1. © Scott/Jones Publishing, Inc. 1 Chapter 23 Working with Forms and Validation Excel 2003, Volume 2 by Karen J. Jolly

2. 2© Scott/Jones Publishing, Inc. Outcomes Create and protect a form. Validate cells.

3. 3© Scott/Jones Publishing, Inc. Creating Forms Many businesses create a form that is used over and over within the company. The form may be placed on the Web through the company intranet, making it accessible to many employees throughout the business. These forms may be sales invoices, expense reports, payment vouchers, or other forms used in the business.

4. 4© Scott/Jones Publishing, Inc. Create a Form

5. 5© Scott/Jones Publishing, Inc. A Completed Form

6. 6© Scott/Jones Publishing, Inc. The Forms Toolbar

7. 7© Scott/Jones Publishing, Inc. Assign Macro Dialog Box Button

8. 8© Scott/Jones Publishing, Inc. A Completed Form with Buttons

9. 9© Scott/Jones Publishing, Inc. Validating a Form In order to create accurate forms, the data and formulas must be accurate. Restricting access to the form and protecting it retains its accuracy. Providing instructions for using a form is helpful for the user and eliminates questions for the person creating the form. Validation provides instructions for completing the form and will instructs the limitations of the data that can be accepted.

10. 10© Scott/Jones Publishing, Inc. Data Validation The type of data may be specified (such as whole number, dates, text), or a selected range of values entered (numbers between 100 and 1,000). A message may display for the user that explains the entries or restricts types of entries made. Data Validation Dialog Box

11. 11© Scott/Jones Publishing, Inc. Create an Input Message Title of Message Text of Message Helps user determine what limitations exist

12. 12© Scott/Jones Publishing, Inc. The Input Message

13. 13© Scott/Jones Publishing, Inc. The Error Alert Message The Style of Message: Stop, Warning, or Information Title of Message Message that appears when an error is made

14. 14© Scott/Jones Publishing, Inc. An Error Alert Message Provides information about what is allowed

15. 15© Scott/Jones Publishing, Inc.