1. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 1 Conventional Facilities (CF) WBS 1.9 ETC and Methodology David Saenz CF Systems Manager System Function & Requirements WBS 1.9 Estimate To Complete Milestones Organization Risks Start Up Planning Summary

2. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 2 Systems Function & Requirements Physics Requirement Document Used to convey the essential physics requirements to CF CF engineers utilize this document as the basis of the design Example: “UH shall extend 175 meters in the direction of the beam.” “Air temp at 20°C” Engineering Specifications Document Room Data Sheets used as a supplement to the PRD, and provides specific details of an item in order that an AE firm can meet the design criteria Example: equip power loads, utility flow reqt’s, i.e. temp, pressure, etc Interface Control Document Defines treaty points and areas of responsibility to interface systems

3. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 3 WBS 1.9 WBS 1.9.1 – Systems Management & Integration Provide overall project management Implement and integrate Design, construction, commissioning, and close-out for all phases of the project related to conventional facilities WBS 1.9.2 – Title I & Title II Engineering support to include Drawings and specifications “Issue for Bid” construction documents “Issue for Construction” drawings and specifications Engineering Studies Constructability Reviews Value Engineering Cost Estimates Commissioning Plans Development of Schedules Contract Administration

4. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 4 WBS 1.9 WBS 1.9.3 – Construction Construction activities to cover the receipt, inspection, assembly of the project conventional facilities. Including obtaining permits, safety plan, quality control, SWPPP, site preparations, building demolition, building construction, tunnels, shielding, laser rooms, hutches, cooling systems, electrical systems, cable trays, ventilation systems, HVAC systems, drainage systems and utility systems, interiors, commissioning, testing, punch-list, as-built drawings, operation and maintenance manuals. At the completion of Title III, the project is ready for occupancy by operations staff.

5. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 5 SLAC Site Plan Main Gate Bldg #081 - MMF Research Yard - Headwall LCLS General Work Boundary Sector 24 Sector 20 Upstream B751 – Office Remodel B028 – Office Remodel Work to go Work completed

6. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 6 Beam Transport Hall – 63% complete 227m long above grade facility to transport the electron beam through the existing RSY Undulator Hall – 61% complete 175m long underground tunnel housing undulators and ancillary equipment Far Experimental Hall – 33% complete underground single 46’ cavern to house 3 experimental hutches and prep space Electron Beam Dump – 54% complete 40m long underground facility used to separate the electron and x- ray beams Front End Enclosure – 38% complete 40m long underground facility to house various diagnostic equipment in support of the photon beam Near Experimental Hall - 62% complete underground facility whose primary function is to house 3 experimental hutches, prep and shops X-Ray Transport & Diagnostics Tunnel – 11% complete 210m long underground tunnel used to transport photon beams from NEH to FEH Work In Progress

7. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 7

8. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 8

9. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 9

10. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 10 1.9.1 Systems Mgmt & Integration - $9.6M 1.9.2 Title I/Title II - $0M 1.9.3 Construction - $63.6M TCCo Trades - $52.3M Non TCCo Trades - $11.3M 2.9 Conventional Facility Commissioning $1.5M WBS ETC 90% of total CF construction procurements have been awarded Scope, schedule and budget is well understood

11. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 11 Systems are well defined as accelerator housing construction trade packages have been awarded 10% contingency assigned to work (in-progress) already awarded 61% physically complete for TCCo trade subcontractors (month ending Sept data) Remaining WBS elements yet to be awarded (non-TCCo trades) include appropriate contingency ranging from 30% - 60% 1.9.3.3 - Construction BTH West 1.9.3.4 - Design/Construction IC/PS Electrical Branch Feeders 1.9.3.14 - Design/Construction FEH Hutches 1.9.3.18 - Construction Natural Gas Line 1.9.3.19 - Design/Construction B028 Office Remodel 1.9.3.19 - Design/Construction B751 Office Remodel Basis of Estimate criteria used to generate remaining cost include design maturity and judgment factor applied to activities as assigned by the System Manager Methodologies used for estimating purposes include Construction database used by Jacobs Engineering on-site estimator Vendor quotes based on preliminary layouts Engineering estimates based on similar projects Relevant experience from 2006/2007 previously completed projects Estimate To Complete

12. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 12 Level 3 Milestones Sufficient L3 milestones exist and are properly distributed to monitor performance thru completion

13. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 13 CF Organization Jess Albino – CF Assoc Director David Saenz – CF Systems Manager/CAM WBS 1.9, 2.9 Anita Malahowski – CF Cost/Schedule Analyst

14. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 14 Risks Major risks are identified and entered into the Risk Registry CF Management team reviews and updates the Risk Registry at minimum on a monthly basis Risks are assessed and maintained by the System Manager Activity specific risks are managed daily and owned by the CF System Manager Low risks are built into bottoms up contingency analysis Should use of contingency be required, CF Manager requests funds from CCB

15. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 15 Risk Samples R-1.9-028 In-Place Utility Protection Lab operational utilities disrupted as a result of construction activities >$100K but < $1M, 2 weeks to repair Mitigation Potholing Excavation permit process Relocate utilities thru formal design process Protection of exposed utilities R-1.9-043 Construction Stand-down Safety incident occurring that would require a stand-down >$1M but <$5M, 1 month schedule impact Mitigation Workers provided with toolbox/tailgate meetings Workers review Job Safety Analysis (JSA) prior to engaging activities TCCo appoints safety coaches across the trades TCCo Safety manager routinely walks the site with trades Review lessons-learned

16. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 16 Start-Up Planning CF Commissioning of MEP Systems Commissioning Plan defined by JE (Engineer of Record) Commissioning Plan managed by 3 rd party subcontractor, independent of trades and Turner, hired by LCLS Budget established at $300K 5 CxA bidders invited 4 bids received and all within budget Technical evaluation is complete Weighted point score Award is imminent CxA will be assigned to work with trades, SLAC maintenance staff and LCLS CF Engineering group CxA will provide oversight for electrical, hvac, plumbing, piping, fire protection, fire alarm, elevator and crane systems

17. David Saenz EIR Review CFsaenzd@slac.stanford.edu Oct 9-11, 2007 17 Summary CF WBS (scope, schedule and budget) is well understood Earned value continues to progress Overall CF WBS risks going forward are minimal 90% of CF construction procurements are awarded to date Remaining procurements are tracked with Advanced Procurement Plan and CF Master Schedule to ensure delivery of remaining projects on schedule Impact from continuing resolution Delayed build-out of Far Experimental Hall and Office Remodels Increased project staff costs Early and Beneficial Occupancy milestones are preserved Outlook for meeting CD-4 is excellent!