study is denied ? You will receive an automated email informing you that a decision has been made on your GradPath form You can “View Current” on the form to see any comments and the reason your Plan of Study was denied You can then “Modify” and re-submit your revised Plan of Study

39. If your Plan of Study is approved You will receive an automated email informing you that a decision has been made on your GradPath form If you are a Master’s Student the next GradPath form is now available to you: the Master’s Committee Appointment form If you are a Doctoral Student and both your Plan of Study and your Comprehensive Exam Committee Appointment form have been approved you can now submit the Announcement of Comprehensive Exam

40. Committee Appointment forms Master’s students must submit this form even if they do not have a committee; in that case they just list their advisor.

41. If you have a committee use the search box to find the committee members. You will need to indicate each committee member’s role: member, special member, chair or co-chair

42. How big should my committee be? Check the Grad College website www.grad.arizona.edu New and Current Students Policies Degree Requirements Select Master’s or Doctoral Degree

43. When should I submit my committee appointment form ? Submit the master’s committee appointment form BEFORE your graduation date Submit the doctoral comprehensive exam committee appointment form BEFORE the written and oral comprehensive exam Submit the doctoral dissertation committee appointment form BEFORE the final oral defense We suggest submitting the committee form at least 1 month before the exam

44. Exam announcement forms Only doctoral students submit these forms. There are two exams to announce: the comprehensive exam the final oral defense

45. On the exam announcement enter the date, time and location of the exam

46. The list of committee members will pre-fill from the committee appointment form

47. When should I submit my exam announcement form ? Submit the comprehensive exam announcement BEFORE the oral comprehensive exam Submit the final oral defense announcement BEFORE the final oral defense We suggest submitting the exam announcement form at least 10 days before the exam

48. It takes time to approve forms Allow time for your committee form to be approved- you cannot submit the exam announcement form until the committee form is approved by the Graduate College (last approver) Allow enough time for your exam announcement form to be approved BEFORE the comprehensive exam and BEFORE the final oral defense

49. Why are some forms grayed out?

50. A form is unavailable if it can only be submitted in a controlled sequence. In this case you cannot create a new form if there are prior forms that have not been submitted and approved. Forms are grayed out when they are unavailable

51. Forms are grayed out if we have a paper form

52. For more information visit www.grad.arizona.edu

53. The new and current students section includes information on: Academic Services, Policies, and Procedures Funding Professional Development Child Care Subsidies and Family Friendly Information Health, Wellness and Safety Other Helpful Information

54. Under Academic Services, Policies, and Procedures we have a link to GradPath information

56. Thank you. Do you have any questions?

57. THE END