1. ULMS Feasibility Study Overview Laura McCaig

2. Basis of Feasibility Study  To determine the current picture in NHS Scotland Libraries  Identify associated benefits and costs for future business case  Project ran from May – December 2003

3. Methodology  Questionnaire distributed to all NHS Scotland Libraries  Steering group formed  Site visits  Literature review

4. Questionnaire findings  Sent to representatives in 82 Libraries  Responses from 61 Libraries across Scotland  74% response rate

9. Subject Heading Authority Files

10. Classification systems in use

11. Cost-Effectiveness Studies  Current Holdings  Book Loans

12. Current Holdings (2003)

14.  Approximate 100-fold increase in book collection available to library services and users.  If a library wished to increase its collection to 400,000 items, then it would cost approximately £16M to do so (based on average book costs).

15.  Approximate 23-fold increase in material available to library service and users

16. British Library Book Loans -details taken from the Library & Knowledge Service Development Network Statistical Return 2002 – 2003

17. BL Book Loan Summary

18. Other findings  Health Promotion Libraries  NHS - University Library Partnerships  Common services

19. Health Promotion Libraries  HPLib2000 - most common  Not Z39.50 compatible  “Future calendar booking” feature essential

20. NHS - University Library Partnerships  Already using a large LMS linked to the University  Cannot warrant a change of system

21. Common Services  Catalogue and Circulation Modules  Inter-Library Loan Module  Statistics  To provide best possible service to end user

22. The current picture of NHS Scotland Library Management Systems  Variance in service provision  Lack of I.T. service in some areas  Variable Internet Access  Lack of consistency

23. The current picture (continued)  No system-wide approach to management/access of physical resources in several NHS Boards  Survey findings suggest scope for improving use of resources across the NHS  Synergies to be realised through a more coherent approach  Many willing to participate in such a system

24. Summary/Conclusions  Knowledge Management - catalogue has a central role  Hybrid system preferred  Essential components determined:  Cataloguing  Circulation (plus Health Promotion Future Booking)  Interlibrary Loan Requesting and Administration Ability  Federated system under Local Management Administration