1. Project Management in Practice
Plan
Planning the Project

2. Outline: Contents of a project plan Project launch meeting
The planning process
Project action plan
Work breakdown structure (WBS)
Other contents of project plans

3. Part 3: Planning the Project

4. Contents: Elements Purpose Scope Overview Objectives Approach
Contractual
Schedules
Resources
Personnel
Risks
Evaluation

5. Part 3: Planning the Project
Useful aids and potential components
Mind Mapping
Linear
Responsibility
Chart
Budget
Project
Action
Plan
Work
Breakdown
Structure
Purpose
Scope
Resources
Schedules
Personnel
Objectives
Elements
Risks
Approach
Overview
Overview
Evaluation

6. The Planning Process Project Conception Launch Meeting Action Plan
Master
Schedule
WBS, Linear Responsibility Chart, Mind Mapping

7. Part 3: Planning the Project
Conception

8. Part 3: Planning the Project
The PM should first meet with the Senior Exec(s) responsible for the Project. Why?

9. Project Scope
A clear project scope definition provides the guidelines that are used to develop your project plan.
Project Scope Checklist:
Project objectives (purpose, due date, budget)
Deliverables (at each major phase of project)
Milestones (significant events in the project)
Technical requirements
Limits and exclusions (who, what, how)
Review with customer (agreement on expectations)
Example of project scope statement

10. Example – Project Scope Statement

11. Part 3: Planning the Project
Launch
Meeting
Launch Meeting Results:
Scope is understood
Functional managers understand responsibilities
Initial plan developed

12. Part 3: Planning the Project

13. Project Action Plan

14. MSP Project Action Plan
C=client, E=editor, ER=editing room, P=producer, S=secretary, SW=scriptwriter

15. Process to Construct the Project Action Plan
Project activities identified and arranged in successively finer detail (by levels).
Type and quantity of each required resource identified for each activity.
Predecessors and durations estimated for each activity.
Milestones identified.
Individual or group assigned to perform the work identified for all activities.
Using the Project Action Plan
Project Master Schedule created by combining milestones, durations, and predecessors
(used to compare actual and planned performance)

16. The Work Breakdown Structure
Carnival
Beth
Games
Tom
Promotion
Volunteers
Joan
Rides
Kyle
Entertain.
Jill
Food
Bob
Newspaper
Posters
Tickets
Mark
Grandstand
Performers
Sound
Ben
Stage
Alan
Seating
Level 1 2 3
5.1.2 4 5 6
2.1
2.2
2.3
5.1
5.2
5.1.3
5.1.1

17. The Work Breakdown Structure
Level 1 Task
Level 2 Tasks
Level 3 Tasks
1. Promotion
1.1 Research
Investigate past events
Interview running club members
1.2 TV and radio ads
Produce ads
Purchase air time
Monitor airings
1.3 Mailings
Acquire mailing lists
Prepare mailings
Mail promotional materials
1.4 Flyers
Design flyers
Print
Distribute to schools
Distribute to sports retailers

18. Approach for Creating the Work Breakdown Structure
Gather Project Team
Provide Team Members with Pad of Sticky-Notes
Team Members Write Down all Tasks They can Think of.
Sticky-Notes Placed and Arranged on Wall

19. Linear Responsibility Chart

20. Linear Responsibility Chart
WBS
Activity
Beth
Joan
Bob
Mark
Tom
Kyle
Jill
Alan
Ben
Carnival P S 1
Volunteers 2
Promotion
2.1
Posters
2.2
Newspaper
2.3
Tickets 3
Games 4
Rides 5
Entertainment
5.1
Grandstand
5.1.1
Stage
5.1.2
Sound
5.1.3
Seating
5.2
Performers 6
Food
P = Primary responsibility; S = Support responsibility

21. Mind Mapping Promotion TV and radio ads Research Flyers Mailings
Investigate
past events
Interview
running
club
members
Print
Design
To schools
To sports
retailers
Prepare
mailing
Acquire
address
lists
Mail
promo
Monitor
airings
Purchase
air time
Produce
ads
TV and
radio ads
Mailings
Flyers
Research
Distribute

22. Exercise Coffee House Implementation Project Divide into small groups
Your group has decided to form a partnership and open a new coffee house in an old restaurant building in downtown Fort Worth. The project starts now and ends in 12 weeks when the coffee house opens for business.
Assignment: (40 minutes)
Develop a list of necessary activities (use mind map)
Estimate the duration of each activity
Decide what resources are needed for each activity
Estimate the budget to start the new coffee house